Dunes City Council

Approved MINUTES

October 14, 2010 at 7:00 pm

Printable file

 City Hall - 82877 Spruce St. , Westlake , OR 97439

 

1.     Call to order  

Mayor Eric Hauptman called the meeting of the Dunes City Council to order at 7:00 pm .  

2.     Roll call  

Roll Call was taken by Fred Hilden, City Recorder .  

Present:    Mayor Eric Hauptman, Council President Peter Howison , Councilor Richard Koehler, Councilor Jamie Mills, Councilor Susie Navetta, Councilor Rebecca Ruede, and Councilor Troy Sathe.  

Absent:      

Also Present:        Fred Hilden, Lisa Ekelund and 19 individuals.  

3.     Pledge of Allegiance  

All who were present stood for the Pledge of Allegiance.  

4.     Approval of the agenda  

Councilor Ruede made the motion to approve the agenda.  Councilor Navetta seconded the motion.  The motion passed by unanimous vote.  

5.     Consent agenda  

  • City Council meeting minutes from 9/9/2010
  • Bills of the session through 10/6/2010
  • Receipts of the session through 10/6/2010

 

Councilor Ruede made the motion to approve the consent agenda.  Councilor Mills   seconded the motion.  The motion passed by unanimous vote.  

6.     Announcements / Correspondence  

Mayor Hauptman announced the following:  

·        The September and October Artist's of the Month are Lin-Su Whitfill and Stella Ault.

·        Volunteers are still needed for one position on the Conservation Committee and two positions of the Revenue Committee

·        October Birthdays are:  Councilor Susie Navetta on the 27th.  The Mayor said there will be cake and coffee after the meeting.

·        Nina Howison is in the audience this evening.

·        Staff provided the Council with all of the Ordinances of the City on disk.  

7.     Citizen Input  

There was no Citizen's input.  

8.     Mayor's report  

Mayor Hauptman said it looks like there are some good people running for election.  The Mayor said being a Councilor involves a lot of work and the City needs people who are willing to put in the time.  The Mayor said this is the best staff he (The Mayor) has ever worked with.  The Mayor said this is an office of only three people and help from the Council is a positive impact.  The Mayor said when the citizens go to vote, take into consideration if the person you are voting for is able to dedicate the time that is necessary to do the job.  The Mayor said he would like people to understand that being on this Council takes on a ton of work.  

9.     Committee / Commission reports  

  • Councilor Navetta gave a verbal report for the Community Center.
  • Councilor Navetta presented a written report of the Communication and Education       Committee.
  • Councilor Howison said there were no meetings or site reviews and therefore there is no report of the Conservation Committee.
  • Councilor Howison presented a written report of the Ordinance Review Committee.
  • Councilor Howison provided the minutes of the 9/21/2010 Ordinance Review Committee meeting.
  • Councilor Ruede presented a written report of the Parks and Recreation Commission.
  • Councilor Ruede provided the draft minutes of the 9/15/2010 Parks and Recreation Commission meeting.
  • Councilor Ruede provided the approved minutes of the 6/16/2010 Parks and Recreation Commission meeting.
  • Councilor Sathe presented a written report of the Road Commission .
  • Selena Carter provided the draft minutes of the 9/20/2010 Road Commission meeting.
  • Councilor Mills presented a written report of the Site Review Committee.
  • Councilor Mills said the Revenue Committee did not meet and therefore there is no report.
  • Councilor Koehler presented a written report of the Water Quality Committee.

Councilor Koehler made the motion that the City pursue an intergovernmental   agreement with Lane County for planning purposes.  Councilor Navetta seconded the motion.  The motion passed by unanimous vote.  

The Mayor directed Lisa Ekelund to prepare this document for review by the Planning Commission and the Council.  

