January 28, 2009
83501 Jensen Lane
Complaint of vegetation removal in Shoreland .Area.
Present:
David Bellemare, Fred Hilden, David Dumas, Cynthia Chandler, Lisa Ekeland,
Planning
Secretary
Dunes
City
.
Observations of Shoreland Area:
15 stumps in front of house area
and all other trees were limbed upwards to 20'.
Virtually
no plant growth within the shoreland area in front of the house. Evidence of
vegetation being cut to the ground level.
Debris piles of huckleberry,
rhododendron, salal and ivy on the hillside.
Approximate 15' high, 75 degree
cut in bank below the existing deck toward the lake, with definite potential
erosion problems evident, which could impact the safety of the deck stability.
Two open burn areas within 10' of
the lake, below high water mark
One fire pit within 15' of lake.
Flotsum line - seems to identify high water mark
approximately 15' from
Siltcoos
Lake
edge.
Large limb in lake water next to dock.
Obvious mowing of grass within the shoreland and high water area.
Vegetation debris piles in the high water and shoreland areas and treated wood noted lying in high water area.
Concerns:
Question as to where shoreland 50' setback
is located, perhaps includes the cutback up to the deck.
Permits for vegetation removal were not evident, thus no site map.
Clearly more than 25% of trees
and native vegetation removed in Shoreland area.
Research on the
Lane
County
maps
site, shows that the whole area that has been cleared and probably up to the
deck of the house, is in the overlay flood zone.
Recommendations:
Educate resident as to optimal
care of our shoreland, flood zone and high water areas.
Education
on vegetation removal, tree limbing and replanting suggestions. Design a
re-vegetation plan i.e. plant 6-10 trees and allow a11 vegetation to re-grow up
to 3 ft: high. Perhaps supplement
with ferns, salal, etc. (There is a free native plant give away in February.)
Education on no mowing, no burn piles and no fire pits m
the shoreland areas and designate a
limited path; for access to the lake.
An application & permit
should be obtained for the vegetation removal, to include site mapping, and any
other permits or variances deemed necessary by
Dunes
City
planning.
Per old or new survey, the
Shoreland 50' setback, flood zone overlay and high water line should be
identified.
Potential need for silt fence or
engineered retaining wall to protect shoreland setback from erosion and protect
the house from flood and erosion impacts.
Respectfully,
Cynthia Chandler for Peter Howison
Conservation Committee
DUNES CITY COUNCIL PLANNING
DEPARTMENT STAFF REPORT February 2009
[back]
The
last planning commission meeting was held on
January
22, 2009
where Marilyn Miller and Dennis Smith (the most recently
elected commissioners) were sworn in. Commissioner David Bellemore was elected
as Chairman and Commissioner Ken Platt was elected as Vice-Chairman.
The
topics covered were the approval of the December minutes which were unanimously
accepted as submitted.
The
commission discussed the vegetation inventory violation on the Friend property.
The City Recorder stated the office received a telephone call from Mrs. Friend
who stated she will be putting the inventory in the mail that day. Incidentally,
the planning secretary received a message from Mrs. Friend on
01/27/09
regarding a letter she will be sending.
The planning secretary returned her call and is waiting for a response.
The
commission discussed the placement of a dock that is not in compliance with
Dunes City Codes. The commission voted to notify the owner of the dock of their
requirements to either apply for a conditional use permit or have the dock
removed within 90 days.
The
commission discussed the Atkeson property violations where they unanimously
voted to accept the planning secretary's staff report as written.
In the month of January as of
01/27/09
,
Dunes
City
issued 2
electrical permits, and 1 building permit for the installation of a pellet
stove.
Police
Report January 2009
1/21/09
- Dog Complaint by Sabry Mason,
5196
Russell Drive
(997-6872), against the Mr. and Mrs.
Sherman,
5236 Russell Drive
(997-8130). In a letter Dr. Mason states the dog came on his property and
viscously attacked him. He used a broom stick to defend himself, when it broke
he used pepper spray and then retreated into his home. I called Mrs. Sherman and
she assured me that her dog has not been off of the property. She said her dog
is licensed and fenced. Her dog is also on a collar and is wand controlled. She
reminded me there was a similar complaint last February and that she had been
careful not to let the dog from her sight. I called Dr. Mason, he said he had
not seen the dog since he sent the letter and he thought my call to Mrs. Sherman
would do take care of the matter.
