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DUNES CITY COUNCIL MINUTES 1. CALL TO ORDER AND ROLL CALL PRESENT: Mayor Ward; Councilors, S. Meyer, J. Scott, M. Miller, J. Martin,
and R. Petersdorf. ABSENT: Councilor P. Howison and Jeannie Cerda. 2. PLEDGE OF ALLEGIANCE Mayor Ward led the Council and audience in the Pledge of Allegiance. 3. APPROVAL OF MINUTES - Minutes of the September 9, 2004, City Council Meeting. ACTION: J. Scott made a motion to approve the minutes for the September 9, 2004, City Council Meeting as presented. J. Martin seconded the motion. There were 5 ayes, 0 nays, 1 absent. Motion carried. 4. BILLS OF THE SESSION The bills of the session for September 10 through October 14, 2004 were presented for Council approval. ACTION: B. Petersdorf made a motion to approve and pay the schedule of bills for the period of September 10, 2004 through October 14, 2004 totaling $15,817.65. M. Miller seconded the motion. There were 5 ayes, 0 nays, 1 absent. Motion carried. 5. RECEIPTS OF THE SESSION Receipts of the session from September 10, 2004 through October 14, 2004 totaled $18,572.30. 6. ANNOUNCEMENTS AND INFORMATIONAL ITEMS - None. 7. GUEST SPEAKERS/CITIZEN INPUT ON UNSCHEDULED ITEMS - None. 8. PUBLIC HEARINGS A. ORDINANCE 171 - An Ordinance establishing the Master Road Plan for Dunes City, Oregon, Second Reading. Councilor Petersdorf reviewed the work session that was held on September 16th to go over a list of concerns before approving the Master Road Plan (see Exhibit A). ACTION: B. Petersdorf made a motion to adopt the six issues that amended the Master Road Plan as listed on Exhibit A. M. Miller seconded the motion. There were 5 ayes, 0 nays, 1 absent. Motion carried. Ward opened the Public Hearing at 7:07 PM. Ward asked if there were anyone who wished to address the Council regarding Ordinance 171. There were none. ACTION: M. Miller made a motion to call for the second reading of Ordinance 171, an ordinance establishing the Master Road Plan for Dunes City, by short title only. S. Meyer seconded the motion. There were 5 ayes, 0 nays, 1 absent. Motion carried. Ward read Ordinance 171 by short title. ACTION: B. Petersdorf made a motion to adopt Ordinance 171, an ordinance establishing the Master Road Plan for Dunes City, and declaring an emergency. M. Miller seconded the motion. There were 5 ayes, 0 nays, 1 absent. Roll call vote: Aye: Meyer, Scott, Martin, Miller, and Petersdorf. Nay: None. Absent: Howison. Motion carried. Ward directed that letters be sent to each member of the Road Commission thanking them for their participation in the completion of the Master Road Plan. 9. REPORTS CITY ATTORNEY - G. Darnielle Darnielle reported on the following: Bedsole Complaint: There was an understanding between Fish Mill Lodges and City of Dunes City to place a berm to temporarily divert water away from the Bedsole property. Contractors painted lines on the pavement showing where the berm would be placed. Bedsole accused the City of trespass and threatened to sue. The Contractor, not accompanied by the City Engineer, misplaced the lines for the berm, which encroached onto the Bedsole property. The Contractor returned to the site and covered the lines with black paint. Since equipment would have to be positioned on the Bedsole property to place the berm, the City Engineer refuses to go onto the property until a letter is received by Bedsole. Darnielle said that future improvements should not be made unless a letter is accepted by the City. ROAD COMMISSION/MASTER ROAD PLAN/LCOG - R. Petersdorf Petersdorf gave a report of the Road Commission (See Exhibit A). Petersdorf said that he and the Mayor met with Gerald Reavis concerning storm drainage problems on Kiechle Arm Road. Petersdorf and Ward decided to have a berm placed on the street to assure that any storm water would be deflected away from the Reavis driveway and into the existing ditch drainage system. Councilor Miller objected to the placement of the berm. Miller said that the road was engineered to handle the run-off. Miller requested that the job wait until the people of Kiechle Arm are notified. Petersdorf said that the weather is turning cold and that the placement would not be delayed. PARKS & REC./TOURISM/CONSERVATION COMMITTEE - M. Miller ACTION: M. Miller made a motion to approve the Rural Tourism Marketing Plan work plan and budget in the amount of $9,618.00. B. Petersdorf seconded the motion. There were 5 ayes, 0 nays, 1 absent. Motion carried. SITE REVIEW COMMITTEE - J. Martin None. POLICE COMMISSIONER/SVFR/WATER - J. Scott Scott went over the minutes of the Water Quality Control Committee. ACTION: J. Scott made a motion to join the Oregon Lakes Association with an annual membership fee of $35. J. Martin seconded the motion. There were 5 ayes, 0 nays, 1 absent. Motion carried. COMMUNITY CENTER - P. Howison Absent. GRANTS/FRANCHISES/LICENSES - S. Meyer Meyer asked the Council for their input on creating a franchise for internet