REGULAR MEETING
June
12, 2003
1.
CALL TO ORDER AND ROLL CALL
Mayor Rob Ward called the meeting to order at
7:12
p.m.
PRESENT: Mayor Rob Ward, Councilors, S. Meyer, S. Navetta, P. Howison, E.
Becker, J. Martin, and R. Petersdorf.
ALSO PRESENT: City Recorder, J. Hickey; Recording Secretary, C. Lewis;
L.Riechel, Planning Commission; B. Maxwell, Budget Committee Chairperson; LCAN,
and a small number of citizens from the community.
2.
PLEDGE OF ALLEGIANCE
Mayor Ward led the Council and audience in the Pledge of
Allegiance.
3.
APPROVAL OF MINUTES
ACTION: B.
Petersdorf made a motion to approve the minutes for the May 8, 2003, City
Council Meeting as presented. S. Meyer seconded the motion. There
were
6 ayes, 0 nays. Motion carried.
4.
BILLS OF THE SESSION
The bills of
the session for May 9, 2003, to June 12, 2003, totaling $11,189.93, were presented for Council approval.
ACTION:
J. Martin made a motion to approve and pay the schedule
of bills for the period of May 9, 2003,
to June 12, 2003, totaling $11,189.93. Bob Petersdorf seconded the
motion. There were 5 ayes, 0 nays, 1 abstained (Petersdorf).
Motion carried.
5.
RECEIPTS OF THE SESSION
Receipts of
the session from May 9, 2003, to June 12, 2003, totaled $21,444.19.
6.
ANNOUNCEMENTS AND INFORMATIONAL ITEMS
A.
Work Sessions for the Code Revision
will be held on the first Wednesday of each month at 7 PM. The meetings
are open to the public. On July 2, 2003, the first section of the update
will be reviewed.
B.
Harrang, Long, Gary, Rudnick are having their annual open house on
June
5, 2003.
C.
Karen Russell of Water Watch will be at the July Council meeting to speak
about the Siltcoos Water Rights/IP issue.
7.
GUEST SPEAKERS/CITIZEN INPUT ON UNSCHEDULED ITEMS: None.
8.
PUBLIC HEARING
A.
FISCAL YEAR 2003-2004 BUDGET: Presentation
of the proposed 2003-2004 fiscal year budget by Bud Maxwell, Budget Committee
Chairman.
Mayor Ward opened the Public Hearing at 7:20 PM. There were no declared
conflicts of interest. Chairman Maxwell declared the 2003-2004 Fiscal
Year Budget as complete and presented it for approval to the Council.
There were no comments from the public. Public hearing closed at 7:22
PM.
ACTION:
S. Meyer made a motion to adopt Resolution 06-12-03 (A) adopting the 2003-2004
proposed Budget as presented and making the related appropriations.
S. Navetta seconded the motion.
There were 6 ayes, 0 nays. Motion carried.
9.
REPORTS
ROAD
COMMISSION/MASTER ROAD PLAN/LCOG: R. Petersdorf
Councilor
Petersdorf reviewed the minutes from the Road Commission Meeting held on May
19, 2003. (See Exhibit A)
Petersdorf
said that Keith Watson, Road Inspector, is taking a leave of absence from his
duties due to health reasons. Keith Herring offered to be the temporary
Road Inspector.
ACTION:
B. Petersdorf recommended and made a motion that Keith Herring be hired to
fill in as Road Inspector until Keith Watson can return to work. Wage
will be at the current rate. S. Meyer seconded the motion. There
were 6 ayes, 0 nays. Motion carried.
PARKS
& RECREATION/TOURISM/WATER
E. Becker
Councilor
Becker reported that the removal of the danger tree at Petersdorf Park had a
low bid of $1,700 from John White. Mayor Ward said that the City would
need copies of bonding and Certificate of Insurance.
ACTION:
B. Petersdorf made a motion to award the removal of the danger tree to John
White for $1,700. J. Martin seconded the motion. There were 6
ayes, 0 nays. Motion carried.