  • Councilor Koehler provided the draft minutes of the 9/15/2010 Water Quality Committee.
  • Lisa Ekelund presented a written report of the Planning Department.
  • Lisa Ekelund provided the draft minutes of the 9/23/2010 Planning Commission       meeting.
  • Mr. Donald Hayes presented a verbal Emergency Services Coordinator report.
  • Fred Hilden presented a written City Recorder 's report.

10.             Unfinished / Old Business  

  • Atkeson Property:  Status of Bridge Permits Removal (Completed)

Mayor Hauptman said the City Recorder covered this topic in his City Recorder's report.  

11.              New Business  

  • Parks and Recreation Commission Appointments 

Mayor Hauptman recommended that Richard Anderson and Mimi Tizzard be appointed to the Parks and Recreation Commission.  

Councilor Ruede made the motion to appoint Richard Anderson and Mimi Tizzard to the Parks and Recreation Commission.  Councilor Howison seconded the motion.  The motion passed by unanimous vote.  

  • Water Quality Committee Appointment

Mayor Hauptman recommended that Milton Farrand be appointed to the Water Quality Committee.  

Councilor Koehler made the motion to appoint Milton Farrand to the Water Quality Committee.  Councilor Sathe seconded the motion.  The motion passed by unanimous vote.  

  • City Attorney Engagement Letter received from Local Government Law Group PC

Mayor Hauptman said that several months ago the City sent out an RFP (request for proposal) for City Attorney Services.  The Mayor said that the City needs to find a law firm that has the resources to deal with the City issues that come up.  The Mayor said this firm has a whole division of municipal land use attorneys.  The Mayor said this company represents The Port, The City of Florence, The Fire District, and several others.  The Mayor said he called the Group and asked them why they did not respond to the RFP and the Group said they were concerned about a conflict.  The Mayor said after discussion, the Group submitted a response to the RFP.  The Mayor said it appears that the current associate from the current law firm (Macpherson, Gintner, and Diaz) is getting his education paid for on Dunes City 's dime.  The Mayor asked if any of the Councilors have comments.  

Councilor Mills said her only concern is the bottom line.  Councilor Mills questioned if LCOG (Lane Council of Governments) would be less expensive for basic questions.  Councilor Mills said the Group could be reserved for litigation only.  

Mayor Hauptman said the City Recorder has been utilizing the legal staff from The League of Oregon Cities.  The Mayor said he was very disappointed from the past work done by LCOG.  

Councilor Howison said this offer is a reasonable amount.  Councilor Howison said he would be hesitant to go with LCOG.  

Councilor Ruede said she could support this and she would like it to be in the minds of staff and Council that when a less expensive alternative presents itself, they should pursue it before going to legal council as an attempt to save the City money. 

Fred Hilden described the transition plan.  

Councilor Koehler said he thinks there are points to consider regarding LCOG, he would not even consider LCOG considering the service they provided to the City in the past.  Councilor Koehler said any new attorney is going to have to be educated on Dunes City 's Ordinances.  

Councilor Navetta asked if Councilor Koehler made a motion.  Councilor Navetta said she would support a motion.  

Councilor Koehler made the motion to table this proposal for one month allowing this entry into choosing this law firm until we have more bids or more realization of who's out there. Councilor Navetta seconded the motion.  The motion passed by unanimous vote.  

  • November City Council Meeting Date

Mayor Hauptman stated that Thursday 11/11/10 is a legal holiday.  

Councilor Sathe made the motion to change the Dunes City Council November 2010 meeting to 11/18/10 at 7:00 pm .  Councilor Navetta seconded the motion.  The motion passed by unanimous vote.  

  • Communications Protocol

Mayor Hauptman said without a procedure or protocol, any commissioner or council can send anything out on Dunes City letterhead without approval.  Mayor Hauptman said they need a review process to catch errors.  

Fred Hilden said he received information from the Oregon Association of Municipal Recorders and most cities have a Public Information Officer.  Fred said staff currently proofreads even simple items such as emails.  Fred said the importance is to just put another set of eyes on things.  

