MINUTES
OF THE
DUNES
CITY
ROAD
COMMISSION
REGULAR
MEETING
MAY
19, 2008
,
6:30
PM
print
file
A.
Call to Order and Roll
Call
The
meeting was called to order at
6:30 p.m.
by Bob Petersdorf. Maria
McConnell called the roll call.
Present:
Bob Petersdorf, David Persons, Jo
Owens, Bill Connell, Lee Reichel and
Maria McConnell were present.
B.
Approval of Minutes
–
April 21, 2008
Action
Bill Connell made a motion to approve the April 21,
2008 Dunes
City Road
Minutes as presented David Persons seconded the motion.
The motion was carried by 5 ayes, 0 nays and the Minutes were
unanimously approved.
C.
Citizen
Input
None
D.
Unfinished/Old Business:
DP
selection made for the chip seal was well done.
We could use a lot of sweepers and the city roads are in good
condition.
Jo
Owens is this based on a dollar value
BPeter
we will wait for the budget and then we will prioritize which roads will
be repaired first.
DPersons
one road that is in better shape is Osprey it is the least needy.
Lee
we need the streets swept and cleaned we need to get.
2.
Approval of Right-of-Way Placement Permit for Jan Sandoval.
RP reviewed the memo written by Jan Sandoval and letter from
Chelsea
. I
talked to peopleon
Woodland Lane
and it is a can of worms; the lines should
have never gone in where they went in and we have so many lawsuits .
there’s a public easement and the water lines were put in the
wrong place. In talking with
the City Recorder and the Mayor and this is a civil problem.
Ms. Sandoval has the right to run her lines down the easement.
I don’t know why the Road Commission is even involved in this.
All we can do is give you the right to run your lines in the
city’s right-of-way. At this
time the public is allowed to come forward and speak on this item and
Charlsie is here to address the issue.
Jan
Sandoval,
83555 Woodland Lane
, was recognized and addressed the
Commission and members of the audience.
She reviewed a letter received from
Charlsie
giving her a time limit to correct the problem.
I’ve been working on this for 5 years and she explained the
difficulties she is having and “the hazardous danger” and why can’t
I get some cooperation from everyone here to help me out.
I have a plumbing, electrical a right-of-way permit.
I am looking at about $5,000 in costs and Mr. Gregor has offered us
his services. I have a husband
with Parkinsons and I am on limited income and I welcome anyone
suggestions to help me out. I
have heard that $900 is too much money to spend and this is not my
problem.
Man
in back row offered some solutions. I
talked to the building department and told them this has to be a community
effort to get this done. No
one in the bureaucracy wants to take a leading role.
It might take the electrical inspector to cite every person.
No one wants to take a leadership role or spend any money.
Ken has agreed to do the trenching which will save a lot of money.
Jan
I am here to comply and I am at an impasse.
I’m not asking that everyone be cited.
Do I file a formal complaint or do we all work together.
Diane
Diffenburger this was all legal when it was put in.
Why can’t they just put some fill in and not dig the whole trench
out and be done a lot cheaper.
The
pipes have been there for 20 years and haven’t caused a problem.
The RC has come out because the dirt was washing out because that
is a natural waterway.
Ken
Gregor I am right on the property next to the lane.
S
Meone
has to give Jan the row. But
no ones giving her permission and everyone else has a pipe in there.
These lines are old, not buried correctly and last year it plugged
out property. There was a leak
for over a month. For Jan
Sandoval she needs permission.
RP
everyone around there has the right to use that easement.
JSandoval
reviewed all her permits.
Charlsie
Discussion ensued as to who owns that easement.
Ms. Gregor stated they want these lines off of there.
The
dirt on top may work, any pvc cannot be in the sunlight, where is the
tracer light. Current code, no
tracer, The conduit on Mr. tillman’s lot was a disaster waiting to
happen. It is unfortunate that
no one wants to work together. No
one wants to herd these cats, I will notify all the property owners
involved and I will cite them. Until
Mr. tillman called me, wedont know where all the issues are and I would be
negligent in my duties not to address it.
We are not heartless bureaucrats but this has to be corrected.
I will attend a meeting to help resolve this situation.
As for putting a couple loads of dirt, it will just wash down.
Site
Committee??? Charlsie we do
have some code problems.
RP
offered the city hall facility to hold a meeting to resolve this.