[back]
Parks
and Recreation
Commission
Report
for
February
12, 2009
Rebecca Ruede, Chairperson
[back]
The
minutes of the previous meeting dated
January 13, 2009
were approved and filed with
the city recorder.
We have
$4,000.00 left in this fiscal years RURAL TOURISM MARKETING PROGRAM (RTMP).
These funds are funneled from
Lane
County
to promote tourism in rural
areas.
We plan to
participate with the April 4th clean up scheduled for City Hall.
We looked
at photos of our existing parks,
BYRD
PARK
, PETERSDORF PARK AND THE
OVERLOOK PARK and discussed needed repairs.
We
discussed the need for a central gathering area for community.
Targeted areas discussed were
1.
City hall
2.
The overlook
3.
Lane
County
s dock area
Discussion included looking at how much area could be
reclaimed by brush removal in the Citys parking lot and approaching adjacent
land owners regarding their interest in giving input to the Citys long range
planning.
The
Commission will hold 4 regular meetings per year and call work parties as
needed. The next regular meeting of
the commission is scheduled for
April 16th 2009
Dunes City Roads
Department Report to the City Council
February 12, 2009
[back]
The Dunes City Roads Department has an
energized Commission and an ambitious set of goals that are intended to create a
more organized system for its Citizens and future department stewards. Some of the topics discussed at the January
Roads Commission meeting were:
1)
Creation of institutional memory
2)
Creation of procedures and protocol
3)
Creation and implementation of a document control system
4) Creation and implementation of a Pavement
Management System
We
need to leverage better organization and efficiencies to continue improving our
road system with significantly less funding.
With
the county's decision to stop distributing timber revenues to cities for funding
city roads programs, it's become very important to spend our money wisely with a
strategy that goes beyond a single year plan and includes the maintenance
requirements of all of Dunes City's road inventory. We also need to know what
maintenance is required over the next 5 years to allow us to plan ahead and have
time to prepare grant applications for the coming year. With the loss of
revenues, pursuing grants will become a priority. We need to know what type of
maintenance is required where and when, in advance. How do we do this? We get
organized like other cities and use a computerized Pavement Management System to
help us make decisions on maintenance and where we can get the best bang for the
buck. Cities use these systems as
decision tools. The formulas behind the Pavement Management System are based on
known pavement degradation curves. These curves are used in
formulas to forecast maintenance needs of the City's road system allowing
administrators to make more
informed decisions on how and when to spend their shrinking budgets. Funding
requests based on systems like this have more legitimacy in the eyes of funders.
The ability to quickly accurately
and professionally submit grant requests will expand our funding
opportunities.
We
are lucky enough to have a Pavement
Management System expert who has volunteered to put together a program for
Dunes
City
. His
name is Gary Baker he has created these programs for other cities and has
heroically volunteered to put one together for us, for free. I've been working
with him for a couple of weeks now in the initial street inventory assessment
and he has completed the base system today.
Gary
's hard
work on the Dunes City Pavement Management System will be presented at the
February 23rd Roads Commission Meeting. In addition,
Gary
has
generously offered to demonstrate this Pavement Management System at a future
Council Meeting if desired.
These
Roads Commission goals are to create an accurate and efficient structure that
can be passed from administration to administration while giving us the tools we
need for effective road maintenance and improvement today.
Update on Stimulus fun
As
of today cities under 5000 population will not be considered unless they contain
major collectors. Dunes cities Major collectors are under the jurisdiction of
the county. I have been in continuous contact with ODOT and I will keep lobbying
for my submissions for our road system system to be considered.
Site
Review
Committee Report January
2009
[back]
Woahink Drive
(May) property: 4n
January
19, 2009
, Jamie Mills, Susie Navetta, Amy Graham and Lisa
Ekelund did an on-site visit of the Rodney May property. A full report,
exclusive of pictures, is attached hereto.
