.

MINUTES OF THE

DUNES CITY ROAD COMMISSION

REGULAR MEETING

June 16, 2008 , 6:30 PM

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A. Call to Order and Roll Call

The meeting was called to order at 6:30 p.m. by Bob Petersdorf who called the roll call.

Present: Bob Petersdorf, Bill Connell, Keith Herring, Linda Lauck, George McKenzie, Jo Owen and Lee Riechel.

Absent: David Persons was excused.

Note: Maria McConnell has resigned as Road Secretary due to health issues.

B. Approval of Minutes of May 19, 2008.

Lee Riechel requested a spelling correction of his last name on pages 1 and 6. On page 5, ALCOG should read LCOG.

Jo Owen requested the word "may" be substituted for the word "would" on page 5, first paragraph.

Councilwoman Susie Navetta requested that the last paragraph on Page 4, after E. 2., be changed; she does not support pedestrian and bicycle paths.

Bill Connell made a motion to approve the May 19, 2008 Dunes City Road Minutes as presented with the above corrections and Linda Lauck seconded the motion. The motion was carried by 4 ayes, 0 nays and the Minutes were unanimously approved.

C. Citizen Input

None

D. Unfinished/Old Business

The Dunes City Council approved the 2008 / 2009 budget. With the budget numbers now in place, Bob Petersdorf will begin obtaining prices for chip sealing roads. Please refer to the Road Commission's Recommendation of roads to be chip sealed memo dated April 2 1, 2008 for details. The list of roads may or may not change depending upon cost.

The Dunes City Council upheld the Road Commission's fine of $1500 to Glenn Carari,

Regarding the Sabry Mason, 5196 Russell Drive correspondence addressing damage to the road due to a septic system installation: Gary Rose intends to coordinate and supervise the repair of our city road.

The Stuart W. Shoults and Pam Allister letters were reviewed: no action required by the Road Commission.

The Commissioners reviewed the Standards for Use of and Access to City Streets (CH2 SEC 9 Pg 2 of the MRP) regarding" "Parking on City Streets".

Tom and Bev Curtis' letter was reviewed: no action required by the Road Commission.

Regarding Shirley Isola's inquiry (property owner off Clear Lake Road) to trim and clean the laurels in the City's ROW; she will receive a letter from the Road Commission giving her permission to trim and 30' laurel hedge along the driveway and clean out and chip the debris.

Dunes City received a request to purchase a copy of the Master Road Plan from Justin Brossier, the Municipal Liaison at USspecbook.com from Payallup, Washington. A check for $50 was enclosed with the letter; the money to be deposited into the Road Fund.

E. Reports:

Keith Herring presented his Inspector of Roads Log Sheet for May/June, 2008.

George McKenzie made a motion to accept the report as presented and Bill Connell seconded the motion.

The motion was carried by 4 ayes, 0 nays and unanimously approved.

Keith brought up the following: 1) a sign is needed for Woodland Way. It will be ordered; 2) the City needs to schedule more street sweeping; 3) no center stripes have been painted on several new streets (as discussed at previous meetings). Staff will write a letter to Andy Johnson, et. al.

Mary Dobyns received a letter on May 29, 2008 requiring her to apply for a Driveway Permit, as well as an Access Permit. Per Keith, a culvert will not be required.

Discussions on Grants

Oregon Cities and Counties Bicycle and Pedestrian Grants: Dunes City will not be applying for this grant.

Oregon Parks and Recreation Department's Youth Legacy Program - Grant Opportunity.

Dunes City will not be applying for this grant.

Oregon Department of Transportation's 2009 Special City Allotment Grant Program:

The Road Commission, with the assistance of Mike McAllister, will be applying for this grant. Money will be dedicated to chip seal Huckleberry. The application deadline is

July 1, 2008. Bob Petersdorf is coordinating this effort with Mike.

G. Reports:

Keith Herring: nothing to report

George McKenzie: nothing to report

Linda Lauck: report concerned the above discussed grants.

Bill Connell: South Pioneer - the "Dead End" sign is facing the wrong direction and is currently obstructing the "Stop Sign". Keith Herring will remove the sign and place it in the correct position. Prior to post placement, Keith will call "Call-to-Dig".

Jo Owen: Residents have questioned her regarding the Siltcoos Lake Platt (11.85 acres) and what progress is being made. Bob requested lo speak with Peter Howison, who is currently working on this project. It is the Road Commission's understanding that the City is looking into any liability that might possibly come with these roads. At this time, The Road Commission is not actively engaged in any activity until directed to do so, in writing, by the City Council.

Lee Riechel: The Planning Commission scheduled a hearing on June 24, 2008 to discuss Montgomery View Estates. Lee requested a copy of the minutes of the Road Commission where all Commissioners reviewed the original plan submitted to them, with their comments (late 2007). Bob Petersdorf will provide this copy. At this time, two layouts are being considered. Whichever plan is considered, a full design of the road needs to be reviewed by the Road Commission.

Bob Petersdorf; A work party is scheduled for this Thursday, June 20, 2008, at 9:00 a.m. on Hemlock. The work will be done in the City's ROW to remove trees/brush/roots.

Bob cut an overhanging alder at Manzanita; a resident was unable to drive his motor home through the area.

David Persons; excused

Bob Petersdorf called for the meeting to adjourn. George McKenzie made the motion to adjourn the meeting at 7:45 p.m., seconded by Bill Connell and unanimously approved by 4 ayes, 0 nays. Motion carried unanimously.

The next regularly scheduled Road Commission meeting will begin at 6:30 p.m. on July 21, 2008.

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Robert Petersdorf              Linda Lauck

Chair                                   Acting Road Secretary