1. Call to Order
The Road Commission meeting was called to
order by Road Chairman Troy Sathe at 6:34 pm.
2. Roll Call
Roll Call was taken by Road Secretary
Selena Carter.
Present:
Road Chairman Troy Sathe, Commissioner Henry Leach, Commissioner
Jerry Curran, Commissioner Bill Harris, and Commissioner Ron
Tucker.
Absent:
Others Present:
Road Secretary Selena Carter, City Recorder Fred Hilden,
Administrative Assistant Brandie Bell, Gary Baker, Richard
Palmer, and Bill Sathe.
3. Pledge of Allegiance
All who were present stood for the Pledge
of Allegiance.
4. Approval of the Agenda
Commissioner Tucker made a motion to
approve the Agenda as written. Commissioner Curran seconded the motion.
The motion passed by unanimous vote.
5. Approval of the 11/21/2011 meeting
minutes
Commissioner Leach made a motion to
accept the minutes of 11/21/2011 as amended. Commissioner Curran
seconded the motion. The motion passed by unanimous vote.
6. Swearing in of newly appointed
Commissioners
Selena Carter swore in Jerry Curran and
Richard Palmer to the Road Commission and they took their seats
on the dais.
7. Announcements / Correspondence
· City Council requests surveys of the
Dunes City parks road right of ways.
Chairman Sathe stated that at the last
City Council meeting, the Parks and Recreation commission wanted the
Road Commission to survey the road right of way of the parks in Dunes
City. Chairman Sathe stated that Petersdorf Park and Bird Park are two
of the Parks in Dunes City, and they are in the road right of way. He
stated that they have been surveyed already and Dunes City has a copy
of the maps. He stated that Overlook Park and lot 1300 off of Pacific
will need to be surveyed and Selena has sent off those bids.
· Woahink Drive Eyesore Complaints
Chairman Sathe gave an update on the
complaints and the report is ready to be signed by the Commissioners
that were present during the site review [no eyesore was observed].
8. Citizen Input
9. Unfinished / Old Business
· Master Road Plan Update-Gary Baker’s
Schedule
Gary Baker stated that the rough draft
outline will be complete by January 15, 2012.
Chairman Sathe asked if anyone would
like to amend the agenda and move item D to item B.
Commissioner Curran made
a motion to move item D under Unfinished / Old Business to item B.
Commissioner Tucker seconded the motion. The motion passed by
unanimous vote.
Gary Baker went over the New Survey of
the City Street System.
Chairman Sathe stated that the Road
Commission was looking for Gary Baker’s recommendation on whether
they should continue with the ditching projects and fixing the
pavement and hold off on the slurry seal for a year, or continue with
slurry seal and do less of the ditching projects.
Gary Baker stated that what he would do
based on his assessment; he would put the money into the ditching
projects. He stated that something to look at would be to bundle up
the slurry sealing to get the best price and wait another year.
Chairman Sathe asked Gary Baker what
his thoughts were on the Huckleberry Project. Gary stated that it was
vastly improved. Chairman Sathe also asked Gary Baker about the
Ditching projects on Erhart Road. Gary stated that everything looks
great and it is greatly improved.
Chairman Sathe stated that each
Commissioner is going to give their input on their assigned streets
and what they would like to see happen with them. He asked Gary Baker
if he could help categorize them and prioritize the projects.
· Brainstorm 2012-2013 Projects
Commissioner Leach stated that he has
section five of the roads and he discovered five items that he thinks
could be addressed: 1) Clean up the pavement area where Wright Road
meets Huckleberry Lane on the right side. The apex should be wider for
passing vehicles; it is a blind spot and very narrow. 2) Blade an area
South of Woahink Drive at the intersection of Wright Road and properly
realign the right of way (SE corner of Woahink Drive and Wright Road),
3) Should organize a work party to clean up Collins Loop and we could
give it better visibly, 4) Remove dead alder on Woahink drive that is
about to fall, 5) Pave apex areas on Fir Lane at the intersection of
Huckleberry Ave.
