Mayor Hauptman asked Councilor Navetta to explain her concern with the Bills of the Session.
Councilor Navetta said she is concerned with the payroll expenses.
Mayor Hauptman asked if Councilor Navetta was speaking of the net payroll expenses.
Councilor Navetta said yes, she noticed that in the correspondence section on the last pages of their packet
that Cardinal Services is mentioned six times. Councilor Navetta said she wanted to know what that means.
Mayor Hauptman said he would allow Fred to explain this.
Fred Hilden said there should be five bills in a normal month's cycle. Fred
said the Interim Building Inspector is included at the top of the Bills of the Session titled Building Inspector Interim for August. Fred said the
Building Inspector, Wes Bird, is paid weekly so four of the bills from Cardinal Services are weekly bills regarding Wes. Fred said the City only pays
Cardinal Services once a month after the Bills of the Session are approved by Council. Fred said Selena Carter is also being paid through Cardinal
Services. Fred said the City receives one invoice per month for Selena and it is also paid after the Bills of the Session are approved by Council. Fred said it is the timing of how invoices were received that Cardinal Services had six bills in this months Bills of the Session.
Councilor Navetta asked if Selena is a permanent employee.
Fred Hilden said Selena is a regular full time employee but the payroll is handled through Cardinal Services.
Councilor Navetta asked why Selena is paid through Cardinal Services.
Fred Hilden said paying Selena through Cardinal Services saves Selena and the City a substantial amount of money that would be going towards PERS (Public Employees Retirement System).
Fred said the City pays 14% towards a person once they start on PERS and that money is never recovered if the person does not become fully vested over a five-year period. Fred said the individual also has to make a 6% contribution to PERS however, the individual does receive
that money if they quit before they are fully vested in five years but again, this is a substantial investment on a relatively new employee that may or may not want to have PERS withheld from
their paycheck.
Councilor Navetta asked how much does the City pay Cardinal for this service.
Fred Hilden said the City pays Cardinal Services 28% on Selena. Fred
said with PERS, the normal City overhead expense is 35% so it is a 7% savings to the City on Selena's payroll.
Councilor Koehler asked how long does this continue.
Fred Hilden said it would continue as long as the City wants it to continue.
Councilor Koehler asked if the contract is not set.
Fred Hilden said Cardinal has a minimum agreement period of 520 hours but there is no set maximum. Fred said Selena is very happy with this arrangement because after six months of her employment, she does not have 6% of her wages withheld for
PERS. Fred said this is a mutually beneficial arrangement for both Selena and the City.
Councilor Navetta said four of these items are for the Building Inspector.
Fred said Councilor Navetta is correct.
Councilor Navetta asked if the Building Inspector is paid the same way and if the City hired the Building
Inspector through Cardinal Services.
Fred Hilden said there is no contract with Wes Bird but rather they have a verbal agreement that Wes will be
paid at an hourly rate of "X" amount per hour. Fred said Cardinal does add overhead associated with that.
Fred said the interim expenses have been reduced from about $3,000 a month when they were using Building Codes Consultancy to an average of approximately $1,500 a month while using Wes
Bird. Fred said this is only an interim situation. Fred said the City does need to acquire a full time
dedicated Building Official and Building Inspector. Fred said Lisa Ekelund has prepared and sent out that RFP (Request for Proposal). Fred said the City has received responses, Lisa is evaluating those responses and they will be presented to Council next month.
Councilor Koehler said in that same line, it's a net payroll and he remembers a couple of years ago just
tracing the differences in balances over a period of a year and what we don't get when we look at this figure is the total cost to the City and it can be deceiving somehow to see this and then
down the road do the add ups of all the Bills of the Session and then find out we're $45,000 shy or over. Councilor Koehler asked if it is beneficial to
actually or if more complicated that he's (Councilor Koehler's) just thinking maybe they should have a gross here rather than a net.
Fred Hilden said he (Fred) is concerned about the same thing and has been considering changing this. Fred said the document does not disclose the total payroll cost to the City and he (Fred) thinks it should. Fred
said if the City Council made a motion to have the Bills of the Session include gross payroll expense that would include all benefits and
PERS, he (Fred) would be in favor of reporting that every
month.
Councilor Navetta said she would like to make that motion.
Mayor Hauptman requested that Lisa restate the motion.
Councilor Navetta said yes, and invited Lisa to go ahead and restate the motion.
Lisa Ekelund read the motion.
Councilor Navetta made the motion that the Bills of the Session
include gross payroll expense, which includes all benefits and PERS. Councilor Ruede seconded the motion. The
motion passed by unanimous vote.
Fred Hilden pointed out that the Cardinal Services invoices for Wes Bird are going into the top item under
Building Inspector Interim and Selena's payroll is included in the net payroll expense on the bottom. Fred said these are being split and he (Fred) thought that it was only appropriate to put Selena's expenses in the payroll expenses because she is considered
an employee.
Councilor Koehler made the motion to approve the Bills of the Session
on the Consent Agenda. Councilor Navetta seconded the motion. The motion passed by unanimous vote.
6. Announcements / Correspondence
Mayor Hauptman announced that the September and October Artist of the Month is Lin-Su Whitfill and Stella Ault.
The Mayor announced that volunteers are
still needed for one position on the Conservation Committee and two positions of the Revenue Committee.
The Mayor announced that the Dunes
City
Staff
received a Certificate of Appreciation from the US Census Bureau. The Mayor included
that Councilor Mills deserves recognition as well.
Councilor Mills said the members of
the Revenue Committee should be recognized.
Mayor Hauptman said he would like to
recognize the Revenue Committee for their help with the Census Bureau.
Mayor Hauptman announced that there
would be
Siuslaw
River
Bridge
work on US Hwy101 from
9/12/10
through
9/16/10
. The Mayor said the work would be a 24-hour process with one-lane closures.
Mayor Hauptman announced that
September is National Alcohol and Drug Addiction Recovery Month and that April Dumas would like to speak on this.
April Dumas ~
83586 Cold Springs Lane
~
Dunes
City
April Dumas submitted a written statement and announced that September is National Alcohol and Drug Recovery
Month in the
United States
. Mrs. Dumas said this is sponsored by the Federal Agency on Substance Abuse and Mental Health Services Administration
(SAMHSA) and the theme this year
is "Now More than Ever." Mrs. Dumas said there would be an event on December 18th from
11:00 am
to
3:00 pm
.
Mayor Hauptman read the National Alcohol and Drug Addiction Recovery Month Proclamation.
7. Mayor's report
Mayor Hauptman reported that he spoke to Don Hayes about disaster preparedness.
The Mayor said
Dunes
City
has fallen through the cracks and even though the City has had representation, the City is not getting everything they should. The Mayor said the elderly would need extra help. The Mayor said on
10/06/10
at
6:00 pm
, there would be an "Are You Ready" meeting at
Dunes
City Hall
. The Mayor said a geologist would also be speaking at this meeting. The Mayor said Don Hayes is working on
getting three emergency sirens installed in
Dunes
City
. The Mayor said the sirens are free but the installation costs approximately $1,000 each.