SITE
REVIEW COMMITTEE J.
Martin
Councilor
Martin reported that she had drafted a letter to the Watts to reinstate
abatement proceedings.
ACTION:
B. Petersdorf made a motion to send the letter to the Watts this month.
S. Navetta seconded the motion. There were 6 ayes, 0 nays. Motion
carried.
Martin said that she would like to have a work session to revisit the
nuisance/eyesore ordinance. She contacted Florence to learn that they
allow 72 hours for vehicle repairs after which owners must move the vehicle
out of sight or the vehicle is towed by the City. Councilor Petersdorf
said that the ordinance was adopted by voter initiative and wondered if there
was any restriction to amended the ordinance. Joanne Hickey will talk to
Gary Darnielle at LCOG to get his opinion on the matter. Martin will
work with a couple of other Councilors to come up with a draft revision to be
presented to the Council.
POLICE
COMMISSIONER/SRFD/CONSERVATION COMMITTEE
S. Navetta
Councilor
Navetta asked if any progress had been made towards setting up an agreement
for hourly service to Lane County Animal Control for dog bite issues.
Hickey said no, but would see that it was done.
COMMUNITY
CENTER
P. Howison
Council Howison reported that the new carpet had been installed and the
workstations were now in place.
GRANTS/FRANCHISES/LICENSES
S. Meyer
Councilor
Meyer reported that the City would be applying for a technical assistance
grant to further the development of educational brochures and newsletters
relating to water quality and septic system maintenance.
MAYORS
REPORT - Rob Ward
Mayor Ward reported that in regards to the water
rights for Woahink Lake, the State is still determining if fish screens will
be required. Ward said that if the screens were required, it would add
$300-$400 to the required fees.
10.
UNFINISHED/OLD BUSINESS None.
11.
NEW
BUSINESS
A.
Municipal Services Certification - Resolution 06-12-03 (B): In
order for a city located in a County having more than 100,000 inhabitants to
participate in state shared revenues (cigarette, liquor and highway taxes), it
must certify annually that it provides four or more municipal services.
ACTION:
S. Meyer made a motion to approve Resolution 06-12-03 (B) certifying that
Dunes City provides four municipal services. B. Petersdorf seconded the
motion. There were 5 ayes, 0 nays, 1 abstained (Martin). Motion
carried.
B.
Draft Resolution establishing additional duties for the Conservation
Committee. The resolution
would require a site review by the Conservation Committee if there are
development plans included in lake front property. Martin approved of
the resolution saying that problems with the Morris' could have been avoided
if the site review had been done.
ACTION:
B. Petersdorf made a motion to adopt Resolution 06-12-03 (C) as prepared in
the draft. P. Howison seconded the motion. There were 6 ayes, 0
nays. Motion carried.
12.
UNSCHEDULED ITEMS
As Chairman of
the Road Committee, Councilor Petersdorf presented estimates and quotes for
supplies, a phone line, a desktop computer, and a laptop computer for the Road
Secretary's office. The Council asked that before ordering a new phone
line, to review all the telephone needs of the entire office and see if it
would be cost effective to integrate all phone lines into one system. It
was also decided that a laptop with a docking station at the desk would fill
all needs. Mayor Ward recommended buying a wireless keyboard and mouse.
ACTION:
Bob Petersdorf made a motion approve the purchase of supplies, phone
line, and laptop computer as discussed above. J. Martin seconded the
motion. There were 6 ayes, 0 nays. Motion carried.
13.
EXECUTIVE SESSION: None.
14.
ADJOURNMENT: Mayor Ward
adjourned the meeting at 8:10 p.m.
APPROVED BY:
__________________________
___________________________
Robert
B. Ward, Jr.,
Mayor
C. Lewis, Recording Secretary
________________________
___________________________
S.
Meyer,
President
J. Martin, Councilor
________________________
___________________________
R.
Petersdorf,
Councilor
S. Navetta, Councilor
________________________
___________________________
P.
Howison,
Councilor
E. Becker, Councilor