1. Call to order and roll call

Mayor Eric Hauptman called the meeting of the Dunes City Council to order at 6:58 p.m.

2. Roll call

Roll Call was taken by Fred Hilden, City Recorder.

Present: Mayor Eric Hauptman, Council President Peter Howison, Councilor Richard Koehler, Councilor Jamie Mills, Councilor Susie Navetta, Councilor Rebecca Ruede, and Councilor Troy Sathe.

Also Present: Fred Hilden, City Recorder, Lisa Ekelund and 2 individuals.

3. Pledge of Allegiance

All who were present stood for the Pledge of Allegiance.

4. Approval of the agenda

Councilor Ruede made the motion to approve the agenda. Councilor Sathe seconded the motion. The motion passed by unanimous vote.

5. Consent agenda

· City Council meeting minutes from 05/13/2010 (revised)

· Bills of the session through 06/04/2010

· Receipts of the session through 06/04/2010

Councilor Howison made the motion to approve the consent agenda with the revised addition to the minutes. Councilor Sathe seconded the motion. The motion passed by unanimous vote.

6. Announcements / Correspondence

Mayor Hauptman announced the following:

· May & June Artists of the Month are Ralph Farnsworth (Ferndale, CA Collection in the foyer & on the back wall) and Curt Peters, Digital Dunes Photography (Photos behind dais & on the sidewall).

· Volunteers are still needed for the Revenue Committee.

· June Birthdays: (Council President Peter Howison ~ June 21).

· Maria McConnell has tendered her resignation.

· Oregon Department of Forestry is holding a workshop on SB360 on Monday, June 14^{th at 6:00 pm at the Florence Events Center.}

· Lane County Sheriff’s Deputy Kerry Boggs has been called back to duty in Bosnia.

· Mayor's request to reschedule the work session to July 12 (The Council approved the

request.)

7. Citizen Input

There was no citizen input.

8. Mayor's report

Mayor Hauptman made the statement that in the past it was confusing as to which roads were owned and which roads were not owned by the City. The Mayor said regarding Kiechle Arm Road, in 2004 Robert Petersdorf was Chair of the Road Commission and paved Kiechle Arm Road for the sum of $400,000. The Mayor said Lane County never approved the dedication of Kiechle Arm Road and the City never took ownership. The Mayor said there were a couple of easements and Alan Montgomery deeded a part but the deed was notarized by a notary from Virginia. The Mayor said there were no bids, and no specs in the file for the paving project. The Mayor said the Council is concerned with how the City spends money and he (The Mayor) finds this infuriating. The Mayor directed Councilor Sathe to have the Road Commission research this to come to a solution.

Councilor Mills said as a notary, if the person were on vacation in Virginia and had the document notarized in the State of Virginia, the notarization would be valid.

Councilor Howison said after this job was done there were questions about this being a private road.

9. Committee / Commission reports

· A written report of the Communication and Education Committee was received from Councilor Navetta.

· A written report of the Conservation Committee was received from Councilor Howison.

· A written report of the Parks and Recreation Commission was received from Councilor Ruede.

· Three written reports of the Road Commission were received from Councilor Sathe.

· The draft minutes of the 05/17/10 Road Commission meeting was received by Road Secretary, Maria McConnell.

· A written report of the Water Quality Committee was received from Councilor Koehler.

· The draft minutes of the 05/19/10 Water Quality Committee meeting was received from Councilor Koehler.

· A position paper was received from the Water Quality Committee.

· A written report of the Planning Department was received from Lisa Ekelund.

· A verbal report was received from City Recorder, Fred Hilden.

10. Unfinished / Old Business

· Atkeson Property: Status of pavers, reimbursement for nuisance abatement costs, and status of bridge permits.

Councilor Howison recused himself at 8:00 p.m., left the dais and took a seat in the audience.

Councilor Sathe asked for the status of the bridges. Both Lisa Ekelund and Fred Hilden responded stating that the application is not yet complete.

Councilor Navetta stated that she does not believe the bridges are made of adequate wood, as it has not been graded thus making it not acceptable for building in Dunes City.

Mayor Hauptman said the Building Official would address Councilor Navetta's concerns.

Councilor Sathe said it would be terrible for the property owners if they did not have access to their property.

Regarding the nuisance abatement costs, Councilor Mills said she would appreciate a recap of what happened before.