Commissioner Curran stated that he does
not have any roads to report on, they are all pretty good.
Chairman Sathe stated that Gary Baker
noticed a problem on Leanza Drive, where there was some cracking in
the pavement and at the end of Erhart Road, where the road is starting
to unravel a little.
Commissioner Palmer/Chairman Sathe
Chairman Sathe stated that he went out
with Commissioner Palmer and reported their findings. 1) At the end of
Woodland Lane there are roots coming up through the road, 2) Rio Drive
there are roots coming up through the road, along with some salal, 3)
At the end of Cloud Nine, there are some alders that are encroaching
over the road, 4) Clearwater Cove has some alders growing on both
sides of the road that needs to be trimmed, 5) There was a project at
the end of Russell Drive, where there was supposed to be a culvert
built under the road for drainage, as part of a building permit that
was issued. Chairman Sathe stated that Richard Palmer could head up
that project.
Commissioner Harris asked if there was
something available to show the people what they signed up for.
Commissioner Curran suggested that why
don’t we contact the owners and set up an appointment to inspect
what was done.
Chairman Sathe stated that the owners
could have put in a culvert, but we are not certain and need to know
where it is located. He stated that he has been out there a couple
times and has not been able to locate it.
Commissioner Harris reported that he
would like to see a wider apron where Hilltop Drive and Clear Lake
meets at the stop sign, along with a no parking sign. He stated that
the streets are in pretty good shape. He stated that he went over to
Kiechle Arm Road with a leaf blower to clear the debris on it. He
asked if we have ever looked into getting a contract with somebody to
do the street maintenance, maybe something that we can explore.
Chairman Sathe stated that he has
already started that. He will be meeting with Gary Rose from Leisure
to assess what needs to be done to the roads.
Commissioner Tucker stated that he went
through his streets and reported the following: 1) the brushing on
Lakeview got cleared but the ditch has debris in it that needs to be
cleared out. He stated that virtually all the roads in his area need
to be blown or swept at least once a year, 2) Green Gate could use
some ditching on it, 3) There is an area on Ford way that the asphalt
is coming up on it, 4) Lake Shore Drive has some loose asphalt on it
and the berries on the north side did not get all cut done.
Commissioner Tucker stated that Little
Woahink Drive needs quite a lot of work done on it. He said there are
about 20 alders on the street that needs to be cut out. He also stated
that it needs to be slurry sealed. He stated that he was not clear on
much of that road Dunes City owns.
Commissioner Curran stated that we own
the entire road that is paved.
Chairman Sathe stated that the Alder
trees have made a canopy over the road way and debris is covering the
road and damaging it. He stated that it would probably take about four
Saturdays to remove the trees.
Commissioner Curran stated that we
should clean the road first; then take out the trees.
Chairman Sathe stated that his streets
are over in Westlake. He said that there could be a little more
cutting of the blackberries on Laguna, and the Ocean Blvd. brushing
project.
Chairman Sathe stated that the Road
Commission needs to make a decision on the Slurry seal.
Commissioner Leach stated that like
Gary Baker says, if we don’t do anything slurry wise, we won’t go
below 70 on any of the streets and he also indicated that we should
have a large quantity for the slurry. Commissioner Leach stated that
his recommendation is to do the various projects that we are talking
about (ditches, clean up, patching) and get all of that done in
anticipation of next year, then go back and look at our slurry
list.
Commissioner Tucker stated that he
agrees, also.
Commissioner Leach made a motion for
the 2012 year to hold off on any additional slurry work until needed
projects are completed and then reassess the slurry for 2013.
Commissioner Tucker seconded the motion. The motion passed by
unanimous vote.
· Review Ordinance 182 Sections
155.3.1, 3.3, and 3.4
Chairman Sathe stated that they talked
to Lee about having a work session, where the planning commission
could be there also. He asked what the Road Commission thinks. He is
requesting a work session the second week of January before the Road
Commission meeting.