8. Committee / Commission reports
- Councilor Navetta presented a written report for the Community Center.
- Councilor Navetta stated that there was no police report again this month
as the City remains calm.
- Councilor Navetta presented a written report of the Communication and Education Committee.
Councilor Ruede made the motion to have the "Are You Ready"
meeting recorded and then posted on the website.
Mayor Hauptman asked Councilor Koehler if he could post the meeting on the City's website.
Councilor Koehler said it goes through "OregonCities.TV."
Councilor Navetta said she has sign up sheets.
Fred Hilden asked if there was a second to the motion.
Councilor Mills seconded the motion.
Councilor Howison said the Council has a point of order. Councilor
Howison said the motion needs to be amended to have Campbell Productions record the meeting and place it on Channel 10.
Councilor Ruede modified her motion to be that the City have Allen
Campbell Productions record the "Are You Ready" meeting and post it on the Oregon Cities website. Councilor Koehler seconded the motion. The motion passed by unanimous vote.
Councilor Ruede asked Mayor Hauptman where the budget for this would come from.
Councilor Navetta said the budget would come from her Committee.
Councilor Koehler said the Parks and Recreation Committee, all members have expired their term and he was
wondering how they could be best efficient by keeping those terms updated before they expire. Councilor Koehler said he usually sees this on the web and
the Recorder is actually first in line for delivering this information.
Mayor Hauptman asked if it is a mid-term expiration.
Councilor Koehler said yes.
Councilor Navetta said 6/30.
Councilor Ruede said she believes that Miss Tizzard was re-appointed. Councilor
Ruede said she has two new members this year, Dr. Richard Anderson and Mr. Gary Lapping.
Mayor Hauptman said both of those people were appointed this year and Councilor Ruede agreed. The Mayor asked if they need to be re-appointed.
Councilor Koehler said they all expire except for Gary Lapping on
6/30/2010
and perhaps maybe they could do that next month to get the re-appointments so that Councilor Ruede can hold a legitimate meeting.
Councilor Navetta said Becky is on the list and her term has expired.
Councilor Howison said this is not possible.
Councilor Navetta said it is possible.
Councilor Ruede said she was appointed as a Council member.
Councilor Navetta said if you read the rules of that Committee, you will find that Becky's appointment has expired. Councilor Navetta said it is a two-year appointment and it has come to an end.
Councilor Howison said the Council appointed Councilor Ruede in January of 2009. Councilor Howison asked why it would last two years.
Councilor Navetta said she did not know.
Councilor Koehler said it is not a full year, the expirations for that particular Committee end July 1st.
Councilor Howison said he believes Councilor Koehler is right but questioned if it includes the Chair.
Councilor Ruede said she would clarify it with the
City Recorder
at a later time.
Fred Hilden said he is familiar enough with Parks and Recreation to know that it is a Commission and not a
Committee. Fred said he wants to make that correction clear because it is a substantial difference. Fred
said he believes that Councilor Koehler and Councilor Navetta are correct but he was not aware that the Chairman also expired on June 30th. Fred said because there is a meeting scheduled next
week, he would assume all of the members would re-apply and perhaps the Council could re-appoint the members tonight.
Councilor Navetta said no, they have to make an application.
Mayor Hauptman made the recommendation to appoint Councilor Ruede as Chair of the Parks and Recreation
Commission.
Councilor Howison made the motion to appoint Councilor Ruede as Chair
of the Parks and Recreation Commission. Councilor Sathe seconded the motion. The motion passed by vote of 5
ayes and 1 abstention (Councilor Ruede).
Councilor Navetta said they are going to have a similar problem on the Budget Committee. Councilor Navetta said they have three people who have come to the end of their time because
they also expired on 6/30 and she (Councilor Navetta) thinks they need to seek those people out.
Mayor Hauptman said they need to submit new applications.
Fred Hilden said he would post a press release to The Siuslaw News and KCST to advertise for three Budget
Committee members.
Councilor Ruede said she would speak with Fred Hilden at a later date regarding the appointments for the Park and Recreation Commission.
Councilor Koehler asked what he should do on the web. Councilor
Koehler said he would wait for Fred's response on this.
Councilor Howison said they have plenty of time for the issue of the Budget Committee, as they usually do not
meet until the spring. Councilor Howison said it has happened every year when they do not think about the appointments until January. Councilor Howison said it is not a pertinent issue.
Mayor Hauptman said it is not a pertinent issue but he (the Mayor) thinks the advertisement should be out
there. The Mayor said the City has had problems in the past couple of years when people have indicated they want to be on the Committee and then not
show up to any Budget Committee meetings. The Mayor said they want people who will do the work.
- Councilor Sathe presented a written report of the Road
Commission.
- Selena Carter provided the draft minutes of the
8/16/10
Road Commission meeting.
- Councilor Mills presented a written report of the Site
Review Committee.
Councilor Koehler spoke in regards to the scotch broom mailer that Councilor Mills spoke of in her report. Councilor Koehler said he just was wondering, this is always a question he has about jumping fences, when you are sending something out, you are going into
another Committee's purview. Councilor Koehler said what they're doing, what their Communications and Education does, is that it codifies all the
information from the City that's important to the willful timeframe and then they either do a newsletter or do like what they're doing in the late part of September, a post card as a reminder to
Citizen's about the October 6th meeting. Councilor Koehler said he was just wondering about this
crossover above one Committee doing another Committee's work.
Councilor Mills said she appreciates and understands what Councilor Koehler has said. Councilor Mills said she (Councilor Mills) was not saying that the Committee was going to mail it out but rather, she (Councilor Mills) was trying to do the
footwork to put it all together, to try to get some funding, and then she (Councilor Mills) was going to
contact the Communications and Education Committee.
Councilor Koehler said this is perfect and thanked Councilor Mills.
Mayor Hauptman said he would like to make it clear to all Committee's that anything that is going to be sent
out needs to go through the staff and at least an email to the Councilors if they can't have a meeting so they can see what's going out. The Mayor said
he does not want anything going out that the Council or that the
Staff
has not seen. The Mayor said with the post card, email it to
Staff
and Council so everyone can see it, everyone is allowed to put in their comments if necessary, the input is received and then it can be sent out.
Councilor Sathe asked the Mayor if he (Councilor
Sathe) should give Councilor Koehler everything on the
slurry seals and let Councilor Koehler pass it out.
Mayor Hauptman said he thinks this is a good idea. The Mayor
asked Councilor Koehler if this is agreeable.
Councilor Koehler said in the last year when Councilor Sathe did the first part of the slurry seal there was
a delivery for front page website presence for some of that information, whether or not Councilor Sathe wants to target certain areas for post card or delivery is another
question and he (Councilor Koehler) doesn't know if we're set up for sectionalizing the town.
