Dunes
City Planning Commission
M I N U T E S REGULAR SESSION –
February 25, 2010 at
6:00 pm
print file
City Hall -
82877 Spruce St.
,
Westlake
,
OR
97439
1.
Call to Order by Planning Chairman David Bellemore
The
Planning Commission meeting was called to order by Planning Chairman,
David Bellemore at 6:12 p.m.
2.
Swearing in of New Planning Commissioner
·
Kenneth Henderson
Lisa
Ekelund swore Kenneth Henderson into the Planning Commission.
3.
Roll call
Roll
Call was taken by Planning Secretary, Lisa Ekelund
Present:
Planning Chairman David
Bellemore, Commissioner Tom Bassett, Commissioner Ken Henderson, and
Commissioner Marilyn Miller. Commissioner
Platt arrived but left before the meeting started.
Absent:
Commissioner
Platt (excused), Commissioner Smith (unexcused).
Citizens present:
1 citizen was present.
4.
Pledge of Allegiance
All
who were present stood for the Pledge of Allegiance.
5.
Approval of the minutes
- Planning
Commission Minutes of 10/22/09 and 01/28/10
Chairman
Bellemore stated on page three where he states, "Chairman Bellemore
said, "too loose" works against the people", Chairmen
Bellemore said he would like it to be changed to "too tight".
Commissioner
Miller moved to accept the 10/22/09 minutes as amended.
Commissioner Henderson seconded the motion.
The motion passed by vote of 3 ayes and 1 abstain with Commissioner
Bassett abstaining.
Chairman
Bellemore explained that the motions made during the January meeting were
invalid because the City Attorney advised that a quorum was not present.
Commissioner
Bassett made the motion to table the minutes of 1/28/10 until planning
official consults with legal council as to how to address the minutes.
Commissioner Miller seconded the motion.
The motion passed by unanimous vote.
Commissioner
Bassett questioned the Chairman voting powers as defined in the Code of
Ordinances and Chairman Bellemore explained his position of voting while
running a meeting so that a quorum is made.
6.
Old business
Commissioner
Bassett asked if the Planning Commission has the authority to approve more
vegetation removal that what is asked from the applicant.
Chairman
Bellemore said yes. Chairman
Bellemore said the Conservation Committee gives the Planning Commission a
recommendation and the Planning Commission can do anything it wants as far
as ignoring the recommendation, going along with the recommendation, or
modifying the recommendation. Chairman
Bellemore said the Conservation Committee is in an essence the eyes and
ears of the Planning Commission in matters of shoreland vegetation
removal.
·
Vegetation / Tree removal (shoreland)
permit application (5174 Russell Drive)
Commissioner
Miller asked to define the applicants' use of the word
"thinning".
Chairman
Bellemore said they do not want to thin by cutting down but rather they
are pruning the limbs and leaving the trees.
Commissioner Henderson made the motion to approve the vegetation removal
application of Chris John's dated 12/21/09 to remove the one tree marked
on the map accompanying the application marked with four X's as
recommended by the Conservation Committee.
Commissioner Bassett seconded the motion. The motion passed by unanimous vote.
·
Discussion of the code audit
Chairman
Bellemore moved this topic, to be discussed after the vegetation / tree
removal on 84290 Alder Drive.
7.
New business
·
Vegetation / Tree removal (shoreland)
permit application (84290 Alder Drive)
David
Dumas spoke to the Council on behalf of the Conservation Committee.
David said there is a tree that is diseased and leaning towards the
house. David said the tree
seems to be all right now but if there is a good gust of wind the tree
will blow over. David pointed
to a color photograph to show which tree was in question.
Commissioner Miller made a motion to approve the tree removal as
recommended by the Conservation Committee on 2/3/10. Chairman Bellemore repeated Commissioner Miller's motion then
said to include the replacement of a native tree. Commissioner Bassett seconded the motion.
The motion passed by unanimous vote.
·
Discussion of the code audit.
David
Bellemore said the Commissioners have a hard copy of the report from the
Dunes City Planning Consultant, Larry Lewis.
Commissioner
Bassett suggested they have a work session on this.
The
Commission discussed how they are going to approach this matter.
Commissioner Bassett made the motion to table this matter to the next
meeting. Commissioner Miller
seconded the motion. The
motion passed by unanimous vote.
·
Discussion of Ordinance
Number 193
Lisa
Ekelund explained to the Planning Commissioners that there are some errors
on Ordinance Number 193. Lisa
said she was not finished going through the entire document but she wanted
to make the Commissioners aware of what she is doing.
Lisa stated that she is open to any input the Commissioners would
like to provide after they have had a chance to review the Ordinance.
8.
Planning Department report
Lisa
Ekelund read the Planning Department report, which stated in the month of
January she issued eight permits, attended and took the minutes for five
City Council meetings and for one Planning Commission meeting.
Commissioner
Henderson requested that the Planning Secretary provide him with copies of
the eight permits that were issued in the month of January.
Lisa
Ekelund explained the permit numbering system to the Commissioners.
9.
Appointment of Chairman and Vice-Chairman
Commissioner Bassett made the motion that they (the Planning Commission)
table the Chair and Vice-Chair nominations until a later date.
Commissioner Bassett withdrew his motion.
Commissioner Bassett nominated the current Chair, David Bellemore as the
Chairman of the Planning Commission for the year 2010.
Commissioner Henderson seconded the motion and Commissioner
Henderson moved that nominations be closed.
Commissioner Miller seconded the motion.
The motions passed by unanimous vote.
Commissioner Henderson nominated Commissioner Bassett to be
Vice-Chairman of the Planning Commission.
Commissioner Miller seconded the motion. Commissioner Bassett accepted the nomination on the
presumption that Chairman Bellemore will be the Chairman for 6 months and
be there without fail. The
motion passed by a vote of two ayes and one abstain.
10.
Adjournment
There
being no further business to come before the Planning Commission,
Commissioner Miller made the
motion to adjourn the meeting. Commissioner
Henderson seconded the motion. The motion passed by unanimous vote.
The
meeting of the Dunes City Planning Commission adjourned at 8:30 p.m.
The
proceedings of the Dunes City Planning Commission meeting were recorded on
tape, and are filed in the City Recorder's office. The complete minutes of
this meeting is filed in the City Recorder's office. Upon approval by the Planning Commission, these minutes will
be available online at www.dunescity.com
Approved by the Planning Commission on the 3rd day of
march 2010.
Signed
copy available at City Hall
David Bellemore, Planning Commission Chairperson
ATTEST:
Signed
copy available at City Hall
Lisa Ekelund, Planning Secretary