Councilor Navetta said she has been writing the newsletter for 8 years and she has always submitted the newsletter to staff for review.   

The Council discussed the Are You Ready postcard.  

Councilor Koehler said he wishes to ask the City Recorder to check his email for the draft copy of the Are You Ready postcard.  Councilor Koehler said these comments are about trust.  

Mayor Hauptman said it is not a lack of trust; it is making sure the communications are accurate.  

Councilor Sathe said the Road Commission makes sure that items do not have specific person's names on it but rather they just identify it as coming from the Road Commission as a whole.  

Mayor Hauptman said the newsletter should be sent to staff and once it is corrected, it should be sent to Council to make sure there is nothing glaringly offensive.  

Councilor Koehler said he agrees and he would appreciate more input for the newsletter.  

Mayor Hauptman directed the City Recorder to draw up a protocol that any communications from a committee goes through the staff and then forwarded to the Council.  

Councilor Navetta said she objects to sending to Council because it violates quorum rules.  

Fred Hilden said he is checking into this.  

Councilor Howison said when everyone responds to an email to the entire Council there is a problem.  Councilor Howison said responses should only be sent to the sender of the email.  

Councilor Sathe asked when the newsletter is coming out.  

Councilor Navetta said she did not know.  

Councilor Sathe suggested it be sent out on November 3rd.  

Councilor Mills said some of the statements that are made, need to be backed up by indicating where the information is from to make the statement stronger and not sound so much like an opinion.  

Mayor Hauptman said Councilor Mills has a good point.  The Mayor said several Councilors are not happy with the first article in the newsletter.  The Mayor and Councilor Ruede agreed to work on a replacement article.  

  • Mr. Wasserburg's Letter

Mayor Hauptman said Mr. Wasserburg emailed out an apology.  The Mayor said he understood why Mr. Wasserburg was upset.   

Mr. Wasserburg approached the Council.  

Gerald Wasserburg ~ Dunes City  

Mr. Wasserburg said he sent a formal apology and an attempt to write out what he said before.  Mr. Wasserburg thanked Fred Hilden for the article he wrote that was placed in the newspaper.  Mr. Wasserburg thanked the staff for what they have done and that they are very professional.  Mr. Wasserburg said when he writes reports he would like input from the Mayor and Officers of the City to discuss if the report of what has been done is aiding in providing good codes.  Mr. Wasserburg explained the direction that the stormwater sub-committee was going.  Mr. Wasserburg said when a committee submits a preliminary report; the committee needs to know if the committee is going in the desired direction.  Mr. Wasserburg said that the Officers need to confirm receipt of the document.  Mr. Wasserburg said this should not be done by the staff because it is known that staff already has the information.  Mr. Wasserburg said the webmaster needs to be more responsive and the information request should go through Lisa Ekelund.  Mr. Wasserburg said last month, he was trying to make a statement that indicated a problem.  

Councilor Sathe said it hurt him (Councilor Sathe) when he received this apology from Mr. Wasserburg and he (Councilor Sathe) said the Council are the ones who need to apologize.  Councilor Sathe apologized and said he would provide Mr. Wasserburg with his email and anything Mr. Wasserburg writes, he (Councilor Sathe) will read.  

Mayor Hauptman directed Lisa Ekelund to re-send the minutes to the Council for review.  

Mayor Hauptman said there would be a CCI meeting in January.  

Mr. Wasserburg said the proper step would be to call a meeting of the Sub-Committee to ask the members how they feel they should proceed.  

12.             Unscheduled Items Not Listed on the Agenda  

Mayor Hauptman asked if there is any final comment from any Councilors.  

Councilor Mills wished Councilor Navetta a Happy Birthday.  

Councilor Ruede thanked everyone in the audience for showing up and it is nice to see a full house.  

Councilor Howison said he is happy his wife is at the meeting.  

Councilor Koehler said he thinks that Fred has made things more transparent.  