Councilor Sathe said the Road Commission hand delivers the notification.
Mayor Hauptman and Councilor Sathe asked if Councilor Koehler would like to do the hand delivery.
Councilor Koehler said what they do is the layout for production and then the website so if you're (Councilor
Sathe) in the area for doing the roads and you are used to doing the door-to-door.
Mayor Hauptman replied stating that in other words, Councilor Sathe needs to deliver the door-to-door
communications.
Councilor Mills questioned Councilor Koehler how the meetings got started with the Department of
Environmental Quality (DEQ) and the Department of Health Services (DHS).
Councilor Koehler replied to Councilor Mills' question stating that the meetings get started by concerned
groups primarily, those people that are involved with water quality throughout the State and also because there was a higher incident of blue green algae, especially in the hot corridor of I-5. Councilor Koehler said they don't get a typical problem with that here until the temperatures and the wind velocity go down or when the wind velocity goes
down and the temperatures go up but because of the EPA restrictions and the study that has to be done on
Siltcoos, we are keeping an even more vigilant eye on that.
Mayor Hauptman asked Councilor Koehler who has to do those studies. The
Mayor asked if the State are the ones who actually have to do this.
Councilor Koehler said yes, the study is actually just to keep a reprisal on things for Siltcoos so that we
are in the know, forewarned is forearmed so to speak but those meetings in
Portland
are a group of stakeholders along with the DEQ and the DHS that are working for solutions. Councilor Koehler said that they put in the report in June
that indicated the problems that we have been dealing with over the last ten years that could be helpful to other jurisdictions,
especially having the State get involved and this is the key, the State has to be a partner economically with the communities.
Councilor Mills asked Councilor Kohler if these meetings are posted on the website so that others are aware
when they occur because this is news to her.
Councilor Koehler said this is the reason why we gave that report to Council back in May.
Councilor Mills said she knew they were having a meeting.
Councilor Koehler said we don't have the meetings, we advise and we send in our recommendations. Councilor Koehler said Mark (Mark Chandler) had stood in and reported to Council that he had stood in on the phone which is pretty confusing in those
teleconference deals but still he (Mark Chandler) drew witness to what they were doing. Councilor Koehler said it was fairly confusing in the first
meeting but the second meeting on the 29th of September in Portland will be a little bit more refined having got all the information from everybody throughout the State.
Mayor Hauptman said people could also request an email from the Oregon Department of Health.
Councilor Mills said she would look into that.
Mayor Hauptman said he discovered there were outbreaks of blue green algae in the Month of May in other parts
of the State. The Mayor said this is not unique to
Dunes
City
and it is not unique in the fall season. The Mayor said it was interesting to see how many algae outbreaks were popping up all over the State and the
State is finally taking this seriously.
Councilor Navetta asked Councilor Koehler if he received correspondence from Senator Dingfelder or did the
City receive it.
Councilor Koehler said he receives it on a group mailing from one person that is an advocate for getting
things done in the State clean water wise and she funnels it to everybody else.
Mayor Hauptman asked if the City receives this information.
Fred Hilden said he is on the same distribution list. Fred said
one of his dilemmas is not knowing for sure how much of the Council is copied on this kind of thing already. Fred said he does not want to be a nuisance
by forwarding emails but perhaps this would be a good email to forward to all Council members.
Mayor Hauptman instructed Fred Hilden that when in doubt he (Fred) should forward the emails.
Councilor Koehler said this is one of the things that has been reported on through the Water Quality
Committee so that everybody was apprised during the time prior to the meetings of Portland, the one meeting in May and now this one, but in this Water Quality Committee meeting we'll suggest other
things that we could send along and of course it is front page on the website to look at those reports.
Mayor Hauptman said regarding the water quality reports that are on the website, he personally cannot
decipher some of them. The Mayor said he is not sure what months are represented where they list phosphates and chlorophyll with all of the little blue
diamonds. The Mayor said he is not sure what he is reading and he assumes that if he cannot figure it out, other people cannot figure it out as well.
Councilor Koehler said this is the suggestion he made in the Committee was to change that so that is in the
works and it goes fairly smoothly but one of the problems with science is that it gets pretty complicated and to pull yourself back and just give the simple logarithmic look of a chart is his
(Councilor Koehler) idea so that it can be simply understood by the public but we'll (the Water Quality Committee) work on that this meeting.
Mayor Hauptman said he had another question for Councilor Koehler. The
Mayor said he noticed in the Bills of the Session that the City pays the bills for water testing to the
University
of
Washington
. The Mayor questioned how quickly the results are posted on the website.
Councilor Koehler said the
QAPP, the way they are supposed to report is all documented by the water testers
so what they have is the fundamental information that's collected and maintained so to give the information prematurely or have it all automatically updated all of the time is not currently part
of the plan. Councilor Koehler said if we're lucky, we would get it done every six months but right now and this is a big change from four years ago
when it was delivered maybe every four years.
Mayor Hauptman asked why the City could not get this information more quickly.
The Mayor said that once you have the software that plots the chart, isn't it a matter of just entering the data.
Councilor Koehler said it's good and sometimes doing that could lead to other conclusions that shouldn't be
made public so these are good suggestions and what he (Councilor Koehler) wouldn’t mind doing is bringing that up with the Water Quality Committee.
Mayor Hauptman said the City is paying for this and he would like to see the data. The Mayor said he is sure there are other people who are interested in seeing the data as well but as it is presented on the web, he (The Mayor) cannot
figure it out. The Mayor said it would be nice to make it more user friendly and placed on the web more quickly.
Councilor Koehler said it also depends on as we see on some of the Committees and the attendance to be able to do something.
Mayor Hauptman questioned Councilor Koehler if this is because of the volunteers.
Councilor Koehler said not only that but sometimes there's days off and people aren't around, and in so,
that's another latitude we have to have in order to accommodate for volunteers as well but the suggestion he (Councilor Koehler) wouldn't mind doing that but the weak link in the whole thing is
sometimes we can't be as efficient as that.
Councilor Navetta said sometimes it takes a while to get back results too.
Councilor Navetta said it takes a while to send it and it takes a while for results.
Mayor Hauptman said he understands but they just paid the
University
of
Washington
for test results. The Mayor said he wonders what month those test results were for.
Fred Hilden said he believes the results went from November until May.
Mayor Hauptman asked for clarification of whether or not it is sent in monthly.
Councilor Koehler said he will provide the report next month.
Councilor Navetta said the postage is horrific.
Mayor Hauptman asked Councilor Navetta if the horrific postage she spoke of was for water samples.
Councilor Navetta said yes, it costs us as much for one as it does for six.
Mayor Hauptman asked if they are mailed through the US Postal Service or is it FedEx.
