Dunes
City Council
M
I N U T E S
December
11, 2008 - 7:00 PM
Printable
file
City Hall 82877 Spruce Street 97493
1. Call to Order and Roll Call
Mayor Eric Hauptman called the Dunes City Council Meeting to order
at 7:01 p.m. Amy Graham, Dunes City Recorder, took roll call.
Present: Mayor Eric Hauptman, Councilor Susie
Navetta,
Councilor Robert Quandt, Councilor Richard Koehler, Councilor
Peter Howison, Councilor Jerry Curran, and Councilor Bob
Petersdorf
Others Present: City Recorder Amy Graham, Planning Secretary Lisa
Ekelund, Administrative Assistant Laurale Lorentzen, and 20 members of
the community.
2. Pledge of Allegiance
The Mayor, city councilors, office staff, and citizens present,
joined in the Pledge of Allegiance.
3. Consent Agenda
A. City Council meeting minutes from 11/13/08 & Special Session
12/01/08
B. Bills of the Session through 12/11/08
Councilor Petersdorf questioned the attorney fees. Councilor
Petersdorf questioned why there wasn't a breakdown.
Mayor Hauptman explained there was an itemized breakdown in the
office that Councilor Petersdorf could examine. Mayor Hauptman handed
Councilor Petersdorf a breakdown.
C. Receipts of the Session through 12/11/08
D. Revenue Expense Report
Councilor Howison made the motion to approve the consent agenda
with the bills of the session held off. Councilor Navetta seconded and
after unanimous vote, the motion passed.
The City Council discussed the bills of the session.
Councilor Howison moved that the city pay the bills of the session
from 11/13/08 through 12/04/08. Councilor Petersdorf seconded and
after unanimous vote, the motion passed.
4. Announcements / Correspondence
A. 2008 Election Results - Mayor Hauptman announced the final
election results. The Mayor stated Rebecca Ruede and Jamie Mills will be
seated in January. Councilor Quandt, Councilor Koehler, and Mayor
Hauptman were re-elected and the changes are now official.
B. Siltcoos Dam Repairs - City Recorder, Amy Graham, announced that
International Paper will be replacing the gates to the dam on
Siltcoos Lake. She said the gates will be open when the rains begin.
C. Festival of the Lights, 12/13/08 from 3:00 to 5:00 p.m. Mayor
Hauptman
announced the Festival of the Lights celebration.
5. Citizen Input on Unscheduled Items
Darlene Beckman 82150 Booth Island
Mrs. Beckman read a letter to the Council. The letter Mrs. Beckman
read was in regards to the appointment of committee members and the
suggestion of waiting for the newly elected City Council members to
participate in making the decision on the appointments.
Marvin Beckman 82150 Booth Island
Mr. Beckman stated he respects the knowledge of the Planning
Commission. Mr. Beckman said it would be a disservice to the City if the
most knowledgeable candidates were not selected by the City Council.
6. Reports
A. Mayors report from Mayor Hauptman Mayor Hauptman stated
he had
no report for the month.
B. Community Center/CCI report from Councilor Howison Councilor
Howison stated he had no report for the month.
C. Conservation Committee report from Councilor Curran
Councilor Curran stated he submitted a written report.
D. Parks and Recreation Committee report from Councilor Quandt
Councilor Quandt stated he had no report for the month and announced
the next meeting for the Parks and Recreation Committee to be on
01/13/09 7:00 p.m. at City Hall.
E. Site Review Committee / Grants / Police report from Councilor
Navetta --
Councilor Navetta stated she had no report for the month.
F. WCC / Communication & Education report from Councilor
Koehler
Councilor Koehler summarized the contents of his report which was
also submitted in writing.
G. Road Commission report from Councilor Petersdorf - Councilor
Petersdorf summarized the contents of his report which was also
submitted in writing. The City Council asked various questions which
were answered by Councilor Petersdorf.
H. Planning Commission report from Planning Secretary, Lisa Ekelund
Lisa Ekelund summarized the contents of her report which is also
submitted in writing.
7. Unfinished /Old Business
A. Engineering Contract
Councilor Petersdorf stated he had three attorneys read the
engineering contract. Councilor Petersdorf stated he didn't believe
the City should pay for food or lodging if the engineers need to
travel. Councilor Petersdorf also expressed he doesn't feel the
engineers need to be defended by the City if the engineers make a
mistake. Councilor Petersdorf stated the engineers should give the
roads inspector several days of time to gain familiarity with the
City's roads system.
