MINUTES
OF THE
DUNES
CITY
ROAD
COMMISSION
July
18, 2011
,
at
6:30
PM
print
file
City Hall - 82877 Spruce St., Westlake, OR 97493
1.
Call to Order
The
Road Commission meeting was called to order by Road Chairman, Troy Sathe
at
6:33 pm
.
2.
Roll Call
Roll
Call was taken by Road Secretary,
Selena Carter
.
Present:
Road Chairman Troy Sathe, Commissioner Henry Leach, Commissioner
Jerry Curran, Commissioner Mike Smith, Commissioner Bill Harris, and
Commissioner Ron Tucker.
Absent:
None
Others
Present: Road
Secretary Selena Carter, City Recorder Fred Hilden, Planning Commission
Chairman Lee Riechel, Norman Martin and Bill Sathe.
3.
Pledge of Allegiance
All
who were present stood for the Pledge of Allegiance.
4.
Approval of the
Agenda
Commissioner
Curran made a motion to approve the Agenda as amended.
Commissioner Smith seconded the motion.
The motion passed by unanimous vote.
5.
Approval of the
6/20/2011
meeting minutes
Commissioner
Curran made a motion to accept the minutes of
6/20/2011
as amended. Commissioner
Smith seconded the motion. The
motion passed by a vote of 4 ayes and 1 abstain (Commissioner Smith).
6.
Announcements /
Correspondence
·
Fir Lane update by Commissioner Leach
Commissioner
Leach stated he is not happy with
Fir Lane
. Commissioner Leach handed
out a drawing of
Fir Lane
. He stated that the trench is
totally useless and the engineering on it doesn’t really do the job that
it was intended to do, because of the slope of the road.
He also stated he had a problem with the way the contractor did a
sloppy job, and it is not done. He
stated that the road is a mess and he would not recommend that contractor
again.
There was a
brief discussion on the engineer drawing and contractor work.
Fred Hilden
stated the first thing that needs to be done is to get the project
finished before we bring in the engineers.
·
Wright Road
update by Chairman Sathe
Chairman
Sathe stated that the Power Company removed the trees.
7.
Citizen Input
Norman
Martin, stated he wanted to bring to the Road Commissions attention that
at the northern end of
Rio Drive
roots are coming through the black top.
He stated that
Rio Drive
is 60’ wide and there is a lot of grass growing on the western side of
the road. He said the roots
coming up through the blacktop are as bad as any road in town.
Commissioner
Smith stated he can go by there within the next several days and take some
pictures. He could take some
pictures of the pavement so the Road Commission has an idea what the
pavements condition is and pass them out online.
8.
Unfinished / Old
Business
·
Skeele fence removal by City Recorder Fred Hilden
Fred
Hilden gave a brief explanation of a quit claim deed and explained that it
seems like
Lane
County
owns the lot.
·
Right Turn Sign on
Fish Mill Way
Commissioner
Smith stated he thought we sent out a letter that said if they didn’t
remove the sign by a certain time then it would be elevated to the City
Council as a nuisance.
Fred Hilden stated that was a true statement.
Fred
Hilden stated the last time we spoke with them, they were adamant about
the fact that the sign was grandfathered, it was put in before the city
code was ever here and they had no intentions of removing it.
Chairman
Sathe stated the rule changes and if you remove the old post then it
nullifies the rule.
Commissioner
Smith stated that he believes that the grandfather clause exists for
commercial signs and that is not a commercial sign, it is a traffic sign
that is not legal under Dunes City Code for anyone to put on private
property.
Fred
Hilden stated there are some major issues with code enforcement and there
is a code enforcement ordinance being written by the ordinance review
committee.
Fred
Hilden stated the Mayor has told him that the August and September Agendas
for the City Council meetings are locked in at the items that she has
already specified.
Chairman
Sathe asked when we could see something about the code enforcement.
Commissioner
Smith made a motion to postpone the discussion on Right turn sign on
Fishmill Way/Lake Blvd. until the September Agenda of the Road Commission
meeting for that month, which will be after the City Council’s September
meeting. Commissioner Harris
seconded the motion. The
motion passed by unanimous vote.
·
Update by Commissioner Curran and Commissioner Tucker
regarding street ownership
Commissioner
Tucker passed out a list of some street discrepancies and discussed his
findings.
There
was a lengthy discussion on the findings.
Fred
Hilden commented street ownership is very important not only to the City
but to the residents of the City that live on the streets within the City
limits whether they are private or public.
Fred stated he is currently working with Selena trying to get to
the bottom of a current updated list to present to the Road Commission for
them to adopt.
Commissioner
Tucker stated that it is important that we end up with one list that
everyone uses.
Fred
Hilden stated we have been working on the list for at least 7-8 months so
we can publish what we have as known City streets, known private streets,
and still in question and give the Road Commission that information at the
next Road Commission Meeting.
Commissioner
Tucker made a motion to accept their challenge and change item C on the
agenda to recurring business to indicate that Fred will provide a list
that the Road Commission will be able to use forthcoming.