Fred Hilden said the samples are shipped through Florence Shipping Solutions overnight by FedEx and then the
containers and shipping containers are returned via US Postal Service Parcel Post.
Mayor Hauptman asked how much it costs to ship.
Fred Hilden said he believes on the Bills of the Session it runs about $40-$50 a month.
Mayor Hauptman concluded that the City must have been shipping them every month as opposed to every six
months.
Fred Hilden said he sees a bill pretty much every month from Florence Shipping Solutions. Fred apologized if he was not clear earlier. Fred said it is the invoice for testing that they receive that
covers a fairly substantial period of time.
George Burke spoke from the audience. George said the samples
that are taken during the day are immediately frozen. George said they are shipped in a one-day shipment "freeze pack" to the
University
of
Washington
. George said the University sometimes has a six-month delay on samples.
Mayor Hauptman questioned why the City does not use the testing lab located in
Eugene
.
George Burke said it is his understanding that the University of
Washington
are the only ones who do this type of work.
Mayor Hauptman said he knows the lab in
Eugene
tests for nitrates and phosphates etc. The Mayor said he has a well and that is where he sends his well water to be tested.
George Burke said he does not know why the City uses the
University
of
Washington
. George said he believes it is part of State protocol. George said at the time this began, the
University
of
Washington
was the place to send water samples.
- Lisa Ekelund presented a written report of the
Planning Department.
- Lisa Ekelund provided the draft minutes of the
8/26/2010
Planning Commission meeting.
- Don Hayes did not present an Emergency Services report this month.
Councilor Navetta questioned why the City's Emergency Service man doesn't show up or give a report.
Mayor Hauptman said he spoke with Don Hayes tonight about this.
Councilor Navetta said he is very hard to get a hold of.
Mayor Hauptman said he has not had that problem when trying to reach Don at home. The Mayor asked if Councilor Navetta has Don's home and cell phone number.
Councilor Navetta said she had both numbers.
Mayor Hauptman said Don would be at the October 6th "Are You Ready" class.
Mayor Hauptman said he has not been able to locate an inundation map. The
Mayor said there was a map in the office but someone took it down. The Mayor said he wonders why the City cannot get another map.
Councilor Navetta said DOGAMI hasn't made one.
Mayor Hauptman said he saw one.
Councilor Navetta said the map that the Mayor saw was contrived and it wasn't official. Councilor Navetta said DOGAMI has gone as far as Florence, deemed Dunes City unimportant, and went on down to Reedsport.
Councilor Navetta said because the population was so low in this area, DOGAMI thought it was better to continue on down the Coast.
Mayor Hauptman said there has to be a couple of thousand people located between the bridges.
Councilor Navetta said a couple thousand unimportant people.
Mayor Hauptman said this is a concern.
Councilor Navetta said when you get reports from
Florence
about this can flood or that can flood, they don't know.
Mayor Hauptman said originally they were talking about Our Lady of the Dunes being the go to place in case of
a tsunami and then he (Mayor Hauptman) heard that Our Lady of the Dunes would be inundated. The Mayor said he then heard they were thinking of using the
Fire Station, which is one of the higher points in
Dunes
City
. The Mayor questioned where
Dunes
City
comes in on this and how they should push.
Councilor Mills said there was a report that was written on the various findings. Councilor Mills said she understands that this report is still a continuing work in progress even though at the time, the report was considered final. Councilor Mills said the West Lane Emergency Group had Our Lady of the Dunes but then they realized it would be in the inundation zone so they then looked to
the two Fire Stations, the one in
Dunes
City
and the one in
Ada
. Councilor Mills said both of those stations were built at the same time and they are cinderblock meaning they will not withstand earthquake activity. Councilor Mills said because of the location of the station in
Ada
, it covers a greater population than the one on
Clear
Lake
so it has been chosen to be the go to sight. Councilor Mills said the plan is to make the station in
Ada
, earthquake ready. Councilor Mills said the Group is looking into finding grant money to accomplish this. Councilor
Mills said for
Dunes
City
's purposes, there should be a work session with the residents to discuss the fire station on
Clear Lake Road
. Councilor Mills said this is another reason to attend the meeting on October 6th.
Mayor Hauptman asked Councilor Mills if the people in the West Lane Emergency Group are people from
Florence
.
Councilor Mills said they are people from
Florence
.
Councilor Koehler said they are trained by FEMA (Federal Emergency Management Agency).
Councilor Sathe asked if anyone was told that the Ada Fire Station is almost at the lake level and there is
no way anyone will be able to get to it if there is a tsunami.
Councilor Mills said she was just saying what the report said.
Councilor Koehler said he was supposed to be at a meeting with the geologist for West Lane Emergency but he
couldn't get there. Councilor Koehler said he had sent them a topo map of the area in order for them to familiarize themselves with the topography in
the area. Councilor Koehler said they are also going to be presenting some of those findings on October 6th. Councilor
Koehler said they had a tour of Dunes City to find out where the high and low points are and where the best place to locate but in response to the
Ada, it's way out of the City's jurisdictions and
then very difficult for anybody. Councilor Koehler said one of the nice things, if he (Councilor Koehler) could interject about this "Are You
Ready" is that it doesn't necessarily mean that you have to go a far distance away from yourself to feel safe and the fundamentals of dealing with safety within your own self and body are
outlined quite effectively in this whole thing that could be valuable for anything that you encounter in life so take it as a blueprint for feeling safe and also being safe.
Councilor Mills said they do have another training session at the Florence Fire Station on September 11th at
9:30 am
. Councilor Mills said the seismologist and geologist will make a presentation but she assumes it will be more geared towards the
Florence
area. Councilor Mills said there would be other speakers and educators speaking of issues that people do not normally think of in the case of an
emergency. Councilor Mills spoke of the instance during Hurricane Katrina where people did not readily have their identification or documentation
together. Councilor Mills said during Hurricane Katrina, many documents were destroyed and it made it a nightmare for getting services, assistance, and
reimbursement for health care.
Councilor Koehler said he was wondering on the septic maintenance, we have probably an average of four per
month that are recorded by the income of the receipts and so that's a quarter of what we should have done for seven months. Councilor Koehler said in
order to keep, we have a deadline so to speak for filling up that whole thing by a certain time by ordinance and he (Councilor Koehler) was wondering because of the lack of filling up that three
quarters per month over time, are we in the ball park for actually getting that done.
Fred Hilden said we are on track for getting all of the notices out to the properties by March of 2012. Fred said part of the lull in the receipts right now is the timing. Fred said during the months of April, May,
and June, no packets were sent out because the position of the Administrative Assistant was open. Fred said he was working as the
City Recorder
and there was not adequate time to get that job done. Fred said the payments the City is seeing now are the ones trickling in from those that were sent
out during February, March, and April. Fred said there is also a timing delay. Fred said once the packet
goes out, the person has the work done and typically, the City does not get the payment for the inspection until after the company that did the work has been paid.