Councilor Navetta agreed with Councilor Petersdorf about travel
reimbursement stating the reason being is because the engineer is
located only 1 hour away.
Mayor Hauptman suggested the contract to be reviewed by the City's
attorney.
Councilor Quandt asked if the decision for the engineers to spend
the night could be made on a case-by-case basis by the City.
Councilor Curran said he thought the City's attorney should review
the contract.
Councilor Quandt made the motion to have the City Attorney evaluate
the contract for engineering, to review and recommend changes to
protect the City. Councilor Petersdorf seconded and after a unanimous
vote, the motion passed.
B. Atkeson tax lot # 19-12-27-40-02200
Councilor Curran summarized the written report that was presented
to the Council regarding this property.
City Recorder, Amy Graham stated she had spoken to Mr. Atkeson's
attorney and Mr. Atkeson is willing to work with the City.
Councilor Koehler expressed the need for an inter-governmental
agreement.
Councilor Navetta handed Mayor Hauptman Ordinance No. 188 and said
the City should do some research on it.
The Council discussed possible inter-governmental agreements with
Lane County.
Councilor Koehler suggested the new City Council start fresh with a
work session to discuss the issues and desires of the City.
Councilor Curran read the written discussion that Conservation
Committee member Cynthia Chandler had with Katrinka Knox regarding
septic approval.
8. New Business
A. Rodney May Appeal
Bud Carlow 4914 Mitchell Loop representing his son Rodney May 5568
Woahink Drive.
Mr. Carlow gave background as to ownership of the property in
question. Mr. Carlow stated the plans Mr. May has in order to clean up
the property. Mr. Carlow submitted photographs to the Council and
asked the Council to reconsider the requirement to remove the logs in
the roads right-of-way. Mr. Carlow stated he believes there is plenty
of room to maneuver vehicles and he offered to show anyone in person
how to avoid them.
Councilor Howison stated not everyone is an experienced driver and
may not be able to maneuver around the logs. Councilor Howison asked
if the logs would be difficult to remove.
Mr. Carlow said the logs are only about 4" deep and it
wouldn't be a problem to remove them.
Councilor Navetta stated the point is not whether or not people can
get around the poles, but rather, the issue is that the poles are a
violation because they are in the City's roads right-of-way. Councilor
Navetta pointed out the various other violations on the property.
Mr. Carlow explained that the structural violations are in process
of being corrected and Mr. May has requested an extension from The
Building Department to allow more time to correct the situation.
Mayor Hauptman thanked Mr. Carlow for speaking.
Councilor Navetta made the motion to have Mr. Carlow or his son
remove the poles in the City's right-of-way immediately and Councilor
Curran seconded.
Councilor Quandt stated because of the length of time for the
appeals process and that the neighbor submitting the complaint will
not be putting in his mobile home for a year, the City should allow 45
days for removal.
Councilor Howison made the motion to amend the motion to allow the
applicant 45 days from the date of this meeting to remove the poles
from the City's right-of way. Councilor Curran seconded the amendment.
After a vote of 5 ayes with Councilor Navetta nay, the motion passed.
After unanimous vote for the amended motion originally presented by
Councilor Navetta, the motion passed.
B. Commission and Budget Committee appointments
Councilor Petersdorf stated he believed the new council should be
part of the decision making. Councilor Petersdorf proposed tabling the
appointments.
Mayor Hauptman stated the plan was to not appoint anyone on
committees other than the Budget Committee because the new council
will be on committees other than those on the current agenda. Mayor
Hauptman stated they will be able to take part on those choices.
Councilor Petersdorf made the motion to appoint Fred
Hilden, Janet
Carroll, and Robert Read to fill the vacancies on the Budget
Committee. Councilor Howison seconded the motion and after unanimous
vote, the motion passed.
The Council reviewed the applications for the Road Commission and
the Planning Commission. There are 2 seats open for both the Road
Commission and the Planning Commission.
Councilor Petersdorf moved to table the appointments of the
Planning Commission and the Roads Commission until the January 2009
City Council meeting. Councilor Howison seconded the motion.
Councilor Petersdorf requested a role call for the vote.