Councilor Navetta made the motion that they table the nuisance abatement of the Atkeson property to the July regular session council meeting. Councilor Sathe seconded the motion. The motion passed by unanimous vote.

Councilor Howison returned to his seat on the dais at 8:23 p.m.

· Public Comment on Business License Ordinance

Mayor Hauptman opened the agenda item for public comment at 8:22 p.m.

Councilor Mills read a letter received from Honeyman Landscaping into the record.

City Recorder, Fred Hilden read a letter received from David W. Jackson into the record.

Mayor Hauptman asked if there was any further public comment and no one responded. The Mayor closed the public comment period at 8:26 pm

· Business License Ordinance (First Reading)

Councilor Sathe made the motion to have the Mayor read Ordinance No. 206 by title only. Councilor Howison seconded the motion. The motion passed by unanimous vote.

Councilor Sathe made the motion to accept the wording of Ordinance No. 206 as presented and set the time for the second reading for July 8, 2010. Councilor Howison seconded the motion.

Councilor Howison withdrew his second and Councilor Sathe withdrew his motion.

Councilor Sathe made the motion to accept the wording of Ordinance No. 206 as presented or with revisions and set the time for the second reading for July 8, 2010. Councilor Howison seconded the motion.

The Council engaged in discussion on the advantages and/or disadvantages of the City having a Business License Ordinance and discussed changes.

The following are suggested amendments:

1. Strike "E" (garage sales) by Councilor Howison.

2. Section 120.55 paragraph "C" change 15 days to 30 days by Councilor Ruede.

3. Lower $85 fee by Councilor Ruede.

4. 120.55 C if after 30 days such… by Councilor Howison

Councilor Koehler made the motion to retain the $85 fee. Councilor Navetta seconded the motion. The motion passed by vote of 4 ayes and 2 nays (Councilor Ruede and Councilor Mills).

Councilor Koehler made the motion that they maintain the language of the 15 days as it is stated and no changes be made. Councilor Navetta seconded the motion. The motion passed by vote of 4 ayes and 2 nays (Councilor Ruede and Councilor Mills).

Councilor Sathe made the motion that they remove garage sales in 120.10 Section E. Councilor Navetta seconded the motion. The motion passed unanimous vote.

5. 120.55 C the last line it says the license is not renewed add comma, it is subject to 120.60 by Councilor Howison.

6. Original license fee $85 and renewal is $25 by Councilor Ruede.

7. 120.60 section C refers to application fee triple the usual fee, change to double the fee on page 8 and on page 10 by Councilor Ruede.

Mayor Hauptman called for a recess at 9:10 p.m. and Council reconvened at 9:20 p.m.

Councilor Koehler made the motion that they maintain the renewal fee at $85. Councilor Sathe seconded the motion. The motion passed vote of 4 ayes and 2 nays (Councilor Ruede and Councilor Mills).

Councilor Howison made the motion to change triple to double on page 8, 120.60 C and on page 10, 120.90. Councilor Navetta seconded the motion. The motion passed by unanimous vote.

Councilor Koehler made motion to send the Ordinance as amended to the City Attorney for approval. Councilor Mills seconded the motion. The motion passed by unanimous vote.

Councilor Sathe made the motion to have the first reading of Ordinance No. 206 as amended. Councilor Howison seconded the motion. The motion passed by vote of 4 ayes and 2 nays (Councilor Ruede and Councilor Mills). A roll call vote was requested by the City Recorder and was as follows:

Councilor Navetta aye

Councilor Sathe aye

Councilor Koehler aye

Councilor Howison aye

Councilor Ruede nay

Councilor Mills nay

Mayor Hauptman said the second reading of Ordinance No. 206 would be on July 8, 2010.

· Woahink Lake Outlet Control Structure (Weir).

The Council had discussion on the status of the Woahink Lake Outlet Control Structure.

11. New Business

· Site Review Committee Appointment (Milton Farrand 5474 Little Woahink Drive)

Councilor Navetta made the motion to appoint Milton Farrand to the Site Review Committee. Councilor Mills seconded the motion. The motion passed by unanimous vote.

· Motion to initiate a vacation proceeding for the Samuel Haig Jameson Gateway Road

Councilor Sathe made the motion that the Dunes City Council initiate a vacation proceeding for the Samuel Haig Jameson Gateway Road, which was established by order of the Lane County Court dated January 8, 1940 and the City Council further moves to set a hearing for a determination on the proposed vacation for the next regular City Council meeting on July 8, 2010. Councilor Navetta seconded the motion.

