Dunes City Council

Regular Meeting

March 13, 2008 - 7:00 P.M.

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City Hall – 82877 Spruce Street

Westlake , Oregon   97439

 1.  CALL TO ORDER

The regular meeting of the Dunes City Council was called to order at 7:00 p.m. by Mayor Eric Hauptman.  Roll call was taken by Greg Perkins, City Recorder.

Councilors Present:  Mayor Eric Hauptman, Councilor Bob Petersdorf, Councilor Jerry Curran, Councilor Peter Howison , Councilor John Scott, Councilor Susie Navetta, Councilor Richard Koehler

 Others Present:  City Recorder Greg Perkins, and members of the community. 

2.  PLEDGE OF ALLEGIANCE

The Mayor and the City Councilors joined in the Pledge of Allegiance.

 3.  CONSENT AGENDA

The Council reviewed the Minutes and Bills of the Session and noted a discrepancy between the ‘Total’ and the amount to be approved. The Mayor informed that the correct amount was the ‘Total’ of $25,369.20.  A handout that showed expenses was passed out. Councilor Howison moved to approve the Consent Agenda with the change noted above. Councilor Petersdorf seconded the Motion.  The Motion passed unanimously.

4.   Announcements/Correspondence

A.      The Mayor announced that the art work on display in the City Hall was       courtesy of Ursala Dittl.  The Mayor announced that volunteers were still needed for City Committees.  

B.      Greg Perkins announced the Oregon Government Ethics Questionnaire.

 

5.   CITIZEN INPUT ON UNSCHEDULED ITEMS  

Ralph Farnsworth informed of the valuable volunteer activities available at Honeyman Park .  

6.   PUBLIC HEARINGS – None  

7.   REPORTS  

A.                 Mayor’s Report -  Eric Hauptman  

Mayor Eric Hauptman gave an update on the audit and expressed his hope that the Final Audit Report would be done by the next Council meeting.   

B.                 Community Center/CCI – Councilor Peter Howison gave a report stating that the building is in good shape.  

C.                Conservation Committee – Councilor Jerry Curran entered a written report.  Councilor Navetta noted that ‘Parshare’; is really spelled ‘Parshal’.  

D.                Parks and Recreation/Fire/Franchises – Councilor John Scott informed that there was no meeting recently.  Councilor Navetta asked if additional members were needed. Councilor Scott said that he would review the membership requirements.  

E.                 Road Commission – Road Report – Councilor Robert Petersdorf entered a written report.  Councilor Petersdorf noted that at the next Road Commission meeting there will be a review of projects for the next fiscal year. 

F.                 Site Review Committee/Grants/Police – Councilor Susie Navetta submitted a written report and noted that the committee would be more active now that spring has arrived.  

G.                Water Quality/Communication and Education – Councilor Richard Koehler  

A written report was entered for the Water Quality Committee. Councilor Koehler announced that the septic notices project was hoped to be re-started soon.  

Councilor Koehler also announced that the Communication Committee is beginning the planning for the Festival of the Lakes. There will be a potluck on April 12, 2008  at 3pm in City Hall.  

H.                 Planning Commission–Planning Report – Lee Riechel  

He reported that the Storm water public hearing is scheduled for March 27, 2008 . He also presented a handout showing yearly permit activity.  

8.      GUEST SPEAKERS - None  

9.      UNFINISHED/ OLD BUSINESS  

A.        Neighborhood Watch Program.  Councilor Howison Stated that he believed it is important to assess the risks, if any, to citizens. Councilor Navetta recapped the experience of previous Neighborhood Watch Programs in Dunes City .  She informed that after awhile interest dwindled.  She also informed that the Siuslaw Valley Fire Department has a speaker on disaster preparedness. The Council directed the Recorder to look into having a speaker from the Siuslaw Valley Fire Department to make a presentation at the next meeting.  

B.        Green Gate Road Proposal.  Councilor Petersdorf informed that he was working how to satisfactory resolve this issue and would present the solution to the Council at the next meeting.  

C.           Siltcoos Lake Club Plat.  Councilor Petersdorf informed that he was working on developing a map showing the location of the various easements composing the proposed grant for the County.  The Mayor suggested sending letters to residents of the affected area. Councilor Howison said that he thought notifying affected citizens was a good idea. Councilor Petersdorf said that he would draft a letter to those affected.  