Councilor Howison asked if the City is getting the payment from these companies. Councilor Howison said when he had his septic inspected the Company who inspected never paid the City the required fee. Councilor
Howison asked if the City is on top of this now.
Fred Hilden said the staff is following up on this.
Councilor Koehler said we are supposed to be getting a minimum if you are sending out 17 a month at least
$850 and we haven't even gotten close to that. Councilor Koehler said he would look forward to getting that up to par or at least Selena so she feels
comfortable with that as well as what happens those follow ups, there's certain levels of interaction you have to deal with. Councilor Koehler said he
wonders if that's all crystal clear with the process.
Fred Hilden said the follow up for people in violation is a
City Recorder
responsibility and it was not done in the past. Fred said this is a procedure that he (Fred) is working on getting in place.
Mayor Hauptman said something the Council needs to understand is the Council writes ordinances but the
Council does not follow up with the procedures for executing those ordinances. The Mayor said staff is trying to get some traction with this and when
Fred was the Administrative Assistant, the City was sending packets out for a 3-4 month period regularly.
Fred Hilden said from June 2009 until March 2010, 20-22 packets went out every month. Fred said his objective for the three months where they did not send out packets this year is to send out 30 packets per month to make up that deficit. Fred said the timing in terms of seeing that income from the inspection reports is going to be staggered from when the increased packets were
initiated.
Mayor Hauptman asked if there is a written procedure for this.
Fred Hilden said there is a procedure but it needs to be updated.
Mayor Hauptman asked Fred to provide the procedure at the next meeting.
Councilor Howison said in the past 3-4 years, 10-15% of the people have not responded. Councilor Howison asked if there has been follow up.
Fred Hilden said he believes the number is closer to 30%. Fred
said now having identified all of the lake properties last year associated with the Conservation Committee's post card mailing, staff now has the database identified as people with lake front
property and that became the priority over the last year. Fred said by the time he left the administrative assistant position in March, we were bumping
up against houses that were built in the early to mid 1990's. Fred said he anticipates some sensitivity there. Fred
said he may need to speak to Councilor Koehler who had a lot to do with how the whole thing was structured in the beginning and see if they want to start looking at some of the older residences
that are considered category 1, which is one-step back from the lakefront.
Councilor Koehler said originally the whole thing was gauged on three factors, one was the year built and the
time before 1983 the DEQ doesn't have any record so that's one criteria, the older buildings, the more vulnerable, you link that in with the closer proximity to the lake and that's the other
qualifier so those are the two main ones for the start and once that's cleared then we go away from the central point called the lakeshore. Councilor
Koehler said he looks forward to speaking with Fred Hilden.
Mayor Hauptman called for a ten-minute recess at
8:30 pm
.
Mayor Hauptman reconvened the meeting at
8:48 pm
.
9. Unfinished
/ Old Business
- Atkeson Property: Status of Bridge Permits and Extension Request.
Mayor Hauptman said the bridge permit application on the Atkeson property was denied and all of
the Council has received the report from the engineer.
Councilor Howison recused himself and took a seat in the audience.
Councilor Sathe said there is no way that the Atkeson's can do this by
9/11/10
but he does not want to give a 90-day extension because this is when the salmon will be running through. Councilor Sathe said instead of disturbing the
piers that are there, he would like the piers cut off with a chainsaw so they do not disturb the soil.
Mayor Hauptman said Councilor Sathe had a good point.
Councilor Mills said State law would not allow them to work in the creek between October 1st and
February 15th.
Mayor Hauptman said they could at least get the methodology of the removal within a specific
period of time.
Councilor Sathe said it would not take much time to remove these structures. Councilor Sathe said he does not want to see this lasting until middle of next summer.
Mayor Hauptman said Councilor Mills said they could not do anything between October 1st and
February 15th.
Councilor Sathe suggested the Council give a 2-week extension.
Councilor Sathe said they should ask staff if that would be enough time to have this processed.
Fred Hilden said they need a demolition permit and a plan. Fred
said there are issues such as the concrete abutments on the vehicle bridge. Fred said it needs to be determined if those abutments are best taken out or
left in place. Fred said Councilor Sathe's idea of cutting off the piers is a good idea. Fred asked Lisa
Ekelund for her opinion on the two-week timeframe.
Lisa Ekelund said the application could be received, reviewed, and issued maybe within 30-days.
Mayor Hauptman said within 30 days they would bump into what Councilor Mills is saying in that
the State will not allow them to work on it.
Lisa Ekelund said she spoke with the State today because she (Lisa) wanted to know if the State
needed to give approval for this work. Lisa said the State has no jurisdiction over this project because it is not located within the ordinary high
water line.
Mayor Hauptman said he understood that these are located on the edge of the creek.
Lisa Ekelund said the bridges are located on the edge of the creek and not in the creek bed,
which is the State's jurisdiction. Lisa said if the bridges were removed in the manner that Councilor Sathe described, the soil of the creek bed would
not be disturbed and this would mean that the October 1st through February 15th restriction would not be a factor.
Councilor Koehler said Mr. Turner had said that this is located on private property but it
transits over State property, meaning the water and the land underneath the water in the creek. Councilor Koehler said he was, wonders, perhaps there's
an extension or an exception that could be granted from the State Department of Fish and Wildlife for working in the Salmon Bearing Class A stream to get around that October 1st to whenever.
Mayor Hauptman asked whom Lisa Ekelund was dealing with.
Lisa Ekelund said she spoke to the Department of State Lands but she did not speak with the
Department of Fish and Wildlife.
Mayor Hauptman said this is a different ballgame because of the salmon.
Councilor Mills said Lisa Ekelund answered a question for her (Councilor Mills) because for a
person to do any kind of work that disturbs the bottom, that person has to get a permit through the State and if someone is planning on working in salmonid streams they also have to get a review
from the Army Corp of Engineers and Fish and Wildlife Service. Councilor Mills said she thought there were posts all the way across because the span is
so far.
Lisa Ekelund said there is nothing in the water.
Councilor Navetta said this is one of the problems.
Councilor Mills said if the work can be done without disturbing or entering into the water then
the October 1 through February 15 does not come to play.
Councilor Sathe made the motion that as of today
(9/9/2010), the Council allow the property owner 30 days from today to get all demolition permits for the removal of the two bridges approved and all the plans to the City Inspector and to have
the two bridges removed, they are welcome to leave the piers up so they don't cause any disturbance to the soil or creek bed and allow the concrete abutments on the driving bridge to stay. Councilor Navetta seconded the motion. Councilor Sathe amended his motion to include the requirement that the
removal of the bridges shall not disturb the streambed because this is the State jurisdiction. Councilor Navetta seconded the amendment to the motion. The motion passed by unanimous vote.
- Reimbursement for nuisance abatement costs.
Councilor Sathe made the motion that the Council rescind
the motion for reimbursement for the nuisance abatement costs. Councilor Ruede seconded the motion.