Commissioner Curran seconded the motion.
The motion passed with unanimous vote.
·
Discussion on 2011-2012 Projects
The
Commissioners each gave a report on their assigned streets.
Commissioner Tucker made a motion to extend the meeting and go view the
sight at Leavitt
Loop
at 2pm on July 19, 2011.
Commissioner Curran seconded the motion.
The motion passed by unanimous vote.
Chairman
Sathe read the list of Roads that needs to have ditching done and they are
Huckleberry,
Erhart Road
,
Rio
,
Fir Lane
and
Tsiltcoos Drive
between Osprey and Hilltop.
Commissioner Smith made a motion to submit the list of ditching projects
for the 2011-2012 year. Commissioner
Leach seconded the motion. The
motion passed by unanimous vote.
·
Update on
Buckskin Bob Road
street vacation
Chairman
Sathe stated the City Council went with the Road Commission’s decisions
and was approved.
·
Green Gate Road Ad Hoc Committee update
The
City council determined that the Green Gate Ad Hoc investigation is over.
The ruling stands as is.
·
Brush cutting schedule with
Lane
County
The
list for the brushing with
Lane
County
is listed below:
·
Second Arborist opinion – Parkway
Chairman
Sathe stated we have not had a second arborist opinion.
Commissioner
Smith stated he didn’t know much about the situation but discussed what
he knew and asked why we need to have a second arborist opinion.
There
was a discussion about what the first arborist discovered.
Fred
Hilden stated Chairman Sathe already said that a second opinion is not
required so it could be dropped from the Agenda.
Commissioner
Tucker made a motion to send a letter to the property owners saying that
the trees are not going to be removed.
The trees were examined by a licensed professional arborist.
Should at some future point the trees cause a danger, the Road
Commission will re-examine the request.
Commissioner Curran seconded the motion.
The motion passed by unanimous vote.
·
Sectioned map of Commissioners road responsibilities
Selena
passed around a draft copy of what the sectioned Map will look like.
·
Dirt pile on Leavitt Loop
Previously
discussed under the 2011-2012 projects.
·
Brushing permits for 2011
Selena
passed out the list for the current brushing permits issued for 2011.
·
Progress report on Master Road Plan
Fred stated Gary
Baker is putting together his work plan and would like to schedule a large
part of the Agenda for the August 15, meeting.
He will have the Agenda which will include all the items that he
would like for the Road Commission to be prepared for as part of his
discussion and presentation.
9.
New Business
·
Green Gate Road
lights
Selena
read a note from Central Lincoln PUD as to when the Road Commission would
like to have the street lights turned on at
Green Gate Road
.
Commissioner
Leach made a motion to have the lights turned on at
Green Gate Road
. Commissioner Smith
seconded the motion. The
motion passed by unanimous vote.
10.
Unscheduled
Items Not Listed on the Agenda
Gene
Stroud request for removal of berms at 82820 &
82836 Ocean Blvd.
Commissioner
Tucker made a motion we move this issue to the City Council without a
recommendation. Commissioner
Curran seconded the motion. The
motion passed by unanimous vote.
Commissioner
Harris stated there is a big RV parked on Ka Teech that is parked the
wrong way and wrong direction on the road.
Chairman
Sathe stated that they need to go out and deliver them a courtesy notice.
11.
Final
Comments
Planning
Commission Chairman Lee Riechel stated they are coming along with changes
to Chapter 155. He said the
timing will be about right with the MRP.
He said all the Planning Agendas and Minutes that have to do with
the code revision get sent to Commissioner Harris.
City
Recorder Fred Hilden had nothing to add.
Road
Secretary Selena had nothing to add.
Commissioner
Leach stated he is disappointed about the fiasco with Buckskin Bob and
Skeele.
Commissioner
Curran stated he was happy to receive the spring newsletter.
We need to make sure that the public knows that we are doing good
things in
Dunes
City
. He would like to see more of
those come out and likes what he read.
Commissioner
Smith had nothing to add.
Commissioner
Harris had nothing to add.
Commissioner
Tucker had nothing to add.
Chairman
Sathe said he would like to thank everyone for going out and doing a good
job on the reporting of their streets.
12.
Adjournment
There
being no further business to come before the Road Commission,
Commissioner
Smith made a motion to
adjourn the meeting. Commissioner
Harris seconded the
motion. The motion passed by
unanimous vote.
The
meeting of the Dunes City Road Commission adjourned at
9:29 pm
.
The
proceedings of the Dunes City Road Commission meeting were recorded on
tape, and are on file at City Hall. Upon
approval by the Road Commission, these minutes will be available online at
www.dunescity.com.
Approved
by the ROAD Commission on the 15th day of AUGUST 2011.
[ Signed copy
available at City Hall ]
Troy Sathe, Road
Commission Chairman
ATTEST:
[ Signed copy
available at City Hall ]
Selena
Carter, Road Secretary
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