MINUTES
OF THE
DUNES
CITY
ROAD
COMMISSION
MAY
16, 2011
AT
6:30 PM
printable
file
City Hall - 82877 Spruce St., Westlake, OR 97493
1.
Call to Order
The
Road Commission meeting was called to order by Road Chairman, Troy Sathe
at
6:35 pm
.
2.
Roll Call
Roll
Call was taken by Road Secretary,
Selena Carter
.
Present:
Road Chairman Troy Sathe, Commissioner Henry Leach, Commissioner
Jerry Curran, and Commissioner
Bill Harris
.
Absent:
Commissioner
Mike
Smith and Commissioner Ron Tucker (excused).
Others
Present: Road
Secretary, Selena Carter, Joanne Hickey, Tom Bassett, Rich Bailey, and
Bill Sathe.
3.
Pledge of Allegiance
All
who were present stood for the Pledge of Allegiance.
4.
Approval of the
Agenda
Commissioner
Curran made a motion to approve the Agenda as written. Commissioner
Harris seconded the motion. The
motion passed by unanimous vote.
5.
Approval of the
4/20/2011
meeting minutes
Commissioner
Curran made a motion to accept the minutes of
4/20/2011
as amended. Commissioner
Leach seconded the motion. The
motion passed by unanimous vote.
6.
Announcements /
Correspondence
·
Discussion on Street vacation on Buckskin
Bob
Discussed
under Citizen input.
·
Trees on right-of-way by Parkway (by Jamie Mill’s house)
& trees on Parkway by turnaround (by Joanne Hickey’s house)
Discussed
under Citizen input.
·
Trees on
Wright Road
Chairman
Sathe stated
Dunes
City
has not received any information from PUD to find out if they are willing
to take the trees below the power lines.
Commissioner
Curran stated he talked to Fred and PUD is very willing to help out but no
decisions have been made yet.
7.
Citizen Input
Joanne
Hickey,
Dunes
City
Joanne
Hickey stated she emailed her original letter about the danger of the tree
to
Dunes
City
.
Joanne
stated there was a question of whether the tree was in the road
right-of-way. She said before
she moved into her home she had a couple trees removed at her expense.
She said there is a tree that appears to be damaged and she would
like to have it removed. Joanne
asks the Road Commission that the tree be removed for her safety.
Commissioner
Harris stated there are professional arborists and he would prefer to have
a professional arborist give an opinion on the tree.
Commissioner
Curran stated he would also like to have a professional look at it.
He personally thinks that the tree is fine and that if there was a
storm it probably would not hit the house.
Joanne
stated that cutting into the tree and taking core samples from it doesn’t
necessarily show damage from it.
Commissioner
Harris stated he doesn’t feel a core sample is necessary but just a
visual look at the tree.
Commissioner
Leach stated he has a visual map that shows other trees that would be more
dangerous than the tree in question.
Chairman
Sathe stated the Road Commission has set a presence if there were big
trees that were threatening they would be taken care of.
Commissioner
Leach stated what he is hearing is that Commissioner Harris and Curran
want the tree to be examined for disease.
Commissioner Leach stated if the tree is healthy then there is no
need to remove it.
Commissioner
Leach stated he doesn’t like to take healthy trees out unless they are
imminent danger and if you count one then you count them all because they
are all big trees. He stated
as a hundred foot property line there, he can’t believe that the tree is
not way in the back out of the way and if it falls it’s a one and a
hundred chance that it’s going to fall directly on the house.
Commissioner
Curran states the topography on Parkway is such that the chance of it
hitting Joanne’s house is very minimal.
He said it’s going to fall downhill and Joanne’s house is
downhill but the angle that the tree is on he doesn’t think that it
would go anywhere near her house. He
said that he can’t call the future either.
Commissioner Curran states if it is a healthy tree then it should
be kept there and if it is a diseased tree then it should be removed.
Joanne
stated so in the future she knows that the Road Commission’s attitude
about removing potential trees in the right-of-way that can damage people’s
property has changed.
Chairman
Sathe asked Joanne if she can take into consideration that he does not
agree with the Road Commission.
Joanne
thanked the Road Commission for their time.
Commissioner
Leach made a motion that the tree in question be checked by an arborist.
Commissioner Leach amended his motion to state that the three trees
they have looked at on Parkway be checked by an arborist and if an
arborist deems them to be unsafe then the commission would agree to have
them removed. Commissioner Harris seconded the motion. The
motion passed by unanimous vote.
Tom
Bassett,
Dunes
City
Tom
stated this is in reference to the original request to vacate the end of
Buckskin Bob Road
. He stated subsequently that
there were some questions on whether it was appropriate or not to vacate
the whole end of the street. He
stated that neither the Davis’s nor he and Rich were requesting the
vacation for more property other than to allow their house to conform to
set backs and make the Davis’s have some way of stopping the traffic
coming across their driveway and also to put in a well.
He stated they got together to revise their request to the city and
they are asking for two triangles one on each side.
