MINUTES
OF THE
DUNES
CITY
ROAD
COMMISSION
June 20, 2011
, at
6:30
pM
print
file
City Hall - 82877 Spruce St., Westlake, OR 97493
1.
Call to Order
The
Road Commission meeting was called to order by Road Chairman, Troy Sathe
at
6:33 pm
.
2.
Roll Call
Roll
Call was taken by Road Secretary,
Selena Carter
.
Present:
Road Chairman Troy Sathe, Commissioner Henry Leach, Commissioner
Jerry Curran, Commissioner Bill Harris, and Commissioner Ron Tucker.
Absent:
Commissioner
Mike
Smith (excused).
Others
Present: Road
Secretary, Selena Carter, Tom Bassett, Rich Bailey, Planning Commission
Vice-Chairman George Burke, and Bill Sathe.
3.
Pledge of Allegiance
All
who were present stood for the Pledge of Allegiance.
4.
Approval of the
Agenda
Commissioner
Leach made a motion to approve the Agenda as written.
Commissioner Curran seconded the motion.
The motion passed by unanimous vote.
5.
Approval of the
5/16/2011
meeting minutes
Commissioner
Tucker made a motion to accept the minutes of
5/16/2011
as amended. Commissioner
Harris seconded the motion. The
motion passed by unanimous vote.
6.
Announcements /
Correspondence
·
Trees on right-of-way by Parkway (near Jamie Mill’s house)
& trees on Parkway by turnaround (next to Joanne Hickey’s house)
Chairman
Sathe stated we already had one arborist come and look at the trees.
Commissioner
Curran stated that the arborist was very valid that the trees are not
diseased and are healthy.
Commissioner
Leach stated he was not there at the time and could someone give a brief
explanation of what was said.
Commissioner
Tucker stated the arborist does not like to chop the tree tops because it
will shorten the life span of the tree.
·
Trees on
Wright Road
7.
Citizen Input - None
8.
Unfinished / Old
Business
·
Update by Commissioner Curran and Commissioner Tucker
regarding street ownership.
Commissioner
Curran has nothing new to report.
Commissioner
Tucker stated he has not done anything.
Chairman
Sathe suggested that Commissioner Curran and Commissioner Tucker come up
with another game plan or better ideas on how to verify streets.
Commissioner
Tucker stated that he will compile a single list of the streets and bring
it to the
next Road
Commission Meeting.
·
Bid from Dyer Partnership & Gary Baker to revise Master
Road Plan.
Chairman
Sathe stated The Dyer Partnership submitted a bid for $8000 dollars and
Archetype Consultants submitted a bid for $4720.
Chairman
Sathe stated that the Road Commission should make a motion to accept the
bid from Archetype Consultants.
Commissioner Tucker made a motion to accept
the bid from Archetype Consultants. Commissioner
Leach seconded the motion. The
motion passed by unanimous vote.
·
Discussion on 2011-2012 Projects.
Commissioner Harris
stated that he went out and looked at some of his streets.
He also stated that we should take care of the streets like
Lane
County
does, they go down a street and if something needs to be done then they
fix it.
Chairman Sathe stated
that we have enough money for the County to come out for three days.
Chairman Sathe listed
the streets into groups and assigned each Commissioner with a group.
Chairman Sathe stated
when the Commissioners are out looking at their streets they need to make
a list of which streets are top priority to trim brush.
There was a lengthy
discussion on No Brushing Permits.
·
Update on
Buckskin Bob Road
street vacation.
Chairman
Sathe stated that the Road Commission made a recommendation to the City
Council that triangle two be vacated and triangle one not be vacated.
9.
New Business
Chairman
Sathe stated City Recorder Fred Hilden, Commissioner Curran and himself
went to
Manzanita Drive
to speak with a resident about parking his vehicle on the paved street.
Chairman Sathe stated they left a courtesy notice on his car
because the resident was not home. Cars
are only allowed to be parked on the paved street for 2 hours in a 24 hour
period. Chairman Sathe stated
the resident called City Hall and apologized that he did not know the rule
and he would not do it again.
10.
Unscheduled
Items Not Listed on the Agenda
Commissioner
Leach stated he wanted to know the status of Laguna being a private road
or public road. Commissioner
Leach wanted to know about the Skeele fence removal and Jay Bozivich’s
decision.
Commissioner
Curran stated he had a phone conversation with Mr. Bozivich concerning the
Skeele fence and why nothing had been done.
Commissioner Curran stated Mr. Bozivich said it is being looked at
and according to the information that he has the permits from
Florence
were not valid.
Chairman
Sathe stated that we should send a letter to Mr. Bozivich with information
that Jamie Mills gathered that has deeds and documents with nothing
stating that the Skeeles own it.
Commissioner
Leach made a motion that the Road Commission suggests that the City
Council sends a letter and packet of information to Lane County
Commissioner Jay Bozivich to re-review the Skeele property decision.
Commissioner Curran seconded the motion.
The motion passed by unanimous vote.
Commissioner
Leach wanted to know about the results from the Greengate Adhoc Committee.
Chairman
Sathe stated there are no results yet as they are still conducting
interviews.
George
Burke questioned why the right turn sign on
Fish Mill Way
is still up.
Chairman
Sathe stated if the sign is not taken by the next City Council meeting in
July then the Road Commission can have it stated as a nuisance.
11.
Final
Comments
Road
Secretary Selena had nothing to add.
Commissioner
Leach stated he has about ten items that he is going to be tracking and he
will make sure they get on the agenda.
Commissioner
Curran stated he was concerned with the attendance of Commissioner Smith.
Commissioner
Harris had no comment.
Commissioner
Tucker apologized for missing the last meeting and for not reviewing his
streets.
Chairman
Sathe stated that he hopes everyone will get a chance to look at the
streets to get all the projects finalized.
12.
Adjournment
There
being no further business to come before the Road Commission,
Commissioner
Tucker made a motion to
adjourn the meeting. Commissioner
Harris seconded the
motion. The motion passed by
unanimous vote.
The
meeting of the Dunes City Road Commission adjourned at
8:40 pm
.
The
proceedings of the Dunes City Road Commission meeting were recorded on
tape, and are on file at City Hall. Upon
approval by the Road Commission, these minutes will be available online at
www.dunescity.com.
Approved
by the ROAD Commission on the 18th day of July 2011.
[
Signed copy available at City Hall ]
Troy
Sathe, Road Commission Chairman
ATTEST:
[
Signed copy available at City Hall ]
Selena
Carter
,
Road Secretary
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