Councilor Navetta said did it not cost nothing to do this work in this office. Councilor Navetta said it looks to her that it cost $3,000 and she can't imagine that it was that little in the first place.
Mayor Hauptman said unfortunately Mr. Turner and the City Attorney both feel that the City cannot
levy those fines regardless of the work that was put into it.
Councilor Navetta said it's the cost of development.
Mayor Hauptman asked Councilor Navetta if she read Mr. Turner's letter and Councilor Navetta said
she did. The Mayor asked Councilor Navetta if she read the City Attorney's letter and Councilor Navetta said yes. The
Mayor said the City could not impose these fines.
Councilor Navetta said she will say no more.
Mayor Hauptman said he thinks this is ridiculous that we cannot recoup this but it goes back to
the fact that the City needs to tighten up its ordinances.
Councilor Sathe said he would like to state that he does not like this either but it is the
advice of the City's legal counsel.
Councilor Navetta said get new counsel.
Mayor Hauptman said that is certainly an option.
Councilor Koehler said he just wondered was it a faux pas of ours just to miss out on a little
technicality or is this a general pattern of behavior that we can expect in the future.
Mayor Hauptman asked Councilor Koehler to whom he was addressing his comment.
Councilor Koehler said he was thinking that perhaps the recorder would know having looked at some
of these things. Councilor Koehler said he did not want to corner the Recorder but he (Councilor Koehler) is cornering him (Fred
Hilden).
Fred Hilden said his job is to do what the Council directs him to do and in his (Fred's) opinion
after reviewing Chapter 91, it is flawed in the fact that it does not allow the City to collect costs associating with processing a nuisance unless the person who is supposed to have abated the
nuisance did not meet the time commitments and time constraints that the City placed upon them. Fred said when you look at the history of the Atkeson
property and what has happened with it, the complaint was filed, there were issues raised, the Council began by taking action and then backed off. Fred
said the Council then took action and time was allowed to complete things. Fred said November is when the Council decided to allow them until March to
process the bridge applications and so on. Fred said based on those actions, the way Chapter 91 is written, unless the property owner does not meet
those deadlines, the City has no recourse to collect processing costs.
Mayor Hauptman said there is a reality to deal with as well.
The Mayor said the reality is that Mr. Turner is an in-house corporate attorney for Mr.
Atkeson. The Mayor said he has no doubt that if the
Council levied these fines, Mr. Atkeson will take the City to Circuit Court and the City would have to defend that action which would far exceed what we would have received in the fine.
Councilor Koehler said if he might suggest in the work session, which is sorely lacking to have
accomplished sometime this year, to add that part, something that we can work on in order to get around some of these loopholes or obstacles that doesn't seem to create our effectiveness as well.
Mayor Hauptman said they have had workshops and the Council does not seem to get very far with
them. The Mayor said the City has applied for a grant to help fund the codification. The Mayor said he would
like to see what it would cost to bring in people who really know how to write ordinances and to review what the City has. The Mayor said we are all
amateurs and when we have a work session, we never get anywhere.
The motion made by Councilor Sathe that the Council
rescind the motion for reimbursement for the nuisance abatement costs, which was seconded by Councilor Ruede passed by vote of 4 ayes and 1
abstention (Councilor Navetta).
Mayor Hauptman asked Lisa Ekelund for an update on the Laurie property complaint. The Mayor said he read in the Planning Commission draft minutes that it was discussed.
Lisa Ekelund said when a City receives a complaint regarding vegetation removal, the Planning
Commission does not hear it but rather, it goes directly to the City Council. Lisa said the complaint did go to the City Council and during the last
Planning Commission meeting, Commissioner Riechel explained the events but the Planning Commission did not take any action on it. Lisa said the Planning
Commission accepted the Council's decision.
Mayor Hauptman asked what has been done regarding this.
Fred Hilden said the Notice of Council Decision was prepared by Lisa Ekelund and sent out to Mr.
Laurie by Certified Mail.
10.
New
Business
- Discussion on Charter Review
Mayor Hauptman said he has been asking the staff to identify what Charter the City is operating
under. The Mayor said he sent the prior
City Recorder
over to
Lane
County
to find the election record of the amended 2000. The Mayor said the County allegedly told the prior
City Recorder
that
Lane
County
had no records. The Mayor said Fred has more information on this matter.
Fred Hilden said he first became aware of this when he looked at the Charter that the City had on
file in the office and compared it to the Charter that the webmaster had on the website. Fred said he noticed that the two Charters were similar but
Chapter 35 and Chapter 38 are different. Fred said there was an amendment in the year 2000 that appeared to have been done and an amendment in the year
2007 that dealt with the moratorium. Fred said he located the data and then requested research assistance from Lisa
Ekelund. Fred said if you go to
Lane
County
's website at "www.lanecounty.org/elections," there are several places where you can find good election history. Fred said they found a
spreadsheet on that site today that has every single election result that has been handled in
Lane
County
clear back to approximately 1970. Fred said all of the data that Lisa gathered was pulled from this website. Fred
asked Lisa to present her timeline.
Lisa Ekelund said she started her research at the beginning.
Lisa said on
June 11, 1963
the City made a proclamation to incorporate into The City of Dunes.
Lisa
said six months later in December, the City created Ordinance No. 1 which was an Ordinance titled An Ordinance To Create the Powers of the City as Defined
Herewith. Lisa said this basically looked like a Charter. Lisa said it was not called a Charter but it
had all of the makings of a Charter. Lisa added that she did not find anything indicating that this was created from the result of an election. Lisa said a month later in January of 1964, the City adopted Ordinance No. 2, which was titled An Ordinance Creating the Government of
Dunes
City
as Defined Herewith. Lisa said this Ordinance created the Government of the City. Lisa said these two Ordinances were then repealed by Ordinance No. 92 in 1985. Lisa said Ordinance No. 92
basically only said that Ordinance No. 1 and 2 were repealed with no explanation. Lisa said the first mention of an actual Charter was in 1972. Lisa said there was a Charter in the file dated 1972 but it was not signed and there is no record of a citywide vote. Lisa
said it looks like the City prepared for this but it did not happen until 1974. Lisa said in 1974 there was Measure No. 51 titled Charter for a Mayor/Council Government which passed by vote of 208 yes and 166 no. Lisa said in 1980 there was
another Measure numbered 51 again titled A Measure to Amend the City Charter and this passed by a vote of 405 yes to 103 no.
Lisa said this is when "The City of Dunes" officially turned into "
Dunes
City
." Lisa said she does not know if this name change was intentional or a typo. Lisa said in 1986 the
City Council approved Ordinance No. 103 titled An Ordinance Prescribing an Initiative and Referendum Procedures providing a penalty and repealing Ordinance
No. 36.