Buckskin Bob (Peterson) property: On
January 19, 2009
, Jamie Mills drove by the Peterson
property on
Buckskin Bob Road
. An
individual in the yard, who claimed he was not Mr. Peterson, indicated that they
had "gotten rid" of 4 or 5 vehicles. Jamie Mills, via email, asked
other committee members who were familiar with the property to go on a
site visit/drive by in the future. The plan is to re-visit the property
during February after giving Mr. Peterson notice of the intention to do a status
check follow-up visit.
N. Pioneer Road
(
Watts
)
Property: On
January
22, 2009
, Jamie Mills spoke with Marc H. Kardell, Assistant
County Council who is handling the
Watts
property (
North Pioneer Road
)
nuisance abatement. A full report of the discussion and review of the
Watts
property situation, exclusive of pictures; is attached hereto.
January 23, 2009
,
Jamie Mills and Becky Ruede met with Commissioner Bill Fleenor. Jamie brought up
the
Watts
property nuisance abatement issue and Commissioner Fleenor committed his
assistance to prompt resolution of the issue.
On
January
26, 2009
, Marc H. Kardell contacted Jamie Mills to discuss
settlement of the
Watts
property issue. A clean up crew is scheduled to work on the property some time
this week (Jan. 26 through 30, 2009), however, an offer to purchase the property
had been received that would entail the new property owner doing the clean up. Mr.
Kardell wanted to know if Dunes City, which would still have its fining
capabilities, would be interested in accepting a posting of a bond (he suggested
$5,000) for the new property owner to do the cleanup within a timely manner.
Jamie Mills contacted Mayor Hauptman to discuss the matter. Mayor Hauptman
indicated he would contact Mr. Kardell directly, but that his inclination was to
require a performance bond in the amount of $25,000.
On
January 28, 2009
,
Jamie met with Mayor Hauptman, who indicated he had had a telephone conversation
with Mr. Kardell. On
January
29, 2009
, Jamie spoke with Mr. Kardell who indicated that
negotiations were still continuing with regard to the change of ownership and
under what conditions, but he was hopeful the matter would be resolved in the
next week or two.
SITE
REVIEW COMMITTEE
WATTS
PROPERTY UPDATE
January 22, 2009
Map and Tax
Lot
#:
19-12-27-13-00100 Address:
83343 North Pioneer Road
Site
Review Committee chairman Jamie Mills spoke with Assistant County Attorney Marc
H. Kardell regarding the status of the
Watts
property
on
North
Pioneer Road
. Mr. Kardell indicated that a stipulated
Court Order was entered today (Jan. 22, 2009) dismissing the claim of Laurie Watts that she, as wife of former
property owner Michael Watts, was
entitled to the entirety of the property interest, but that the County
was responsible for the fire and the clean up: As Mr. Kardell explained, the
stipulated agreement was that the property would be sold and the proceeds evenly
divided between Mrs. Watts and the County Sheriff, after payment of all costs
associated with cleaning up the property, said costs not to exceed $7,000.
Mr. Kardell
further explained that there are two parties interested in purchasing the
Watts
property,
both of them neighboring property owners. One is the Williams and the other is a
doctor (Dick Anderson?). Mr. Williams had offered to purchase the property for
$40,000, and agreed to do the cleanup. The doctor had offered $50,000 to
purchase the property, provided the county did the clean up and the property was
surveyed. The decision is left up to Mrs. Watts and her legal counsel. At this
time, Mr. Kardell said Mrs. Watts is
leaning toward accepting the doctor's offer, since the result would be greater
proceeds, even after deducting $7,000 for clean up and a couple thousand for surveying.
Mr.
Kardell indicated that if the doctor's
offer were to be accepted and the county would do the cleanup, the work would be
done by inmates. He indicated that efforts were being made to identify
exactly what would have to be cleaned up: He 'said there were vehicles that
appeared to be on the property, but no one is sure where the property lines
actually are. If the vehicles (a jeep, a dump truck, and a camper, as well as a
boat), are on the property and need to
be removed, the county would have to go through its process to get title into
their name: Mr. Kardell indicated
that process would take "a little while." He further indicated that
concerns were raised regarding asbestos, but said that since the county's only
commitment was to clean up outside of the buildings and not touch anything
inside, he did not feel asbestos removal was going to be a problem.