10.   NEW BUSINESS  

1.         Oregon Coast Management Program. Greg Perkins informed that  Jamie Mills a citizen volunteer had assisted staff to complete the grant submission to be paid for activities the City had previously completed under this grant. The grant had been forgotten and only because of the hard work of Mrs. Mills did the report get filed.  

2.          Special City Allotment Request for Proposals. Greg Perkins informed that the City had received a Request for Proposals from the Dept. of Transportation. Councilor Petersdorf said that the City had this type of grant in the past and had successfully completed the grant.  The Request for Proposals was to be set to the Revenue Committee for input and coordination with the Road Commission.   

3.         Resolution formally creating the Revenue Committee. The Mayor presented the Council with a proposed Resolution creating the Revenue Committee. He recalled how the committee was formed and the citizen involvement to date.  The Mayor informed that as the committee continues to meet, more formalities such as term limits will be needed but that at the present the committee is still new. Councilor Howison moved to pass the resolution and Councilor Navetta seconded the Motion. The Motion passed unanimously.  

11. Committee Applications  

1.            Conservation Committee.  Cynthia Chandler and David Bellemore applied for the two vacancies. Councilor Navetta made a motion to accept both applicants, Councilor Koehler seconded the Motion. Motion passed unanimously.   

2.            Planning Commission. Sandra Jones and David Bellemore applied for the one vacancy. The Council noted that David Bellemore is on a committee already and has served on the Planning Commission before. Councilor Howison noted that he liked to encourage new people to be involved with the City, but that he also knows and respects the work of Mr. Bellemore.  Councilor Howison asked Ms. Jones about her views on development and the environment. Ms. Jones informed that she is retired and has no financial interest in development now or in the future. She stated that as a member of the Planning Commission that she would thoughtfully and fairly interpret the code as it is written.  Councilor Scott moved to accept Sandra Jones for the vacancy. Councilor Petersdorf seconded the Motion. The Mayor called for a vote on the Motion and it passed 4 votes for and 2 votes against. Those voting against were Councilors Navetta and Koehler.  

3.         Budget Committee.  The Mayor requested the Council to consider the Resolution Establishing the 2008/ 2009 Budget Committee. This item was taken up out of the order in the agenda. The Mayor went into the background of the proposed Resolution. He informed that the City is required by state law to have a budget committee and that in the past the City just implemented the state law without a Resolution formally creating the committee.  The Council questioned how to maintain the experience and knowledge of those volunteers from past years. The Mayor informed that the balances of the terms of the current members could be honored by amending the resolution to that effect.    

Councilor Petersdorf moved to approve the Resolution with the amendment as follows: adding the following words after committee: "consisting of seven members of the public and the seven City Council members."  

Councilor Scott seconded the Motion and the Motion was passed unanimously.  

4.         Budget Committee Applications. Staff informed that three persons had applied for the three vacancies. Janett Carrol, Karen Peck, and Dick Kibbit (Mr. Kibbit's application came in after the Council packet went out and so it was handed out). One appointment to fill a vacancy will run though 6-30-08 and the other two are full terms running through 6-30-10 .  Mr. Kibbit was asked by the Council about his background. He informed that in the nine years that he has lived in Dunes City he has attempted to keep himself up to date with local issues.  He also said that he now is in a position to volunteer his time.  

Councilor Petersdorf moved to amend his previous motion to accept the applications of Janett Caroll and Karen Peck by adding that Dick Kibbit's application be accepted as well. Councilor Scott seconded and the motion passed unanimously.  

5.         New Business Discussion of Funding. Councilor Koehler lead a brief discussion of how the findings of the auditor are showing the need to have more stable funding sources for the Planning position.

 

12.    UNSCHEDULED ITEMS NOT LISTED ON AGENDA  

Bob Reed asked to address the Council regarding his experiences on last years Budget Committee.  Mr. Reed informed the Council of how the Budget process worked last year and he believed that given the funding challenges facing the City this year, more then one meeting may be necessary.  

Councilor Koehler informed that he would like the Council to act on the application of Linda Ash to be on the Communications Committee.  Councilor Koehler moved to accept the application and Councilor Howison seconded the motion. Councilor Petersdorf pointed out that this vacancy had not been posted to the public as the others had been.  Councilor Koehler withdrew his motion and requested that this application be put on next months agenda.  

13.    EXECUTIVE SESSION – None  

14.    ADJOURNMENT

The Mayor adjourned the meeting at 9:01 p.m.  

 

Respectfully Submitted,

 Lisa Ekelund

Administrative Assistant

 

 

           APPROVED AS TO FORM:  

Greg Perkins, City Recorder