1.
Call to Order
The
Road Commission meeting was called to order by Road Chairman
Troy Sathe
at
6:35 pm
2.
Roll Call
Roll
Call was taken by Road Secretary
Selena Carter
.
Present:
Road Chairman
Troy Sathe
, Commissioner Henry Leach, Commissioner Jerry Curran, Commissioner Mike
Smith, Commissioner
Bill Harris
and Commissioner Ron Tucker.
Absent:
None
Others
Present: Road
Secretary
Selena Carter
, City Recorder
Fred Hilden
, Planning Commission Chairman
Lee Riechel
,
George Burke
, Elmer Vermilyea, Larry Eubanks, Tom Nicholson, Rose Nicholson and Bill
Sathe.
3.
Pledge of
Allegiance
All
who were present stood for the Pledge of Allegiance.
4.
Approval of the
Agenda
Commissioner
Tucker made a motion to approve the agenda as presented.
Commissioner Smith seconded the motion.
The motion passed by unanimous vote.
5.
Approval of the
8/15/2011
meeting minutes
Commissioner
Smith made a motion to accept the minutes of
8/15/2011
as amended. Commissioner
Leach seconded the motion. The
motion passed by unanimous vote.
6.
Announcements
/ Correspondence - None
7.
Citizen Input
George Burke
George Burke
stated he brought to the June Road Commission meeting that the Road
Commission look further into the over growth of the brush at the
abandoned house on the corner of
Cherry St
and
Lake Blvd.
He stated as of the
September meeting the brush is growing over the road and there is only
about a nine foot wide area in the road.
He was told that the county would be in there brushing to take
care of it in early September and he has had to live with it all spring
and summer long. He stated
that it is degrading to the property, his property, and the area around
it.
Chairman
Sathe stated he will look into the issue within the next week or so and
get back to
George Burke
.
8.
Unfinished / Old
Business
·
Dirt pile on Leavitt Loop
Tom
Nicholson stated he was not aware of any issues until he got a phone
call from the City Recorder. He
stated he first wants to apologize to the Road Commission for the dirt
pile. He stated he did have
an excavation and grading permit and he didn’t know that he needed a
right of way use permit. He
said that what he has done is in good faith.
Commissioner
Leach stated his concern was whether or not it the dirt pile was in
Dunes
City
right of way or on private property.
Tom
Nicholson stated he is not sure exactly where the property line is and
that maybe some of the sand might be on the right of way.
Commissioner
Leach stated that if it is really
Dunes
City
’s right of way then you cannot park any more than two hours.
Tom
Nicolson said that parking in the
Dunes
City
right of way may be what is on the book but that is not what happens.
Chairman
Sathe stated Mr. Nicholson could always get a conditional right of way
use permit that allows for longer parking if it is approved.
There
was a lengthy discussion on the dirt pile.
Commissioner
Tucker made a motion that the Road Commission recommends Mr. Nicholson
should get a right of way use permit that is retroactive and have it
approved. Commissioner
Curran seconded the motion. The
motion passed by unanimous vote.
·
Update on 2011-2012 Projects
City
Recorder
Fred Hilden
stated he is working with Joseph Thorpe, who is the
Lane
County
supervisor, and it is in their cue to start the work.
Fred talked to Mr. Perkins (Mr. Thorpe’s assistant) today and
said that it will be sometime in October to schedule.
Fred
stated in addition to what the Commissioners originally sent he got a
request from a property owner on View Terrance about brushing that
street. The second request
came from George Burke about the property east of
Cherry Ave.
Commissioner
Smith stated they attacked the property in 2009 that is on
Cherry Ave.
Commissioner
Curran stated he thinks it would be a good idea to send a letter to the
property owners and to ask for permission to clear cut it.
Chairman
Sathe stated if the trees were to be cut then it would take care of the
ivy on the property.
·
Update by Road Secretary
Selena Carter
regarding street ownership
Road
Secretary
Selena Carter
stated the Road Commission received an updated list of the Dunes City
Street Inventory.
·
Master Road
Plan
City
Recorder
Fred Hilden
stated that
Gary Baker
is making good progress and will have something to present during the
October meeting.
9.
New Business
·
Tree on S. Pioneer
Chairman
Sathe stated he spoke with Michael Jackson and Michael stated the
section we were thinking about improving is not owned by
Dunes
City
. Michael stated just
because we take responsibility of the street does not mean we have any
right of way on either side of the street.