Councilor Sathe said there are six great candidates and make sure you vote.  

Councilor Navetta said the only thing she wanted to say was to make a motion to adjourn.  

13.             Adjournment  

There being no further business to come before the City Council, Councilor Navetta made the motion to adjourn the meeting and Councilor Koehler seconded.  The motion passed by unanimous vote.  

The meeting of the Dunes City Council adjourned at 9:18 p.m.  

The proceedings of the Dunes City Council meeting were recorded on tape, and are on file at Dunes City Hall .  Upon approval by the City Council, these minutes will be available at Dunes City Hall and online at www.dunescity.com  

APPROVED BY THE DUNES CITY COUNCIL ON THE 18th DAY OF NOVEMBER, 2010.  

[ Signed copy available at City Hall ]

Eric Hauptman, Mayor  

ATTEST:

[ Signed copy available at City Hall ]

Fred Hilden, City Recorder

 

Reports

 

Communication and Education Committee Report

November 18, 2010  

The Communication and Education Committee met to label the fall newsletter on October 27th.  Those present were April Dumas and Mary Jo Leach.  Webmaster Richard Koehler was also present as well as Ralph Farnsworth, Bev Williams and Dorothy Uhls. Fred Hilden printed inserts for the “Shelter In Place” program that was to be held on November 13th at the Siuslaw Rural Fire Hall.  During the work party Mary Jo Leach said she was very interested in doing some research on Scotch Broom as she had dealt with it in the past.  Leach volunteered to write something for the next newsletter. April Dumas said she was working on a pervious walkway in her yard and would be willing to share the details in the next newsletter.  The next edition is planned for spring 2011.

The cost of the printing for the fall newsletter was $225.  618 issues were sent out by hard copy $129.78 with a savings of $142.13 for using the Chamber of Commerce discount.  68 letters were sent by e-mail.  

I would like to thank all those who helped with the newsletter with their writing of articles and snippets, but mostly I would like to thank Richard for reducing the list by removing duplicate addresses and morphing tax lot addresses.  Other tasks by Koehler were the editing, formatting and the delivery to the printer and the post office.  

On November 10, 2010 Susie Navetta and John Stead met with the Forestry Department at Dunes City hall to do a drive of Dunes City .  The Forestry Department will be putting on a 30 minute program about the SB 360.  The SB 360 is the Wildfire Safety program mentioned in the last newsletter.  The Forestry Department is concerned about folks not understanding the bill will be will to have a question and answer period for better understanding.  

Susie Navetta, Communication & Education Committee Chair    

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Parks & Recreation Commission  

Report to Council November 18, 2010  

The Parks & Recreation Commission met on November 3rd.  We had a full complement of commissioners:  Roberta Dalbeck, Mimi Tizzard, Gary Lapping, Dick Anderson and I.  

The minutes of that meeting have not been transcribed yet.  The only new item on the agenda was discussion regarding next year’s budget items.  

The next meeting of the P&R Commission is set for Wednesday December 8, 2010 .  

Respectfully submitted by,

Rebecca Ruede, Councilor

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Road Chairman's Report to City Council

November 18, 2010 ~ Prepared by Troy Sathe , Road Chairman  

 

The Road Commission met on October 18th at 6:30 pm at Dunes City Hall . All members were present except Mike Smith who was excused.  

Commissioner Curran and Citizen Ron Tucker talked about continued work on finding legality of Dunes City streets.  

Commissioner Wells is currently looking for bids to cut dead cedar trees at the end of Buckskin Bob .  

Commissioner Leach drove the streets during all the road work this season and gave his report on all of the jobs being completed.  

The Road Commission talked about updating Ordinance 149 regarding the rights of the chair and vice chair being able to vote in case of a tie.  

The staff purchased a laptop computer for the Road Commission to replace the old outdated computer we had.  

At this time there is no update on the Foothill Drive fence.  

The Road Commission voted to purchase a trail cam to place in areas where people are dumping garbage in the public right of way.  