Mayor Hauptman explained the purpose of vacating the Gateway Road.

The motion made by Councilor Sathe and seconded by Councilor Navetta regarding the vacation of the Samuel Haig Jameson Gateway Road passed by unanimous vote.

12. Public Hearing

· Budget Hearing for 2010-2011 Budget

Mayor Hauptman opened the agenda item for public comment at 9:46 p.m. and after having no response for comment, the Mayor closed the public comment period at 9:47 p.m.

Councilor Navetta asked about the allocation of the Lane County Motel Tax listed on page 16 of 17, line item #4 of the budget.

Fred Hilden said there is no specific allocation; it becomes part of the total resources into the fund.

Councilor Navetta asked how the money is spent.

Fred Hilden said it is spent as indicated.

Councilor Mills read the various expenditures as spread out on line items 14 through 30.

· Resolution Series 2010, NO. 1, Adopting 2010-2011 Budget

Councilor Ruede made the motion that they approve and adopt the budget as presented. Councilor Sathe seconded the motion. The motion passed by unanimous vote.

13. Adjournment

There being no further business to come before the City Council, Councilor Howison made the motion to adjourn the meeting and Councilor Sathe seconded. The motion passed by unanimous vote.

The meeting of the Dunes City Council adjourned at 9:58 p.m.

The proceedings of the Dunes City Council meeting were recorded on tape, and are on file at Dunes City Hall. Upon approval by the City Council, these minutes will be available at Dunes City Hall and online at www.dunescity.com

APPROVED BY THE DUNES CITY COUNCIL ON THE 8TH DAY OF JULY, 2010.

[ Signed copy available at City Hall ]

Eric Hauptman, Mayor

ATTEST:

[ Signed copy available at City Hall ]

Fred Hilden, City Recorder

 

======================== Committee / Commission Reports ========================

 

The Conservation Committee had no formal meeting last month.  We did have a site review where a tree had fallen in the shoreland zone and the owner asked for appropriate procedures for removal.  The Committee also completed a postcard follow up to the original one to shoreland property owners which should be mailed out by the end of the month.

Peter Howison

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The Parks and Recreation Commission met on May 18th. The minutes of the meeting have not been transcribed yet and will be included for publication next month.

The commission discussed the new sign and how good it looks. The colors are vibrant and the focus is clearly on the namesake of our City…… The Dunes. Many thanks to Bill Roberts Signs for their hard work.

There was discussion on the lighting of the sign. It was a consensus of opinion of those present that this topic would be tabled for later due to the cost. The Commission does not think it is cost effective at this time to expend the $1,500 necessary to install a pole and meter to light the sign.

Our next meeting is scheduled for Wednesday June 16, 2010.

Respectfully submitted` Rebecca Ruede, Commission Chair June 1, 2010

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May 17, 2010 ~ Prepared by Troy Sathe, Road Chairman

The Road Commission met on its regularly scheduled meeting date of May 17, 2010 at 6:30 P.M.

After the pledge of allegiance, the Road Commission swore in new Road Commissioner, Duke Wells. The appointment of Mr. Wells completes the membership requirements of the Road Commission.

The Road Commission reviewed two driveway permits for residents, John & Beatrice Angeli, 5353 Pluto's Promenade and Kenneth and Charmaine Pesnell on Meadow Lake Drive. An on-site inspection of each driveway permit was set up with the Road Commission.

Mr. & Mrs. Skeele were invited to attend the Road Commission meeting in order for them to provide documentation as to the ownership of lot #700 (the playground lot) which they insist is not owned by the City. They did not appear at the meeting.

Commissioner Curran made a presentation and reviewed a Resolution from 1973 which listed several streets within Dunes City Limits that were owned by the City. A review of the streets in question and discussion by the Road Commission took place.

Commissioner Smith reviewed his search efforts to locate a suitable trailer for use by the Road Commission. He stated he is still looking.

Commissioner Leach presented a report completed by he and Commissioner Owen that they were instructed to complete by the City Council regarding the properties located on Woodland Lane and Clear Lake Road and the use of Francis Bay Lane, a City owned easement, to connect water to individual properties. They concluded that a sign should be posted that reads "No Digging, electrical utilities" in order to give the city protection for liability should anyone choose to locate additional lines in this easement. The report and map of the properties involved are attached to this report.