Councilor Navetta voted in favor of tabling the appointments
Councilor Quandt voted in favor of tabling the appointments
Councilor Koehler voted in favor of tabling the appointments
Councilor Howison voted in favor of tabling the appointments
Councilor Curran voted opposed to tabling the appointments
Councilor Petersdorf voted in favor of tabling the appointments
After a vote of 5:1 in favor of tabling the appointments of the
Planning Commission and the Roads Commission until the January 08,
2009 City Council meeting, the motion passed.
City Council discussed the future process and efficiency of the
interviewing process. They chose to have all candidates seated at the
table.
Planning Commission Applicants: Lee
Riechel, Jerry Curran, George
Burke, Sandra Jones, Marilyn Miller, and Dennis Smith.
Road Commission Applicants: Fred Hilden, Dennis Smith, Troy
Sathe,
Michael Smith, Jerry Curran.
C. City Recorder Review
Councilor Quandt commended Amy Graham for doing a fantastic job as
City Recorder. Councilor Curran stated her initiative, ability and
leadership is very much appreciated and helpful to getting the
government operational again.
Councilor Koehler expressed appreciation to Amy Graham and staff.
Councilor Koehler said Amy Graham is a "breath of fresh
air".
Councilor Navetta said Amy Graham is a "keeper".
Mayor Hauptman stated that the job of City Recorder is a tough one.
The Mayor stated no one has ever complained about Amy Graham. Mayor
said he would like to recommend this raise as she has taken over two
positions.
Mayor Hauptman recommended the City allow Amy Graham a 10% raise.
He believes the City got Amy Graham cheap initially and it would be
appropriate to allow the raise as it would be in the best interest of
the City.
Councilor Howison asked if there was specific policy/schedule
allowing raises. Mayor Hauptman said he wasn't aware of any parameters
on staff raises.
Councilor Koehler stated it would be appropriate to review
parameters before a decision is made.
Councilor Howison said if there is a schedule, the Council could
vote to bump the salary up to the next level.
Amy Graham stated per City Charter, the Council has to vote on a
pay raise for staff and she has not seen the schedule discussed.
Councilor Quandt made the motion to give the City Recorder a raise
based on the schedule retroactive to today's date of 12/11/08 and
Councilor Petersdorf seconded. After unanimous vote the motion
carried.
Mr. Gerry Wasserburg, citizen, stated: It is a pleasure to see
an extremely confident, efficient and thoughtful City Staff, and I
applaud that.
9. Public Hearing
A. Re-Read Ordinance 198 amending chapter 154
Mayor Hauptman read the entirety of Ordinance No.198 to amend
chapter 154 of the Dunes City Code to revise the number of
Conservation Committee members and staggering of terms, and to
define a quorum. Mayor Hauptman read Ordinance 198 by title only.
Councilor Petersdorf made a motion to approve the second reading
of Ordinance 198 as amended by role call and Councilor Howison
seconded.
Councilor Susie Navetta voted in favor to approve the second
reading of Ordinance 198
Councilor Robert Quandt voted in favor to approve the second
reading of Ordinance 198
Councilor Richard Koehler voted in favor to approve the second
reading of Ordinance 198
Councilor Peter Howison voted in favor to approve the second
reading of Ordinance 198
Councilor Jerry Curran voted in favor to approve the second
reading
Councilor Bob Petersdorf voted in favor to approve the second
reading of Ordinance 198
After unanimous vote by a role call, the motion carried.
B. Ordinance 199 forming a Revenue Committee
Councilor Petersdorf moved to have 1st reading of ordinance
199 read by short title only and Councilor Howison seconded. After
unanimous vote, the motion carried.
Councilor Petersdorf moved to have the 2nd reading of ordinance
199 by short title only using roll call and Councilor Howison
seconded.
Councilor Susie Navetta voted in favor to approve the second
reading of Ordinance 199
Councilor Robert Quandt voted in favor to approve the second
reading of Ordinance 199
Councilor Richard Koehler voted in favor to approve the second
reading of Ordinance 199
Councilor Peter Howison voted in favor to approve the second
reading of Ordinance 199
Councilor Jerry Curran voted in favor to approve the second
reading
Councilor Bob Petersdorf voted in favor to approve the second
reading of Ordinance 199
Mayor Hauptman read Ordinance 199 for the purpose of forming a
Revenue Committee to acquire funds for Dunes City.
10. Adjournment
Councilor Quandt made the motion to adjourn and Councilor Petersdorf
seconded. After unanimous vote, the meeting adjourned at 9:16 p.m.