The Road Commission’s task this month is to go through the Master Road Plan and find any areas where it is lacking or needs to be changed.  

The next Road Commission meeting will be at 6:30 pm November 15th at Dunes City Hall .  

                                                                                    Thank you,

                                                                                    Troy Sathe , Road Commission Chair

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SITE REVIEW COMMITTEE REPORT

November, 2010  

The Site Review Committee met on October 13, 2010 .  

It was reported that the letter to the owner of the property that has the bright light on the boathouse that is disturbing the neighbors was sent out.   

The City Recorder and City Planner’s recommended amendments to the letter intended to be sent to the property owner on Buckskin Bob regarding abatement of the nuisance were considered and approved.  The City Recorder was asked to send the amended letter.  

A determination was made that since there was no formal written complaint filed against the property on Parkway and Hilltop Drives, the Site Review Committee is without jurisdiction to take action.  

The sample Scotch Broom mailer was reviewed and Chairman Mills was instructed to send it to the Siuslaw Soil and Water Conservation District as soon as a budget for the project had been determined.  

The City Recorder recommended that the City’s insurance company’s Risk Examiner be asked to do a site review and written opinion of the Hulti property as it relates to the leaning trees/non-engineered bank cut issue.  The Committee thought that was a good idea and asked the City Recorder to arrange for that to occur.  

The new complaint received from Ms. Bedsole regarding the Burke Property was reviewed and assignments made.  All committee members were asked to drive the area in question with a mind toward determining if the safety of pedestrians, bicyclists and other traffic was an issue and be prepared to report their findings at the next meeting.  Chairman Mills will contact the Fire Chief in Florence to try and arrange a “test drive” of the equipment that would be used in the event of a fire at Fish Mill Lodges to ensure it can safely make the corner.  

The next meeting was scheduled for January 19, 2011 , at 3:00 p.m.    Prior to that time, Mr. Dumas was asked to submit his application for re-appointment to the committee.  Chairman Mills will also ask Mr. Farrand to do the same, as both appointments expire December 31, 2010 .  Chairman Mills also asked the City Recorder to add these appointments to the regular meeting agenda for the City Council in December.  

Respectfully submitted this 13th day of October, 2010.  

                                                            _________________________________

                                                            Jamie Mills, Chairman

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DUNES CITY REVENUE COMMITTEE REPORT

November, 2010  

The Revenue Committee met on Thursday, October 21, 2010 , where all prior minutes and reports were approved.   

The possibility of a water delivery company franchise fee was discussed.  It was determined that since there is not just one company that delivers water to all Dunes City residents, a franchise fee would be inappropriate.  A recommendation to the City Council was made to require private, for-profit water delivery companies to be licensed in Dunes City .  

The draft language for the proposed Solid Waste Collectors Business License Ordinance was finalized and submitted to the City Council.  

Respectfully submitted this 22nd day of October, 2010.

                                                                        ___________________________________

                                                                        Jamie Mills, Chairman


DUNES CITY REVENUE COMMITTEE  

RECOMMENDATION TO THE DUNES CITY COUNCIL  

THE DUNES CITY REVENUE COMMITTEE RECOMMENDS THAT THE DUNES CITY COUNCIL REQUIRE ALL PRIVATE, FOR-PROFIT WATER DELIVERY COMPANIES DOING BUSINESS IN DUNES CITY TO HAVE A BUSINESS LICENSE.  

RESPECTFULLY SUBMITTED THIS 21ST DAY OF OCTOBER, 2010.  

                                                                        Jamie Mills, Chairman

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Water Quality Committee

Council Report   November 18, 2010  

Water testers observe no new events at the last water testing yet did note that even though clarity at the Siltcoos Lake dock was not great there will probably not be a Blue Green Algal Bloom on Siltcoos Lake this year because of the up coming rains, wind and temperature.   