The Road Commission recommended that the end of Foothill Blvd. be surveyed to insure that the fence located there is on property within the Dunes City Limits. The Commission also approved the removal of the fence and gate if it is proven to be located on City property and the presence of the Lane County sheriff at the time of removal. Mr. & Mrs. Thomas Skeele will be billed for the removal of the fence and any other costs involved with the exception of the survey costs. If the survey finds that the fence is located on Lane County property, the Road Commission recommends to the City Council that they request assistance from the County to have the fence/gate removed. The City would have to consider litigation to acquire access to Lot #700 (playground lot).

The Road Commission concluded from a record search, that So. Pioneer Road is not a City street and it was, therefore, removed from the list of road improvements to be completed this summer. The money that was budgeted for So. Pioneer Road will now be spent on several other roads that are in need of repair and resurfacing (slurry seals).

The Road Commission members conducted several brush cutting parties this month and felt they were a great success.

Troy Sathe Road Commission Chairman

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May 25, 2010 ~ Prepared by Troy Sathe, Road Chairperson

On May 25, 2010, at 5:00 pm, the Road Commission members met to conduct an on-site inspection of Green Gate Road in order to make their recommendations to the City Council for the approval of the Woahink Ridge development. Also present at the site review was David Bellemore, Chairman of the Planning Commission and City Recorder, Fred Hilden. The inspection was conducted to review the condition of the road's surface and drainage capabilities.

The Road Commission agreed that Green Gate Road met the required specifications and the builder had fulfilled his responsibility to connect the road and utilities to the next developed property. The Road Commission recommended that the culverts be cleaned at the bottom and upper corners of the property and be filled with 20 inches of rock and round river rock to catch silt. It is also recommended that rip rap be installed where the erosion is occurring across from Lot #6 at the end of the berm.

The Road Commission concluded the road is in suitable condition to proceed with the development of this project.

Troy Sathe, Road Commission Chairman

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Water Quality Committee Report to Council

June 10, 2010

The Water Quality Committee met on the 19th of last month with a quorum present.

Local issues in Maple Cr were reviewed and special testing was set as a goal for November

Water testers are completing data for Siltcoos Lake and will discuss that with us next month. Posting understandable graphs with text for the website was a discussed goal to be accomplished.

Water testers are preparing an overview of the past year’s work to present to the committee, then to council.

The April study session (4-7-10) with the water master went well. Minutes for that meeting will be posted. A DVD of this session is available through committee member, Farnsworth. The committee report was consistent with what was presented during that meeting.

The committee reviewed the statement and suggestions (final attached) for the DEQ – DHS meeting coming up in three days.

Review of Woahink Lake protection at Myrtlewood continued with discussions about the barrier design, riparian area and ODOT right of way.

A historic plaque was suggested at the scenic spot on 101 to describe Woahink Lake as a drinking water source overseen by Dunes City’s Water Quality Committee.

planning department report

Report Date: June 3, 2010

Staff: Lisa Ekelund

_________________________________________________________________________

In the Month of May, Dunes City issued 9 permits. Although this is a decrease from last month, it is a 200% increase from May of last year. The average monthly permit issuance for the year is 12.8%.

The May meeting of the Planning Commission was cancelled and the next scheduled meeting will be held on June 24, 2010. At this meeting, the Planning Commission will consider the final plat for the Woahink Ridge development and compile a recommendation that will be sent to the City Council.

The Planning Department has received an application for a variance for property located at 5666 Peninsula Road, to construct a multi-story addition that will encompass additional garage and storage/work/living space, which will encroach into the property line setback. As required by our current code, a pre-application conference will be scheduled.

Regarding the gazebo placed on property owned by Mr. Greg Atkeson, as directed by the City Council during their last meeting, a demolition permit was issued. The permit is posted on the property and it is understood that the process of demolition began on June 2, 2010. Additionally, the Planning Department received notification from Jevra Brown, Wetland Specialist with the Department of State Lands on June 3, 2010 that a delineation approval is soon to arrive.

The Stormwater Workgroup has continued their meetings and continues to update the webmaster so that their progress is posted on the Dunes City website.

Total Monthly Permit Issuance