Asbestos testing results had all come back negative. If, however, during the
course of cleanup it becomes a problem,
the county will deal with it at that time. Councilor Mills asked if there
were any illegal drug related cleanup issues. Mr. Kardell
indicated that to his knowledge, there was no reason to believe the property was
being used to manufacture illegal substances. He further
indicated the well was tested and the results came back good, other than
perhaps a little high in iron.
Mr.
Kardell assured Councilor Mills that if Mr. Williams were to purchase the
property, there would be some sort of specific time limit within which Mr.
Williams would have to complete the clean up. He also assured Councilor Mills
that she would be "kept in the loop" as things progressed.
Following
the conversation, Mr. Kardell emailed a copy of an ernail from the organization
that is responsible for submitting an estimate for the cost of the cleanup, as
well as additional photos of the
Watts
property
to Councilor Mills. Copies of those emails are attached.
Respectfully submitted this
22nd day of January, 2009.
Jamie Mills, Chairman
SITE REVIEW COMMITTEE RODNEY MAY PROPERTY UPDATE January 19.
2009
Map and Tax
Lot
#:
19-12-14-10-04501 Address:
5568
Woahink Drive
A Site Review Committee meeting was scheduled for
2:15 pm
on
Monday, January 19, 2009
, at
the Dunes City Administration Office.
Dunes
City
Councilor Jamie Mills was the only committee member present. It was reported
that members Deborah Pasternak and Linda Ash had indicated they were unavailable
for the meeting as Ms. Pasternak had a work conflict and Linda Ash was in
Las Vegas
.
Member David Dumas was not present.
The purpose of the meeting was to meet with Bud
Carlow, father of property
owner Rodney May, at the May property on
Woahink
Drive
to determine status. Mr.
May was unavailable for the meeting. Councilor Navetta happened to be at
City Hall at the time and indicated her willingness to join Councilor Mills,
City Recorder Amy Graham, and Planning Secretary/Director Lisa Ekelund for the
site visit.
Areas
of concern:
Posts located in the right-of-way. Many of the posts that were
previously in the rightof-way have been removed and a trench where they once
were -remains. The posts have been stacked by the fence, but remain in the
right-of-way. Photographs previously provided by Mary Jo Leach evidence the job
in progress. Mr. Carlow
indicated that the neighbor across the street had offered to bring in equipment
to fill in the trench, but he did
not know when that was going to take place. Mr. Carlow inquired as to whether the remaining posts should also be removed
(these posts being at the corners of the property) and asked -where
the right-of-way boundary was. Councilor Mills and Mr. Carlow measured from a
surveyor's stake located across the street and determined that the 50 foot
right-of-way ended at about the fence line on the May property. The posts appear
to be treated wood and are, in fact, the remains of electrical telephone poles
(as Mr. May works
for the electric company). Mr. Carlow
indicated the posts would be hauled away. After discussion between Councilors
Navetta and Mills, it was determined that removal of the remaining posts would
like cause more harm than good, as they are holding back soil that would then
erode off and run down the street, into drainage, and likely, ultimately, into
Woahink Lake. Neighboring parcels also encroach into the right-of-way with
stumps, land masses and plant materials. The remaining posts do not appear to
restrict entry into the property across the street, which was the basis of the
original complaint.
Illegal structure addition that also encroaches on the 10 foot setback of
property to the West. At the time of the site visit, a carpenter was on hand removing that
portion of the illegal structure
addition (the deck/porch and overhang) located in the rear of the property that
also encroaches on the 10 foot setback from the property line to the West. The
permit for the work was clearly posted. Planning Secretary/Director Lisa Ekelund
and City recorder Amy Graham confirmed that the permit was properly issued.
Work appeared to be progressing. (See attached photograph 'A'.)