One, which is on Tom and Rich’s property where they park their
cars, will be incompliance with their property and the other side is on
the
Davis
’s property. He said that
will allow a 30’ section instead of a 50’ section that goes down into
the water. He said they were
told that they would have to have 2/3 of a vote from anyone that is within
400’ of the vacation and they have received that.
He said he would like to ask the Road Commission to deny the
request for the full vacation they sent to the City Council.
He asked the Road Commission revisits their current request.
He showed the Road Commission the new request for the vacation of
Buckskin Bob Road
.
Commissioner
Curran stated he thinks that the Road Commission needs some time to digest
the information presented by Tom and they are not going to make a decision
on it tonight.
Commissioner
Curran stated he does not have a problem with the triangle presented by
Tom and Rich. Commissioner
Curran stated he has a problem with the
Davis
’s triangle being he feels that we are giving him some land so he can
build a well. Commissioner
Curran stated he thinks the
Davis
’s should pay for it.
Commissioner
Curran stated the Road Commission should look at the possibility of
putting a sign at the end of Buckskin Bob and being proactive out there.
Commissioner
Harris stated he is new to the council and went out to Buckskin Bob and
couldn’t figure out what was what.
Tom
stated he would be more than willing to show Commissioner Harris the area
they are requesting to vacate.
Chairman
Sathe stated the Road Commission needs to pick a date to go look at
Buckskin Bob vacation and that will extend their meeting.
Commissioner
Curran stated his recommendation would be to go out on
May 23, 2011
at
5:30pm
to look at the Buckskin Bob property.
8.
Unfinished / Old
Business
·
Update by Commissioner Curran and
Ron Tucker
regarding street ownership.
Commissioner
Curran has nothing new to report.
·
Bid from Dyer Partnership & Gary Baker.
Selena
stated the bids will be presented at the
next Road
Commission meeting on
June 20, 2011
.
·
Update on Shady Lane & Laguna verification.
Selena
passed out the current email from Mike Jackson from
Lane
County
that states
Shady Lane
is private.
Selena
pulled up on the computer a map of
Shady Lane
and a deed from a property owner that shows the property owner does own
part of
Shady Lane
, making it a private road.
9.
New Business
- Discussion
on 2011-2012 Projects.
Chairman
Sathe stated there are two thoughts of theory on the 2011-2012 projects. He
said since we have the roads at a pci of 82% it might be a good idea this
year to not conduct any slurry seal. He
said the Road Commission should go out as a Commission and look at the
slurry seals that have been done so far to see how they are holding up and
what the Commission thinks of it.
Chairman
Sathe stated another option would be to go ahead with the slurry seals for
2011-2012.
Commissioner
Curran asked Chairman Sathe what was in line for the 2011-2012 slurry
seal.
Chairman
Sathe stated the streets are Hilltop, Osprey, Spruce and a couple more.
Commissioner
Harris stated he would like to see trimming done on Hilltop, Osprey, and
some on Parkway.
Chairman
Sathe stated we have money in the budget set aside for trimming.
Chairman
Sathe stated he does not want the Road Commission to make a decision
tonight because he would like to have the whole Road Commission at the
meeting to give their input, but to think about what the Road Commission
would like to do for 2011-2012 Projects.
There
was a lengthy discussion on dividing up and inspecting all of Dunes City
Streets to see what kind of condition they are in and if anything needs to
be done on them.
- Letter
from Mike Cocciolo re:
Greengate Road
Gap.
Chairman
Sathe stated the Letter from Mike Cocciolo is information for the Road
Commission.
Chairman
Sathe stated this is not a Road Commission issue because the past Road
Commission had ruled on the Gap.
Chairman
Sathe explained to the Road Commission that an Ad Hoc Committee has been
formed to deal with the issue.
10.
Unscheduled
Items Not Listed on the Agenda - None
11.
Final
Comments
Road
Secretary Selena had nothing to add.
Commissioner
Leach stated
Dunes
City
seems to be where everyone has their own personal agenda. He said he does
not like a lot of the stuff under the guides of it’s for a good purpose.
He said the citizens want us to agree with them and he feels that
we should not have to agree with them for their own whims.
He said it is not helping the citizens of
Dunes
City
; it is helping somebody help themselves.
Commissioner
Curran stated it was a good meeting and a lot got accomplished.
Commissioner
Harris stated he agrees with Commissioner Leach and Curran about tonight
being a good meeting and personal agendas.
Chairman
Sathe stated that Commissioner Harris has stepped forward and jumped right
in and is a really good asset to the Road Commission.
12.
Adjournment
There
being no further business to come before the Road Commission,
Commissioner
Leach
Leach made
a motion to adjourn the meeting. Commissioner
Curran seconded the motion.
The motion passed by unanimous vote.
The
meeting of the Dunes City Road Commission adjourned at
8:38 pm
.
The
proceedings of the Dunes City Road Commission meeting were recorded on
tape, and are on file at City Hall. Upon
approval by the Road Commission, these minutes will be available online at
www.dunescity.com.
Approved
by the ROAD Commission on the 20th day of June 2011.
[ Signed copy
available at City Hall ]
Troy Sathe, Road
Commission Chairman
ATTEST:
[ Signed copy
available at City Hall ]
Selena Carter, Road
Secretary
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