The tributaries from county land flowing to Woahink and Siltcoos have been our main concern.  Bacterial samples on Maple Creek will be taken after the first heavy rain of the season.  Our testers will learn how to use other types of testing equipment from other watershed groups during the next month. 

County Commissioners were to hear from citizens for the Lane County Drinking Water Ordinance a few days after our meeting.  Individuals on the committee agreed that a recommendation needed to be sent and did so.  Some members believe the letter should have been more specific and wanted to recommend the addition of Woahink Creek, the Glenada Corridor, and Cleawox Lake , but decided to study the proposed Drinking Water Protection Overlay Zone map for further understanding before doing so.   

At the Dunes City Council meeting in October some Councilors questioned why our WQC uses certain labs.  Water tester Mark Chandler clarified that;

“The lab in Washington was good on doing Chlorophyll tests, but their handling of nutrient samples was too slow.  Oregon State University (OSU) costs more and can’t do Chlorophyll tests.  University of Davis in California does our toxin samples because they’re the only lab around that can.  Jim Sweet at Aquatic Analysis in Milwaukee , Oregon does species identification and cell counts.   

I will distribute to the members of the Committee a DVD of limnologist Dr. Douglas Larson’s from a few years ago so that they will have a better understanding of the siltation problem these two lakes face.  Both Councilor Navetta and I recalled aerial observations of Siltcoos Lake showing how erosion and siltation appears to be caused by logging to the waterway’s edge.  This practice seems to have heightened the lakes’ floor in many places.  

I am sad to report that committee member and water tester Ralph Farnsworth expects to resign from our Committee in December.  Over the years Ralph has been more than generous with his time and energy in many City concerns.  In the Water Quality Committee his dedication to steering a course that has helped our community preserve our resources remains quite special.  I am sure that the council will agree his attention to documenting concerns, both scientific and observational, enabled smooth operation in the field and in meetings.   The recorder is advised to start looking for a replacement.  

Water Quality Chair, Richard Koehler
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                 planning department report

 

Report Date:                                                  November 8, 2010

Staff :                                                               Lisa Ekelund  

In the Month of October, Dunes City issued 12 permits.  The total permit issuance for the year is 129.  The average monthly permit issuance for the year is 12.90, which is a 203% increase compared with 2009.   

The October meeting of the Planning Commission was cancelled and the November meeting is cancelled as well because of the Thanksgiving Day Holiday.  Additionally, because of the Christmas Holiday, the December meeting of the Planning Commission will be held on December 16th at 5:00 pm .  

The Planning Commission anticipates the continuation of their code audit by having workshop sessions beginning in 2011.  

During the month of October, I have continued to offer back up support to the City Recorder along with back up support and continued training of the Administrative Assistant and Road Secretary .  I have organized many of the maps relating to planning that were located in the Conference Room.  These maps have dates beginning in 1969 and they are now located in my office. During times when I am not assisting the City Recorder, Administrative Assistant, Road Secretary , Building Inspector, or Dunes City citizens, I review the City Code in preparation of the 2011 workshop sessions.   

On October 21st, I attended the Oregon Coastal Planners Network meeting.  At this meeting, several city planners were invited to present their renewal projects.  In addition, there was a presentation of the updated National Flood Insurance Mapping by the utilization of a global imaging satellite.  

On October 25th, I attended a basic grant writing class and on October 26th and 27th, I attended an intermediate grant writing class where I was awarded a Certificate of Completion.  This class was offered through The League of Oregon Cities and the Oregon Local Leadership Institute.  The information presented was informative and I plan to finish my first grant, which is being offered by City County Insurance by the end of November.  


 

                                                                  Total Monthly Permit Issuance

 

                _______________________________________________________________________________

 

                _______________________________________________________________________________

 


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City Recorder Report to City Council

November 18, 2010 ~ Prepared by Fred Hilden

 Corrected 11/18/2010  

At their regularly scheduled meeting on October 18, 2010 , the Road Commission agreed with recommended changes to Ordinance 149 that created the Road Commission. The final draft of this ordinance will be presented at the Road Commission meeting on November 15th and if approved, it will be distributed to the City Council at the November 18, 2010 meeting for consideration at the December City Council meeting.