Tool shed encroaching on the 25 foot setback at the front of the property:
City Recorder Amy
Graham and Planning Secretary/Director Lisa Ekelund measured the distance from
the 50 foot right-of-way boundary to the corner of the tool shed and determined
the shed to be set back approximately
12 feet from the right-of-way. The shed itself, measured by Councilor Mills and
Planning Secretary/Director Lisa Ekelund, was 12'4" by 10'6". The
front corner of the existing garage (to which the shed is attached) appears to
be set back exactly 25 feet from the right-of-way boundary. (See attached
photograph 'B'.) Discussion was had with Mr. Carlow regarding the options
available to Mr. May for removal of the shed. He was advised that a permit would
be required if the shed were to be destroyed. Mr. Carlow inquired as to moving
the shed to another location on the property. He was advised that if it were to
be attached to the other side of the garage, then he would need a permit. If it
were to be freestanding, a permit would not be required. Councilor Navetta
pointed out that it could not be placed on the septic drainfield.
Removal of the Trailer. Mr. Carlow indicated he had contacted numerous mobile home/trailer parks
and asked if anyone knew of this particular model contained asbestos. He said he
was told this particular trailer does not contain asbestos. City Recorder Amy
Graham suggested that Mr. Carlow contact a local asbestos removal contractor and
have them come out and check. Ms. Graham offered to provide Mr. Carlow with the
telephone number. Mr. Carlow was reminded that the permit for the removal of the
trailer was a
Lane
County
issue and not a
Dunes
City
issue. A photograph of the
trailer is attached & marked 'C'.
At
the request of Councilor Navetta, Councilor Mills inquired as to the location of
the septic and drainfield. Mr. Carlow showed Councilor Mills and Planning
Secretary/Director Lisa Ekelund the location of the septic tank. Councilor Mills
inquired as to the last time the septic was pumped. She was told after Mr. May
purchased the property in 2003 or 2004.
Site Review Committee Rodney May
Property
January
19, 2009
Mr. Carlow
asked if the structure currently abutting the trailer was okay, since it would
still remain after the trailer was removed. He explained that it was a carport
at one time, but that walls had been installed to make it into a protected
storage area. Mr. Carlow was
asked if Mr. May had obtained a permit to install the walls, to which Mr. Carlow
replied he did not know. Mr. Carlow
was told that if there was no permit for the installation of the walls, then Mr.
May had two options: 1.) to remove the walls, return the structure to a carport,
and apply for a permit to convert the carport to a storage area; or 2.) apply
for a permit now, indicating that the work had already been completed, and to
attempt to get approval after the fact. Mr. Carlow
indicated he would speak with Mr. May.
Mr. Carlow
asked about a time frame within which all the work had to be done. City Recorder
Amy Graham indicated that the Site Review Committee would submit a report on its
findings today, which would then be submitted to the Planning Commission. The
Planning Commission would then consider the report and possible action at their
next meeting in February. At that time a letter would likely be sent containing
dates and deadlines for actions to be completed.
Respectfully
submitted this 19th
day of January, 2009. Jamie
Mills, Councilor Site
Review Committee Chair
Water
Quality Committee
Richard Koehler Chair
[back]
The Water Quality Committee met on Monday the 5th of January our
regular meeting time is the first Thursday of the month.
The state's first septic maintenance program in
Dunes
City
was discussed. A complete list and
its breakdown were given to staff in order to complete past and future ordinance
compliance. In order to best inform
the public a list of qualified NAWT inspectors is being compiled so that staff
may include it in the mailed monthly packet.
Information regarding the state's
Siltcoos
Lake
blue green algae condition. A
clearing up of public confusion is a goal of the committee on two fronts;
·
Refining the protocol for water quality information given to the
public from the committee via staff, council and mayor.
·
Enabling more cooperation from the county and state for water
testing regarding health concerns under its control.
The committee's volunteers tested Siltcoos waters five
times in January. A DEQ
representative visited and tested at the end of January.
Results of those tests are forthcoming and will be posted.
Committee members are communicating with government and
civic groups in order find the best ways to relay information to the public.
dunescity.com has updated information regarding the latest
blue green condition as well as steps you can take to ensure a healthy
watershed.
A septage field and DEQ approved distribution was observed
and reported by David Dumas. More
mapping work for the public to reference will be forthcoming.
My thanks to last month's volunteers;
John Stead
David Dumas Mark
Chandler
Ralph Farnsworth
Robert Mohler
Wes Wilcox
Steve Hagar
for their working for the betterment of the lakes and our
value.
I welcome new member Ken Henderson Thanks too to Ms Navetta for taking minutes and her valuable
input.