services. Darnielle said that LCOG is working on a utility ordinance for Springfield and Albany that would include telephone, cable, internet, cellular phones, natural gas, etc. Darnielle advised the Council to wait for the outcome of those ordinances before discussing the franchise. MAYOR'S REPORT - Rob Ward Ward discussed Dunes City's responsibility to determine if property owners have a legal source of water. Ward said he would invite representatives from the regulating agencies to November's City Council Meeting to find out the process. Ward also said that at the next Water Quality Control Committee, George Ehlers, Lane County Environmental Health Manager, will be in attendance to discuss the Septic Ordinance that would insure the maintenance of existing septic systems. Ward updated the Council concerning the Water Storage (weir) on Woahink Lake saying that the application to the State will be submitted before Friday of next week. PLANNING COMMISSION - Jeannie Cerda Absent. 10. UNFINISHED/OLD BUSINESS A. Furnace Replacement Hickey presented the bids for either the replacement of the Community Building's furnace with a similar furnace or with an efficient heat pump. Hickey explained that not enough money was budgeted for the more expensive option of the heat pump, but that the extra cost would be recaptured in electricity savings in approximately 2 - 3 years. Petersdorf suggested that the replacement be done right the first time and that $2500 be transferred out of the contingency fund the cover the additional cost. ACTION: B. Petersdorf made a motion to award the bid of $8,764.28 from Florence Heating & Sheet Metal for a new heat pump, ductwork, and installation at City Hall. The motion includes using $2500 plus $500 (to cover expenses such as electrical) out of the contingency fund to cover the additional expense included in the 2004/2005 fiscal year budget. S. Meyer seconded the motion. There were 5 ayes, 0 nays, 1 absent. Motion carried. B. Woahink Water Rights: Irrigation only line (in addition to domestic line) proposed one time cost of $265 (meter plus administrative fee) with a $50/irrigation only line annual fee. The Council discussed the need for an additional fee to cover water lines that served for irrigation purposes only. Ward said that the water has to be metered to track water usage, and reminded the Council that Bob Rice, WRD, has said in the past that even though water is put back in the lake (heat pump or irrigation run-off), water taken out of the lake must be metered. Hickey explained the proposed fee in detail. ACTION: B. Petersdorf made a motion to accept the concept of adopting a resolution to include a charge of $265 for an "irrigation only line" for a permit to access water from Woahink Lake through Dunes City's domestic water right. A $50 annual fee for an "irrigation only line" will also be imposed. J. Martin seconded the motion. There were 5 ayes, 0 nays, 1 absent. Motion carried. C. Resolution 03-11-04 Petersdorf explained that due to a communications error, Resolution 03-11-04, which was referenced in Ordinance 168, had not been adopted. ACTION: B. Petersdorf made a motion to adopt Resolution 03-11-04, a resolution adopting a notice of brush control program used to inform all persons interested in requesting the City not to brush the City right-of-way abutting their property. J. Martin seconded the motion. There were 5 ayes, 0 nays, 1 absent. Motion carried. 11. NEW BUSINESS A. Request from LCOG to endorse support of PL 106-393, extending or reauthorizing safety net timber payments. Ward explained the economic impact of not extending the timber payments and asked that a letter be sent to Oregon's Senators and Representative to continue payments. Hickey asked that a signed statement of support be forwarded to Lane County Commissioner Anna Morrison that she will hand carry to Washington, D.C. ACTION: B. Petersdorf made a motion to send signed letters to Senators Smith and Wyden, and Congressman DeFazio requesting support of PL 106-393 and providing a signed statement of support for Commissioner Morrison. S. Meyer seconded the motion. There were 5 ayes, 0 nays, 1 absent. Motion carried. There was a brief discussion of the public safety district proposed by Lane County at the October 12th meeting at the FEC. Lane County is still formulating the district. In a related issue, Ward said the results of the survey asking if citizens of Dunes City would support a levy to provide police services was a resounding "no." B. Proposed 1st Annual Indoor Tree Lighting Holiday Celebration. See Exhibit C. Dunes City to provide drinks. ACTION: M. Miller made a motion to adopt the Annual Indoor Tree Lighting Holiday Celebration at the Community Center. J. Martin seconded the motion. There were 5 ayes, 0 nays, 1 absent. Motion carried. 12. UNSCHEDULED ITEMS - None. 13. EXECUTIVE SESSION: None. 14. ADJOURNMENT: Ward adjourned the meeting at 8:00 PM. APPROVED BY:
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