Lisa
said Ordinance No. 36 was titled Providing for the Manner of Exercising the Initiative and Referendum Powers Reserved to the Legal Voters of Dunes City, Lane
County, Oregon, By Sections 1 and 1a of Article IV of the Constitution of Oregon; To Provide the Manner Whereby Said Legal Voters May Enact and Amend Their Municipal Charter Under the Powers
Reserved to Them By Section 2 of Article XI of the Constitution of Oregon, and Declaring an Emergency. Lisa said at this time the City was working
under the 1974 Charter with the 1980 amendment.
Councilor Koehler said he was just wondering, to make this simple, Charter amendments are only
done by the vote of the people, is that correct, has that always been Oregon Law?
Lisa said yes this is her understanding. Lisa said
she did not have enough time on this day to research Oregon Law and find out whether or not this has always been the case.
Mayor Hauptman said they were told this by the City Attorney, David Allen.
Councilor Koehler said so in order to look at this, you only have to look at the voted on
measures by the populous.
Lisa Ekelund said yes. Lisa explained that she began
with Ordinance No. 1 and 2, because they appear to be the first attempts at a Charter.
Councilor Koehler said this was good.
Lisa Ekelund said in May of 2000, there was Measure 20-24 titled Require the Electors Vote on Decisions Regarding Participation and Taxing Districts. Lisa said the title of this
measure did not mention anything about the Charter but she did review the actual election packet and on the election form, it did say they were amending the Charter.
Lisa said this passed by a vote of 392 yes to a 93 no. Lisa the 2007 election was a difficult one to research.
Lisa said Measure 20-128 titled Voter Approval for City Moratorium on Construction of Land Development. Lisa
said just that alone, it is unclear if they were changing the Land Use Ordinances or if they were changing the Charter. Lisa said she dug around the
office and the best information she could find was a newspaper article that was published saying that the City will have an election and it is to change the Charter for this reason. Lisa said she could not find the actual election packet in the office but she is sure it is probably at the Lane County Elections Office. Lisa said she is assuming that the newspaper article is accurate. Lisa said there was a vote and is passed by 350
yes to 258 no.
Mayor Hauptman said in effect, the Charter that the City is operating under is the one that was
last amended in 2007.
Lisa said the City has the Charter of 1974 and it was amended three times, in 1980, in 2000, and
in 2007. Lisa said the Charter the City is working under is the Charter of 1974 as amended.
Councilor Koehler said he just wanted to affirm that if we're working from the 1974 Charter and
there's votes in 1980, 2000, and 2007 those are the only amendments to the Charter that have to be confirmed and he says confirmed because we don't actually know aside from newspaper articles that
there's record in the County that this was a Charter change, 2007 was a Charter change.
Lisa said she found the results on the
Lane
County
website and these measures that passed by the vote of the people were measures that amended the Charter. Lisa said the only measure she is not 100%
certain of is the one in 2007 because the only information she could find that indicated a Charter change was the newspaper article. Lisa said she could
not locate the actual election packet.
Fred Hilden said the information from 2007 has to be researched by the
County
Staff
. Fred said there was no record here at City Hall. Fred said the Charter that was included in the Council's
packet tonight is a little confusing because in the first paragraph it says it's the Charter of 1974 and then in the last paragraph of the Charter is says this is considered the Charter of 1980
and then in the body of the Charter you find the two amendments made in 2000 and in 2007. Fred said it would appear that the Charter in the Councilors'
packets tonight is the most current edition.
Lisa Ekelund said she also found the cover letters that were sent to
Lane
County
for the 1980 and 2000 amendments. Lisa said prior to the election, the City requested that
Lane
County
review the changes. Lisa said the letters indicated that the Charter was attached however, a copy of the Charter that was sent was not attached in the
City's records.
Mayor Hauptman asked if
Lane
County
would have a copy.
Lisa Ekelund said it would make sense that they would.
Councilor Koehler said he thinks the Secretary of State is where you go for that. Councilor Koehler said there is one thing that he has to deal with here because he's biased for the website and accuracy is that these things have to be
given to him right from the Recorders computer and it's really important because it follows through with the things that would have been said despairingly regarding Dunes City, we've made amazing
progress in the last five years to get things up to date and he (Councilor Koehler) worked in the beginning day and night trying to get it that way just so that the public has transparency view of
what we do here and currently we're getting backlogged in some of the minutes and other things and he sure wouldn't mind getting this information right after you deliver it to Council so he could
put it on the web to say that this is considered accurate.
Mayor Hauptman said this is why they are researching the Charter, to find out exactly which
version of the Charter the City is operating under. The Mayor said this is part of the problem, should staff send you (Councilor Koehler) bad
information or information that we are not sure of, or do we spend the time to research it, which is what Fred started and Lisa finished up with it. They
Mayor said he understands that there are still questions.
Lisa Ekelund said there are still some questions that need to be answered.
The Mayor said it all starts with the Charter. The
Mayor said the City is incorporated, it is chartered, and then the City begins to write its ordinances. The Mayor said the Council needs to understand
and make sure that it is operating under the correct Charter and then the Council can go from there to begin dealing with other Ordinances that may need amendments or adjustments. The Mayor said he and Fred are going to pursue the League of Oregon Cities about some of the ordinances they have questions on.
The Mayor said these findings will be brought to the Council's attention and then the Council can work on those ordinances during a special session.
Councilor Howison said his understanding of this is that there is the Charter of 1974 and it
continues to be the one in effect with three additional amendments despite confusion over 2007. Councilor Howison said most of the people present should
remember this and they should remember what the intent was. Councilor Howison said he knows when it passed it meant that the City had to have a vote of
the people before it could have a moratorium. Councilor Howison said it seems to him that there is only one Charter that the City has and it has also
been amended a few times. Councilor Howison said this does not seem too complicated.
Mayor Hauptman said we have three amendments that we know of that are in the Charter but we still
have a question on the last amendment. The Mayor said they could still move forward because he does not see the likelihood of calling a moratorium but
at least they now know what Charter the City is operating under, it can be emailed the Councilor Koehler with the provision that measure no. 20-128 in 2007 is being confirmed.
11. Unscheduled Items Not Listed on the Agenda
- Re-vegetation of
Ocean Blvd.
Councilor Howison said there is a question if some of the vegetation had been removed on
Ocean Blvd.
and he was asked to bring this topic up tonight.
Fred Hilden stated that he has had several email correspondences with Dale
Middlestadt. Fred gave a brief history of the resolution that was passed on
11/13/08
by City Council that allowed parallel parking for more than the normal two-hour period of time along
Ocean Blvd.
Fred said David Bellemore who was on the Conservation Committee at the time took the lead and replanted vegetation along with the assistance from some
volunteers. Fred said David babied it through the tender months to make sure that it grew and much to his (Fred's) surprise, the vegetation began to
disappear. Fred said he's had conversations with Dale Middlestadt and what he (Fred) has been trying to do, short of having David Bellemore filing a
complaint, is to have a sit-down with Dale Middlestadt, the Mayor, and David Bellemore but unfortunately in the last 6 weeks, Dale has only been in town once. Fred
said Dale is coming to town next week he (Fred) is hoping to put something together on the weekend.