Jan
Sandoval
RP
she has permission to go down the city.
The lawsuits that could come out of this are no comparison to the
cost of $900.
RP
they think other commissions can solve the problems;
Ms.
Perrin, I just lost my husband and I think this is going to be costly to
me, I have a house that is 72 years old.
Chuck
, 83510
Fairmont
road, that is not an easement, it is a
dedicated road. In 1981 we
built our house on
Woodland Lane
. The
inspector’s didn’t inspect. The
water master drew them out a plan. There’s
a progressive easement and they can be allowed.
RP
dedicated easement that a city owns. RP
I was over there at the county and there was no record that the city owned
these easements.
Herb
put that subdivision in; Ms.
Perrin don’t you own the property on the side of the road.
Chet’s
Trail is an easement same as Fran
Who
pays the property tax on it? Who owns it?
Francis Bay Lane
.
I
will check with Ruby to see if they have the original maps.
RP.
Jan
Sandoval asked if she is going to be granted an extension.
Charlsie
stated she would not give her a deadline date.
New
Business:
1.
RP reviewed the 2009 Special City Allotment Grant Program.
Grants don’t like to give money to dead end streets.
Huckleberry and
Woodland
. Bill
Connell asked him to widen
Cloud Nine Road
.
Do we want to pursue
Cloud Nine Road
; if we chip seal Huckleberry.
Lee Rwe can’t do anything on Cloud Nine.
I’ll work on this grant.
2.
RP reviewed the ODOT Pedestrian and Bicycle Grants.
The
only place I can think of is Chet’s Trail.
I had the Audobon people interested once.
Jo Owens some people may want it.
RP I think we should red flag it and put it in the calendar for
January of 2009 as a consideration for next year.
Put this in the tickler file.
3.
Purchase Order Requisitions. Bob
Petersdorf reviewed the requirements for any purchases in excess of
$50.00.
Jo Owens stated that the audit that was conducted revealed a lot of
oversights in the past which necessitated the new for a new procedure.
G. Unscheduled
Items Not Listed on Agenda
Youth
Legacy Program – put this on the definite maybe for the future.
Reviewed
the address list and corrections noted.
Letter to Robin and Jamie Mills for an application for driveway
permit.
Email from Greg Perkins regarding Dunes City Public Works
Construction Standards bidding specifications for road projects.
Dave Persons stated he inspected the trees Ms. Allister was
complaining about and did not discover any insects.
H.
Reports:
1.
Keith Herring, Road Inspector, was not present at tonight’s
meeting.
Action:
2.
Maria McConnell, Road Secretary – Nothing to report at this
time.
3.
Bill Connell, Road Commissioner – nothing to report
4.
Linda Lauck, Road Commissioner – absent and excused.
5.
David Persons – I had a report from a neighbor that on
Ford Way
on the left hand side, there is a dead
tree and it is listing and ready to fall.
RP I think its on Don Davidson’s property.
6.
Lee
Reichel, Road Commissioner – we missed our timing on getting an
appropriate notice to the newspaper on the subdivision, we have scheduled
a special meeting on
June 5, 2008
. We
have received back from ALCOG they are recommending disapproval.
One of the issues is the placement of the road because it goes
through one of the last standing lot of trees.
The code says you will do your utmost to preserve the trees.
LR reviewed the plans with the Road Commission members.
If the city denies it, they will appeal it.
RP
recommended a site review by the members of the Road Commission.
In
order to get a consensus of the Road Commission members and make
recommendations to the Planning Commission.
The
Planning Commission is also reviewing a Conditional Use Permit for a boat
dock.
7. George
McKenzie, Road Commissioner – absent and excused.
8.
Jo Owen, Road Commissioner – nothing to report
9.
Bob Petersdorf, Road Chairperson – nothing to report, wished
everyone a good Memorial Day weekend.
I. Adjournment
The
meeting adjourned at
8:40
p.m.
Action
Bill
Connell, David Persons made the motion to adjourn, seconded by
_________________________and unanimously approved by 5 ayes, 0 nays.
Motion carried.
The next regularly
scheduled Road Commission meeting will begin at
6:30 p.m.
on
June 16, 2008
.
___________________________
______________________________
ROBERT
PETERSDORF
MARIA MCCONNELL
CHAIR
ROAD SECRETARY