Commissioner Curran stated that he
attended a Planning meeting this morning and it addressed the Road
Commission. He said what the Planning Commission is trying to do is
make sure everybody is on the same page, so things are easily
communicated. He said that they have produced a document of what use
to be and what is proposed. He said that what is proposed on this
document is correct.
Fred Hilden stated that the ordinances
are to standardize the language.
Commissioner Curran stated that it is a
good idea to have someone from the Road Commission present when the
Planning Commission goes through the document and there have been
members from the Road Commission that have been present and
have been educated on the procedure.
· Alders in Right of Way on Manzanita
–Tom Grove
Chairman Sathe stated that he has put
this on the back burner and will have a report for the Road Commission
next month.
10. New Business
· Little Woahink Drive Project by Ron
Tucker
Commissioner Tucker stated that he
would like to schedule a work party for the project.
A work party has been scheduled at
9:00am on January 14th, 21st,
and possibly the 28th. The Road Commission will meet at Dunes City
Hall to check in.
· Timber Funds by Troy Sathe
Chairman Sathe stated that this fund
was spent on jail beds last year. He talked with Arnie Roblan and they
are supposed to give us the funds for this year. He stated that the
Road Commission should draft a letter to DeFazio to ask where our
money is. He asked if we want Selena to draft a letter and send it to
DeFazio and Roblan and if the Road Commission wants to review it
first? The Road Commission found this acceptable.
11. Unscheduled Items Not Listed on the
Agenda
Chairman Sathe stated that it has been
brought to his attention by a couple different people on the way we
want to have the road minutes typed up.
Commissioner Leach stated that he is
willing to proof the minutes before they are finalized. He also would
recommend having Commissioner Curran proof the minutes as well.
Commissioner Leach stated that he had
an issue on Huckleberry Ave. He stated that there were four signs that
got knocked down and he thought it was a result of the
brushing, but found out that it was a sign of vandalism.
Commissioner Leach made a motion that
we had completed brushing and limbing on various areas and should pay
Leisure the set fees on the projects. Commissioner Curran seconded the
motion. Motion passed by unanimous vote.
Commissioner Curran stated that he has
something that he would like to bring up. He stated that he is
concerned about the accountability of the budget. He feels that no
project should be changed unless the Road Commission is consulted and
they agree to the changes. He stated that what the Road Commission
says and agrees to should not be done any other way without being
amended by the Road Commission.
Fred Hilden asked Commissioner Curran
to give an example of what he is commenting about.
Commissioner Curran stated that one
example is the Fir Lane drainage project.
Commissioner Palmer stated that there
should be some kind of project manager that oversees the projects.
Chairman Sathe stated that what he
would like to see once something is engineered is to have Commissioner
Palmer and Commissioner Curran to go out and look at the project to
make sure everything is going the way it should be.
Fred Hilden stated that we will need to
make sure we get the proper proposals out and procedures done.
12. Final Comments
Commissioner Leach stated Road
Commission members need to be sure to pick up all the ribbons along
their roads, now that the projects have been completed. He wished
everyone happy holidays.
Commissioner Curran stated that it has
been great working with everyone and wished them a happy holiday.
Chairman Sathe stated that he would
like to welcome Richard Palmer to the Road Commission.
Commissioner Palmer stated that this is
quite a little deal and this is good. He had been called to go to
Haiti, been to Africa, and has done a lot of growing up with, and
likes to do things once, not twice. He said that we have a pretty good
deal here at Dunes City; it is kept clean, and kind of a neat little
place.
Commissioner Harris stated jokingly
that he thought when we had a new Commissioner on board they were to
do everything for six months by themselves.
Commissioner Tucker asked if the Road
Commission could get a copy of Richard Palmer’s phone number and
email address.
Administrative Assistant Brandy Bell
wished everyone a merry Christmas.
City Recorder Fred Hilden wished
everyone a happy holiday and thanked the Road Commission for all their
hard work. He also welcomed Commissioner Palmer to the Road
Commission.
13. Adjournment
There being no further business to come
before the Road Commission, Commissioner
Tucker made a motion to adjourn the meeting. Commissioner Harris
seconded the
motion. The motion passed by unanimous vote.