During October, considerable effort was spent reviewing the ordinances that created and modified the Parks and Recreation Commission, focusing on membership and term expiration dates. One citizen member position remains in question as to the term expiration date and this position is up for re-appointment at the November Council meeting. The City Recorder’s office will begin updating and distributing Commission and Committee directory information monthly beginning in December of this year.

At the request of the Site Review Committee, a courtesy letter was sent to a resident on Brentwood Court regarding a bright light on his boathouse. Also at the request of the Site Review Committee a follow-up letter was sent to a property owner on Buckskin Bob regarding one remaining item on a nuisance abatement.

On October 21st I met with the Revenue Committee and reviewed their recommendations for changes to our Solid Waste Ordinance, Chapter 50 (garbage collection). There appears to be no conflict with the franchise section of our code, Chapter 110, and the Revenue Committee recommended that the revised ordinance be prepared for City Council’s approval. Lisa Ekelund has been working on the revision and found several additional ordinances/resolutions that must be repealed and replaced to make the new ordinance correct. The new ordinance should be ready for Council review during the week of November 15th.

In discussion with Councilor Koehler, in was agreed that the City Recorder’s office will begin including all reports to Council in the City Council meeting minutes as they are technically part of the record.

The permit has been issued for and the work begun on the electrical upgrades to City Hall. This work includes installation of lights and projection wiring in the Council Chambers and three outside lights. The project should be completed during the week of November 15th.

A new computer was purchased for the Road Department. Since the City’s 8 year old laptop was also failing, staff recommended to the Road Commission that we purchase a laptop large enough to do the work required for the Road Department that would double for meeting minutes, etc. This recommendation was approved by the Road Commission and the purchase order was approved by Mayor Hauptman. The new computer was delivered to City Hall on November 8, 2010 . The amount budgeted for the Road Department computer was $1,500.00, the PO was approved for $1,100.00 and the final purchase price with a three year on-site warranty and accessories to provide desktop capability and backup was $1,025.96.

During October, two new vendors were used for office supplies. Both of them specialize in wholesale office supplies and will help staff continue to make effective cost reductions in printed materials and related supplies. Many of our office forms are now being printed internally at substantial savings.

Selena Carter processed all water meeting readings, three business license applications and sent out thirty septic packets. A new monthly Septic Activity Report is included and made part of this report as attachment “A.” As you will notice in the report, good progress is being made on notifying residents, but there is much staff follow up required for property owners who have not complied with the septic ordinance.

Staff attended scheduled City Council, Planning Commission and Road Commission meetings and prepared agendas, meeting packets and minutes, all on schedule.

Respectfully submitted,   Fred Hilden  City Recorder

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Septic System Maintenance Status Report

November 18, 2010 ~ Prepared by Fred Hilden  

Currently, there are 786 records in the City’s Septic Database, including residences, commercial properties and vacant lots.

There are seventeen (17) months remaining before March 2012, the date that Ordinance #203 stipulates all Dunes City septic systems need to be inspected. With fewer than 300 properties left to be noticed we have adequate time to complete the notice process, however, staff will need to get more aggressive about follow-up on properties that have not complied with the notice in order to ensure we complete the remaining 348 properties that are not yet in compliance.  

Dunes City Septic System Maintenance Status Report – Activity through October 2010

 

# Notified

# Complied

Percentage Complied

Prior to June 2009*

281

246

87.5%

July 2009 – Dec 2009

103

83

80.6%

Year to date 2010

160

109

68.1%

Totals

544

438

78.73%

      * These numbers will change as property files are researched and the database updated.

      Note: Dunes City ’s current ordinance allows 60 days for compliance.

 

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