Mayor Hauptman said there has not been an official complaint filed. The
Mayor said they are trying to use a gentle method on this but if Mr. Middlestadt does not get it together very soon, he (The Mayor) thinks a complaint needs to be filed so the Council can move
forward.
Councilor Sathe said he believes that if Mr. Middlestadt comes to town, he will take care of the final issues
because Mr. Middlestadt was quick to remove the wood after the
Road Commission
gave the recommendation. Councilor Sathe said he thinks Mr. Middlestadt wants to work with the City.
Mayor Hauptman said the removal of the vegetation was an intentional act.
Councilor Navetta said as she remembers it, three people with really bad backs and a small child planted that
area.
Mayor Hauptman said this is correct and actually, the small child was Councilor Navetta's grandchild.
Councilor Howison said some kind of re-vegetation plan is necessary. Councilor Howison said they should go
ahead and require a re-vegetation plan and if he does not comply, it could be considered a nuisance. Councilor Howison said David Bellemore was ready to
file a formal complaint but it was requested that he hold off. Councilor Howison said he thinks this item should be place on next month's Agenda.
Gerald J. Wasserburg ~
84606 East Lake Dr.
~
Dunes
City
Mr. Wasserburg thanked the Council and the Mayor for allowing him to speak.
Mr. Wasserburg thanked the staff for a job well done.
Mr. Wasserburg said he was asked to Chair the CCI Sub-Committee on Stormwater Management and attempt to draft
a code. Mr. Wasserburg said the Committee has not received any input from the City. Mr. Wasserburg said the principle matter is the concern with the
codes and the LUBA appeals and it is the responsibility of the people who charge the Sub-Committee in acknowledging the receipts of the reports they submit and advise of further progress. Mr. Wasserburg said this is a good business like way of doing things. Mr. Wasserburg said he also believes that a
request was made for a general CCI meeting to review the progress but this has not happened. Mr. Wasserburg said he would like to suggest if it should
be deferred, he would be glad to have it deferred. Mr. Wasserburg said the Sub-Committee would appreciate they get back to a more businesslike way of
doing business. Mr. Wasserburg said about the webmaster, we have had enormous difficulties in getting any of our materials put on the web and he most
seriously objects. Mr. Wasserburg said we do not even get a response from the webmaster when we have asked for one when we have requested something to
be placed on the web. Mr. Wasserburg thanked the Council again for allowing him to speak.
Councilor Koehler said he would like to respond and Mr. Wasserburg said no.
Councilor Koehler said he would respond to the question without Mr. Wasserburg's presence. Councilor Koehler said the web had been posting the
reports, you have your own page called the stormwater page, he (Councilor Koehler) does not deal directly with Committee members he deals through his Recorder for all information.
Mr. Wasserburg said the Recorder transmitted these things to you (Councilor Koehler) and this is not the way
that I (Mr. Wasserburg) am used to doing business.
Councilor Koehler said but if you look at the stormwater page you'll find that information on two
installments that were given by the Stormwater Committee if there's a better way of doing something Mr. Recorder tell me (Councilor Koehler) something.
Mr. Wasserburg said at first when a request goes in it should be acknowledged and if there is a reason for a
delay, the person submitting the request should be informed of the delay.
Councilor Koehler told Mr. Wasserburg he should ask the Recorder.
Mr. Wasserburg said the Recorder has relayed the information to him and it was very difficult to get the
response from the webmaster.
Councilor Koehler began to respond and the Mayor said this topic is finished.
12. Adjournment
Councilor Ruede
made the motion to adjourn the meeting and Councilor Sathe seconded
the motion.
Councilor Navetta said several months ago, the Council was promised that the
Mayor would run the gamut down the row and ask if anyone had anything to say and we haven't done that for several months and she thinks it was a good practice.
Councilor Howison said they still have to vote on the adjournment. Councilor Howison said it is part of the discussion on whether or not they want to adjourn.
Mayor Hauptman invited Councilor Navetta to have discussion.
Councilor Navetta said she was having a discussion as to whether we were going
to vote on that and in what manner, whether to adjourn. Councilor Navetta said she asked for the one thing that we had come up with at a work session
several months ago where every Councilor would be allowed to say anything he wanted at the end of the meeting and that is why she didn't want to adjourn.
Councilor Howison suggested they begin the vote starting with Councilor Mills.
Councilor Mills said she thinks the point Councilor Navetta was trying to make
is that we should vote against adjournment, go do this discussion and then consider a new motion for adjournment.
The vote made by Councilor Ruede and seconded by Councilor Sathe to adjourn the meeting failed by a vote of 2 ayes
and 4 nays (Councilor Koehler, Councilor Mills, Councilor Navetta, and Councilor
Sathe).
Mayor Hauptman asked what the Council would like to do.
Councilor Navetta said she would just like to talk with one sentence about the
"Are Your Ready" program and encourage your friends your neighbors to sign up for it. Councilor Navetta said it's on October 6th at
6 pm
sharp and it will be a wonderful program and help everyone in the community.
Councilor Sathe said he has nothing further.
Councilor Koehler said in light of all of the discussion about the web he would
like, not allow any slippage back into the past where we didn't have information present, maybe, and Fred and he are going to be talking about filing systems and how best to keep track of things
so that we're not looking all over Hell's kitchen for various files, that will be coming up later on but the issue is to make all of the documents that we, or most of them that we get in our
packets available on the web and so he (Councilor Koehler) looks forward to doing and getting that updated at least 'til November and then we'll work
from there.
Mayor Hauptman said he really does not have anything other than the fact that
he would like to go home.
Councilor Howison said he would like to commend his two Conservation Committee
members, Lee Riechel and Judy Johnson who did a lot of work helping out with our last site review report. Councilor Howison said there is a vacant
position on the Conservation Committee and he would like to encourage people to apply.
Councilor Ruede said she has nothing further.
Councilor Mills said she had nothing further.
There being no further business to come before the Council, Councilor Howison made the motion to adjourn. Councilor Navetta seconded the motion. The motion passed by unanimous vote.
The meeting of the Dunes City Council adjourned at
9:50 pm
.
The proceedings of the Dunes City Council meeting were recorded on tape, and are on file at
Dunes
City Hall
. Upon approval by the City Council, these minutes will be available at
Dunes
City Hall
and online at www.dunescity.com
APPROVED BY THE DUNES
CITY COUNCIL
ON THE 14th DAY OF OCTOBER, 2010.
[ Signed copy available at City Hall ]
Eric Hauptman, Mayor
ATTEST:
[ Signed copy available at City Hall ]
Fred Hilden
,
City Recorder
======================= Committee Reports =======================