Commissioner
Harris stated the tree must be on someone’s land.
He stated we should ask the county to take care of the tree.
Commissioner
Curran recommended to the property owners they get an arborist to come
and look at it and get an analyses on the tree.
Commissioner
Smith asked if it would be possible for the neighbors in the area to get
an opinion of an arborist.
Commissioner
Smith made a motion that should the arborist provide an opinion that the
tree is dangerous to the neighborhood that we would issue a
recommendation in favor of removal.
Commissioner Harris seconded the motion.
Commissioner Harris retracted his seconded motion, Commissioner
Smith retracted his motion.
·
Trees on
Peninsula Road
Chairman
Sathe stated he went out and looked at the trees.
He stated at the end of
Peninsula
Road
Dunes
City
has a right of way. He
stated the bank on the road is undermined and the trees are going to
fall down onto the power lines. He
stated the power company says it is a low priority on their list.
The citizens asked us to remove the trees from our right of way.
A neighbor stated he would cut down the trees if he could have
the wood. Chairman Sathe
talked to the neighbor and the neighbor thought that Road Commission
would pay for the trees to be removed.
Commissioner
Leach stated we should not spend any time on this issue.
He thinks if it is an unimproved area, it is not going to hurt
our road, not going to hurt any structures, no one will be affected by
it but the power company.
Chairman
Sathe stated he would like to have more than just his opinion on the
trees.
Commissioner
Curran stated he would be willing to look at it and let nature takes it
course and as the trees fall, let the power company deal with it.
Commissioner
Tucker stated he would be willing to look at it
The
Road Commission will go take a look at the trees on
September 20, 2011
at
1pm
on
Peninsula Road
.
Chairman
Sathe stated there is a tree on lot 111 on
Peninsula
road that is in the
Dunes
City
right of way. Chairman Sathe
stated the owner of lot 111 said he had an arborist come out and did a
core sample on the spruce tree and found the tree to be rotten in the
middle.
10.
Unscheduled Items
Not Listed on the Agenda
Commissioner
Harris stated it seems odd to him that there is a 2 hour limit for
parking on the road right of way. He
wouldn’t mind having it addressed.
Commissioner
Curran stated that the issue started on
Ford Way
.
Commissioner
Smith stated that he brought it up 2 years ago and would like to brain
storm something.
There
was a lengthy discussion on the clarification of the ordinances and code
Commissioner
Tucker made a suggestion that in regards to the parking ordinance, that
Commissioner Smith write up a suggestion and keep it separate from the
other ordinance.
Commissioner
Leach stated referring to Item 10 from the August meeting about the
yellow line that was running down the middle of Huckleberry.
He said he explained to the citizens who asked him about it why
there is no current yellow line. He
stated that the citizens are still concerned about a head-on collision.
He stated that we could put up a sign that says to keep to the
right.
11.
Final
Comments
Planning
Commission Chairman
Lee Riechel
stated he appreciates the Road Commissioners being present at the
Planning Commission meetings to review Chapter 155.
Road
Secretary
Selena Carter
had nothing to add.
Commissioner
Leach stated he would really like to have a clear, concise street
inventory list with dedicated dates or dates of dedication on that list;
additionally he would like to see a street light road map.
Commissioner
Curran stated he agrees that the street inventory needs to be accurate.
Chairman
Sathe stated he would like to schedule a work party to clear some brush
in the
Westlake
area on Saturday the 24th at
9 am
.
Commissioner
Smith stated that the Boys and Girls club would like to thank the Road
Commission for allowing them to use the safety vests.
Commissioner
Harris stated the meeting moved along really well tonight.
Commissioner
Tucker stated he is pleased that we were able to help out the Boys &
Girls Club.
12.
Adjournment
There
being no further business to come before the Road Commission,
Commissioner
Tucker made a motion to
adjourn the meeting. Commissioner
Smith seconded the
motion. The motion passed by
unanimous vote.
The
meeting of the Dunes City Road Commission adjourned at
8:47 pm
.
The
proceedings of the Dunes City Road Commission meeting were recorded on
tape, and are on file at City Hall.
Upon approval by the Road Commission, these minutes will be
available online at www.dunescity.com.
Approved
by the ROAD Commission on the 17th day of October 2011.
[ Signed copy
available at City Hall ]
Troy Sathe, Road
Commission Chairman
ATTEST:
[ Signed copy
available at City Hall ]
Selena
Carter, Road Secretary